complex executive office assistant Jobs in International Agreements Jobs In International Agreements Jobs In Manama Bahrain

complex executive office assistant

administrative & marketing executive Jobs in International Agreements Jobs In International Agreements Jobs In Manama Bahrain

administrative & marketing executive

executive assistant Jobs in International Agreements Jobs In International Agreements Jobs In Manama Bahrain

executive assistant

executive housekeeper Jobs in International Agreements Jobs In International Agreements Jobs In Manama Bahrain

executive housekeeper

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personal assistant to chief executive officer

executive secretary

Liberal Construction, LLC

<div>About Liberal Construction

Liberal Construction was established in 2010 in support of the U.S. Military&rsquo;s mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in UAE and Bahrain. 
We have a culture of innovation where our employees can make a difference and we are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resources, and we strive to ensure everyone is treated as such. 
 
We are seeking a highly organized and proactive Executive Secretary to provide exceptional administrative support to the President. The ideal candidate will have a strong attention to detail, efficient workflow management, and the ability to support in documents preparation, organized filing systems, communication and coordination. If you thrive in a fast-paced environment and are committed to enhancing executive and operational effectiveness, we want to hear from you. 
Essential Duties and Responsibilities

Calendar &amp; Schedule Management
<ul>
<li>Coordinate and manage the President&rsquo;s daily, weekly, and monthly schedules, including meetings, appointments, and travel arrangements</li>
<li>Draft and respond to routine communications on behalf of the President</li> 
</ul>
Communication Management
<ul>
<li>Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion 
</li>
<li>Act as a liaison between the President, internal teams, and external stakeholders</li>
</ul>
Documentation &amp; Preparation
<ul>
<li>Maintain organized digital filing systems using SharePoint to ensure access, retrieval, and secure storage of documents and records</li>
<li>Draft, proofread, and format reports, presentations, and other executive documents to ensure accuracy and consistency while ensuring all documents are consistent with organizational standards and style guidelines</li> 
</ul>
Expense &amp; Budget Support
<ul>
<li>Assist and coordinate with Finance Department with expense reports and budget tracking as required</li>
<li>Support financial documentation and record-keeping for audits or reviews</li>
</ul>
Planning &amp; Coordination
<ul>
<li>Organize meetings, conferences, and special events, managing logistics, invitations, and materials</li>
<li>Coordinate and follow up with the involved personnel to ensure action items and next steps are completed</li>
</ul>
Administrative Support
<ul>
<li>Provide general office support to enhance operational efficiency and coordinating with other departments</li>
<li>Coordinate with other departments to facilitate workflow and support executive initiatives</li> 
</ul>
Confidentiality &amp; Discretion
<ul>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Ensure all confidential materials are stored securely and shared only with authorized personnel</li></ul> 


Knowledge, Experience, and Special Skills Required
<ul>
<li>Bachelor&rsquo;s degree or equivalent experience in business administration, office management, or a related field preferred</li>
<li>Minimum of 3&ndash;5 years of experience supporting senior executives</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong knowledge of SharePoint and Teams for document management, collaboration, and communication</li>
<li>Exceptional organizational skills with the ability to prioritize multiple tasks and meet deadlines</li>
<li>Proactive approach to identifying issues, solving problems, and improving workflows</li>
<li>High degree of integrity, reliability, and professionalism</li></ul></div>

Executive Secretary

Khereiji Showrooms Company Limited

<div>
 
 
 About the job:
 
 
 
 To provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO), ensuring the efficient operation of the Executive Office and enabling the CEO to focus on strategic priorities, business development, and stakeholder engagement.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 1) Executive Support:
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings ensuring all required documentation and materials are prepared in advance.
 </li>
 <li>
 Deal with confidential correspondence, reports, and presentations related to CEO office.
 </li>
 <li>
 Take meeting minutes and follow up on action items.
 </li>
 <li>
 Requires broad organizational knowledge.
 </li>
 <li>
 Oversight of special projects.
 </li>
 <li>
 Office management.
 </li>
 <li>
 Ability to manage the board of directors meeting agenda, schedule meetings &amp; subcommittee meetings as well.
 </li>
 </ul>
 
 2) Communication Management:
 
 <ul>
 <li>
 When required act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread official communications, reports, memos, and emails.
 </li>
 <li>
 Ensure timely and professional responses to inquiries and requests directed to the CEO.
 </li>
 </ul>
 
 3) Travel and Event Coordination:
 
 <ul>
 <li>
 Organize domestic and international travel arrangements, including flight bookings, visas, accommodation, and itineraries for the CEO.
 </li>
 <li>
 Plan and coordinate executive meetings, board meetings, and company events, including logistics and agenda preparation for the CEO.
 </li>
 <li>
 Manage administrative works and logistical support for the CEO.
 </li>
 </ul>
 
 4) Information &amp; Records Management:
 
 <ul>
 <li>
 Maintain and update files, records, and documents relevant to the CEO's office in an organized and confidential manner.
 </li>
 <li>
 Assist in preparing materials for board meetings, strategic reviews, and operational updates.
 </li>
 </ul>
 
 5) Office Administration:
 
 <ul>
 <li>
 Liaise with internal departments such as HR, Legal, Finance, and Operations to facilitate executive-level requests.
 </li>
 <li>
 Monitor office supplies and manage service requests for the Executive Office.
 </li>
 <li>
 Oversee the CEO's office operations, ensuring alignment with company strategies and managing cross-departmental tasks.
 </li>
 <li>
 Assist with special projects and confidential assignments as directed by the CEO.
 </li>
 </ul>
 
 
 Qualifications and Experience Required:
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Professional certifications (e.g., Executive Assistant Certification, PMP) are a plus.
 
 
 Experience:
 
 
 &bull; 5+ years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives.
 
 
 
 Competencies and Skills:
 
 
 
 &bull; Excellent written and verbal communication skills in English and Arabic.
 
 
 &bull; High level of professionalism and discretion in handling confidential information.
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Detail-oriented with a high degree of accuracy in all tasks.
 
 
 &bull; Quick learner with the ability to grasp new systems and processes efficiently.
 
 
 &bull; Attentive and responsive to the CEO&rsquo;s needs and company priorities.
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to multitask and work under pressure with minimal supervision.
 
 
 &bull; Strong interpersonal and stakeholder management abilities.
 
 
 &bull; Demanding workload.
 
 
 
</div>

Personal Assistant to Chief Executive Officer

Grnata Group

<div>
 The
 
 Secretary
 
 is responsible for providing high-level administrative, clerical, and organizational support. This role ensures smooth daily operations, manages official communications, and maintains an organized office environment.
 
 <ul>
 <li>
 
 
 
 Office Administration:
 
 Manage general office tasks, including filing, managing incoming/outgoing mail, and overseeing office supplies.
 
 
 
 </li>
 <li>
 
 
 
 Scheduling &amp; Coordination:
 
 Manage and coordinate complex daily calendars, schedule appointments, and organize internal and external meetings.
 
 
 
 </li>
 <li>
 
 
 
 Communication:
 
 Handle professional phone calls, emails, and correspondence, acting as the first point of contact for the office.
 
 
 
 </li>
 <li>
 
 
 
 Document Preparation:
 
 Draft, format, and edit official documents, reports, and presentations using Microsoft Office tools.
 
 
 
 </li>
 <li>
 
 
 
 Record Keeping:
 
 Maintain confidential records and ensure sensitive information is handled securely and discreetly.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 Proven experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
 
 
 </li>
 <li>
 
 
 Technical Proficiency:
 
 Expert user of the
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook) for professional document creation.
 
 
 </li>
 <li>
 
 
 Organizational Skills:
 
 Excellent skills in
 
 time management
 
 , prioritization, and maintaining structured records.
 
 
 </li>
 <li>
 
 
 Communication:
 
 Strong verbal and written
 
 communication skills
 
 in Arabic and English.
 
 
 </li>
 <li>
 
 
 Professionalism:
 
 High degree of
 
 discretion
 
 and professionalism when handling confidential information and interacting with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 
 Competitive salary package.
 
 
 </li>
 <li>
 
 Annual leave and public holidays.
 
 
 </li>
 <li>
 
 Professional development and training opportunities.
 
 
 </li>
 <li>
 
 Career growth within a dynamic and expanding company.
 
 
 </li>
 <li>
 
 Collaborative work environment with a supportive team.
 
 
 </li>
 <li>
 
 Opportunities to work on high-value real estate projects.
 
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Haspex Co. W.L.L

We are seeking a smart, confident, and highly adaptable Executive Assistant to support our management team. This role is perfect for someone who is organized, proactive, and enjoys working in a dynamic environment where responsibilities evolve with the needs of the business.As an Executive Assistant in our Bahrain office, you will play a key role in day-to-day operations, executive coordination, and business-related travel. The ideal candidate is polished, well-presented, and comfortable engaging with people at all levels.Key Responsibilities<ul><li>Provide high-level administrative and executive support.</li><li>Manage calendars, appointments, travel itineraries, and meeting schedules.</li><li>Prepare documents, presentations, reports, and professional correspondence.</li><li>Coordinate office activities and support management in daily operations.</li><li>Handle confidential information with care and professionalism.</li><li>Interact with clients, partners, and internal teams with confidence and clarity.</li><li>Support project coordination, follow-up, and task execution.</li><li>Travel for business meetings, events, and company-related activities when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent professional experience.</li><li>2&ndash;4 years of experience as an Executive Assistant, Personal Assistant, or administrative role.</li><li>Strong communication skills (spoken and written English).</li><li>Excellent organizational and multitasking abilities.</li><li>Quick learner who can adapt to changing priorities.</li><li>Confident, presentable and energetic.</li><li>Comfortable with occasional business travel.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Assistant

Best Choice Recruitment Consultancy

Looking for a sales executive who is highly profound of the Bahrain market and has very good experience in Logistics segment .Someone who is experienced in selling Air Freight services / Sea Freight services / land transportation / and has a good understanding of the logistics solutions including warehouse distribution and supply chain managementSalary BHD 950 to BHD 1100 + incentivesJob Type: Full-timePay: BD950.000 - BD1,100.000 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>sales Executive : 5 years (Preferred)</li><li>logistics : 5 years (Preferred)</li><li>freight forwarding : 5 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li><li>Hindi (Preferred)</li></ul>

Sales Executive (Freight Forwarding / logistics background)

Chief Operating Officer (COO) &ndash; University Launch &amp; OperationsLocation: Bahrain Job Type: Full-Time, Executive Leadership Start Date: Immediate Industry: Higher Education / University EstablishmentAbout the RoleWe are establishing a new international university in Bahrain in collaboration with a leading UK institution. We are now seeking a highly experienced Chief Operating Officer (COO) to lead all operational aspects of launching and preparing the university for opening.The COO will serve as the principal executive responsible for turning the approved academic vision into a fully functioning institution&mdash;overseeing campus development, operational systems, regulatory readiness, staffing, compliance, procurement, and all administrative functions required for a successful launch.This is a hands-on, strategic role suited for a high-capacity leader who thrives in a startup environment and has deep experience in higher education operations.Key ResponsibilitiesOperational Leadership &amp; Launch Execution<ul><li>Lead the full operational setup of the university from construction readiness to first day of classes.</li><li>Develop and execute the university&rsquo;s operational roadmap, including timelines, budgets, risk assessments, and launch milestones.</li><li>Oversee procurement and installation of furniture, technology, lab equipment, and university infrastructure.</li><li>Coordinate with engineering, contractors, and facility partners to ensure campus readiness.</li></ul>Regulatory &amp; Compliance<ul><li>Manage licensing, regulatory submissions, and compliance requirements with relevant Bahraini authorities.</li><li>Ensure alignment with quality assurance and operational standards of the UK partner university.</li><li>Develop internal policies and procedures across all administrative areas.</li></ul>People &amp; Organizational Development<ul><li>Build the initial organizational structure and lead recruitment for key administrative and support staff.</li><li>Develop HR systems, onboarding processes, performance management, and staff development frameworks.</li><li>Foster a positive, student-centered culture informed by international best practices.</li></ul>Operational Systems &amp; Administration<ul><li>Establish and oversee operational departments:</li><li>Admissions operations</li><li>IT and digital systems</li><li>Facilities management</li><li>Procurement</li><li>Student services</li><li>Finance and administrative support</li><li>Lead implementation of key enterprise systems (SIS, HR systems, LMS in collaboration with Academic Affairs).</li></ul>Strategic &amp; Financial Oversight<ul><li>Prepare and monitor operational budgets in coordination with the Executive Team.</li><li>Support long-term financial planning and sustainability targets.</li><li>Oversee vendor contracts, service agreements, and external partnerships.</li></ul>Cross-Functional Collaboration<ul><li>Work closely with Academic Affairs, Marketing &amp; Admissions, Finance, and the UK partner university to ensure seamless launch readiness.</li><li>Serve as a member of the Executive Team, contributing to strategic planning and decision-making.</li></ul>Qualifications &amp; ExperienceEssential<ul><li>Proven experience in a senior operational leadership role within a university, college, or major educational institution.</li><li>Demonstrated track record in launching, expanding, or transforming large-scale education operations.</li><li>Strong knowledge of academic compliance, quality assurance frameworks, and higher-education regulations.</li><li>Experience overseeing construction projects, facilities, or IT/administrative system implementations.</li><li>Ability to lead diverse teams and build operational structures from the ground up.</li><li>Exceptional project management, communication, and analytical skills.</li></ul>Preferred<ul><li>Experience working within or collaborating with UK universities or international branch campuses.</li><li>Familiarity with regulatory requirements in the GCC, especially Bahrain.</li><li>Master&rsquo;s degree in Business Administration, Higher Education Administration, or a related field.</li></ul>Key Competencies<ul><li>Strategic and operational leadership</li><li>High accountability and ownership</li><li>Strong decision-making and problem-solving abilities</li><li>Ability to thrive in a startup/launch environment</li><li>Excellent stakeholder management</li><li>Cultural sensitivity and ability to work in international contexts</li></ul>What We Offer<ul><li>Opportunity to be part of building a landmark higher-education institution in Bahrain.</li><li>Executive-level influence with autonomy to shape all operational aspects.</li><li>Competitive compensation package.</li><li>Dynamic and collaborative working environment.</li></ul>How to ApplyPlease submit your CV and a brief cover letter outlining your relevant experience and why you are suited for this role.Job Type: Full-time

Chief Operating Officer (COO) – University Launch & Operations

Ramada by Wyndham Bahrain

<div><h1 class="jobSectionHeader">SUMMARY</h1>
The Executive Housekeeper is responsible for the hotel&rsquo;s commercial, quality and people performance in Housekeeping department. The incumbent will combine strategic thought and planning which will enhance the growth and profitability of the department.
The Executive Housekeeper will ensure to deliver the following business objectives subject to the budget and annual targets: departmental cost, guest satisfaction score (OSAT), quality audit score (QA), employee engagement and departmental Health &amp; Safety audit compliance.
KEY RESPONSIBILITIES<ul><li>
Ensures the highest possible standard of cleanliness and standards of all guest rooms and public areas.</li><li>
Ensured 100% compliance with brand standards.</li><li>
Managing the payroll, linen and other departmental costs in accordance of business demand and departmental budget.</li><li>
Carries out monthly linen inventory.</li><li>
Continuously evolve / improve departmental SOPs and productivity of the department.</li><li>
Schedule&rsquo;s routine inspections of all housekeeping areas (rooms and public) by/with the Assistant Executive Housekeeper and Housekeeping Supervisors to ensure that the furnishing, facilities and equipment are clean and in good repair.</li><li>
Supervises outside contractors to ensure contractual compliance.</li><li>
Ensures service standards are consistently reviewed and monitored, and in compliance with Wyndham brand standards and 3rd party inspection standards.</li><li>
Ensures departmental health and safety compliance.</li><li>
Maintains appropriate standards for dress, hygiene, uniforms, appearance, and conduct of housekeeping team members.</li><li>
Is responsible for all flower arrangements placed in the public areas and rooms.</li><li>
Ensures that all daily VIP rooms, special request rooms long stay guest for arrivals are inspected personally.</li><li>
Implementing assigned task during emergencies such as fire, power failure and natural disaster.</li><li>
Liaises with the hotels contracted company for pest control to ensure that an effective program is instituted and supervised.</li><li>
Ensure all guests and internal stakeholders receive prompt and courteous service.</li><li>
Inspects guest and public areas on a regular basis to ensure that the furnishings, facilities, and equipment are clean and in good repair.</li><li>
Manages spring cleaning schedules and follow up on all machinery linked to Housekeeping/Laundry.</li><li>
Makes recommendations regarding the upkeep of furnishings, facilities, and equipment, ensuring they are clean and in good repair.</li><li>
Informs other departments of the housekeeping matters that concern them, particularly the Engineering, Front Office, and the Food and Beverage Department. Maintains open channels of communication with other Department Heads and the Operations Manager/Director of Operations/ Executive Assistant Manager/General Manager.</li><li>
Responsible for effective People leadership of the housekeeping team, involving recruitment and onboarding of new team members, driving team member engagement, coaching, training, continuous performance management (regular 1:1 conversations), and managing employee relations in conjunction with HR.</li><li>
To conduct or chair regular communication meetings with team(s) and actively participate in relevant business meetings to facilitate effective communication.</li><li>
Acting as a role model for the Count On me Service culture.</li></ul>
<div><h2 class="jobSectionHeader">Experience Needed</h2><h1 class="jobSectionHeader">
KEY COMPETENCIES</h1>
Alongside with the fundamentals of the brand service culture, the incumbent will be required to demonstrate the below competencies:<ul><li>
Excellent communication</li><li>
Operations Management</li><li>
Leadership</li><li>
Business Acumen</li><li>
Exceptional service delivery</li><li>
Attention to detail</li><li>
Planning &amp; organisation</li><li>
Teamwork</li><li>
Ability to work in a multi-tasking and multi-cultural environment</li><li>
Self-motivation</li><li>
Flexibility</li></ul><h1 class="jobSectionHeader">
BACKGROUND</h1><ul><li>
Minimum 1.5 years&rsquo; experience as an Assistant Housekeeper Manager/ Executive Housekeeper within a similar-sized hotel</li><li>
Experience from a international hotel brand is an advantage</li><li>
Proficiency in Opera Cloud</li><li>
Diploma or vocational training in hospitality is an advantage</li></ul></div>
<div><h2 class="jobSectionHeader">Required Skills</h2><h3 class="jobSectionHeader">
Tools</h3>
Opera PMS<h3 class="jobSectionHeader">
General skills</h3>
Housekeeping Management, People leadership</div>
<div><h2 class="jobSectionHeader">Values</h2>
Integrity, Accountability, Leadership, Fun, Continuous learning</div>
<div><h2 class="jobSectionHeader">Benefits</h2>
Incentive plans, Learning &amp; development programmes, Career development</div></div>

Executive Housekeeper

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