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executive secretary

Ajlan & Bros Holding

<div>
 
 We are looking for a highly organized and professional Executive Secretary to join our team. The ideal candidate will play a key role in supporting senior management, ensuring smooth day-to-day operations, and maintaining effective communication across the company.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage daily correspondence and communications (internal and external).
 </li>
 <li>
 Organize schedules, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and follow up on executive decisions.
 </li>
 <li>
 Maintain and organize files and documents for easy access.
 </li>
 <li>
 Coordinate between departments to ensure smooth workflow.
 </li>
 <li>
 Welcome visitors and clients, representing the company professionally.
 </li>
 <li>
 Perform additional administrative tasks as assigned by senior management.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Requirements:
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum of [2 Years] years of proven experience as an Executive Secretary or in a similar role.
 </li>
 <li>
 Excellent verbal and written communication skills in [Arabic and English].
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational skills and ability to multitask under pressure.
 </li>
 <li>
 High level of confidentiality and professionalism.
 </li>
 </ul>
</div>

Executive Secretary

DAR ENGINEERING

<div>
 Job description:
 
 
 
 We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules, handling highly confidential information, and ensuring smooth, high-level administrative operations.
 
 
 Key
 
 
 Responsibilities
 
 <ul>
 <li>
 Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel
 </li>
 <li>
 Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion
 </li>
 <li>
 Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions
 </li>
 <li>
 Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners
 </li>
 <li>
 Maintain organized filing systems and ensure the confidentiality and security of all sensitive information
 </li>
 <li>
 Monitor and manage high-volume email communications and screen incoming calls with professionalism
 </li>
 <li>
 Provide executive support on strategic projects, initiatives, and operational tasks as needed
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field
 </li>
 <li>
 Exceptional organizational, multitasking, and prioritization abilities
 </li>
 <li>
 Excellent verbal and written communication skills with a strong command of business correspondence
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 High level of professionalism, integrity, and discretion when dealing with confidential matters
 </li>
 <li>
 Proactive and resourceful with the ability to work independently and manage time effectively
 </li>
 </ul>
 
 What we offer
 
 <ul>
 <li>
 An opportunity to contribute to landmark projects in Saudi Arabia
 </li>
 <li>
 A collaborative, professional, and supportive work environment
 </li>
 <li>
 Competitive salary and comprehensive benefits package
 </li>
 <li>
 A strong organizational culture that values and recognizes employee contributions
 </li>
 <li>
 The chance to work with a leadership team that is passionate about excellence and continuous growth
 </li>
 </ul>
</div>

ALAQTAR

<div>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul>Requirements<ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

Confidential

Responsibilities * Managing complex schedules and travel arrangements for senior executives. * Preparing correspondence, presentations, and reports. * Handling confidential information with discretion. * Organising meetings and conferences, including logistics and catering. * Screening phone calls and managing email correspondence. * Maintaining accurate records and filing systems. * Liaising with internal and external stakeholders. * Providing general administrative support as required. Qualifications * Proven experience as an Executive Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Ability to prioritise tasks and meet deadlines in a fast-paced environment. * Strong attention to detail and accuracy. * Discretion and professionalism in handling confidential information. &nbsp;

alfanar

<div>
 Job description:
 
 
 Job Purpose
 
 The executive secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative Assistant and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.
 
 Key Accountability Areas
 <ul>
 <li>
 
 Administrative Assistance Support
 
 : Manage schedule, prepare documents, handle communication.
 </li>
 <li>
 
 Communication Liaison:
 
 Primary contact for stakeholders, draft correspondence.
 </li>
 <li>
 
 Confidentiality:
 
 Handle sensitive information with discretion.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule meetings, prepare agendas, follow up on actions.
 </li>
 <li>
 
 Travel Arrangements
 
 : Arrange travel accommodations and itineraries.
 </li>
 <li>
 
 Calendar Management
 
 : Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
 </li>
 <li>
 
 Document Preparation
 
 : Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 
 Meeting Coordination
 
 : Schedule and coordinate meetings, prepare agendas, and take minutes, facilitating smooth and productive meetings..
 </li>
 <li>
 
 Task Prioritization:
 
 Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
 </li>
 <li>
 
 Project Assistance:
 
 Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.
 </li>
 </ul>
 Role Accountability
 <ul>
 <li>
 Prior experience supporting senior management.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficiency in MS office software.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Discretion and integrity with confidential information.
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 Academic Qualification Diploma Degree in Secretarial Institute Work Experience Fresher - 0-2 years Technical / Functional Competencies Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur
 
 
 Profile description:
 
 
 
 Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
 
 
 &nbsp;
 
 
 The hub of alfanar&rsquo;s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
 
 
 &nbsp;
 
 
 alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
 
 
 &nbsp;
 
 
 For more information about alfanar, please visit alfanar.com
 
</div>

EXECUTIVE, SECRETARY

Qureos

Responsibilities 
Managing complex schedules and travel arrangements for senior executives. 
Preparing correspondence, presentations, and reports. 
Handling confidential information with discretion. 
Organising meetings and conferences, including logistics and catering. 
Screening phone calls and managing email correspondence. 
Maintaining accurate records and filing systems. 
Liaising with internal and external stakeholders. 
Providing general administrative support as required. 
 
Qualifications 
Proven experience as an Executive Secretary or in a similar administrative role. 
Excellent written and verbal communication skills in English. 
Strong organisational and time management skills. 
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
Ability to work independently and as part of a team. 
Ability to prioritise tasks and meet deadlines in a fast-paced environment. 
Strong attention to detail and accuracy. 
Discretion and professionalism in handling confidential information.

Executive Secretary - Bostani

Clifford Chance

<div>
 
 
 
 Who we are
 
 
 
 
 
 
 AS&amp;H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&amp;A; finance and banking; real estate; litigation and dispute resolution. The Legal Secretary (LSS) will work as part of a team, supporting fee earners and managing priorities.
 
 
 
 
 The role of Executive Secretary requires daily collaboration with the Office Manager, fee earners, and other team members.
 
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 A key aspect of the role will be to foster positive and collaborative working relationships with the Management team and staff from all departments in Riyadh. Additionally, this collaborative approach will extend to building a network across all regions.
 
 
 
 <ul>
 <li>
 You have excellent Arabic and English communication skills, both verbal and written.
 </li>
 </ul>
 <ul>
 <li>
 You have intermediate/advanced IT skills, including web search, MS Word, PowerPoint, Outlook, Excel.
 </li>
 </ul>
 <ul>
 <li>
 Exceptional team player and ability to work autonomously, you are used to work in a demanding environment.
 </li>
 </ul>
 <ul>
 <li>
 You have excellent organisational skills with particular attention to details.
 </li>
 </ul>
 <ul>
 <li>
 Willingness and enthusiasm to work with and support different groups within the firm as required.
 </li>
 </ul>
 <ul>
 <li>
 You manage multiple activities at the same time and prioritize tasks appropriately.
 </li>
 </ul>
 <ul>
 <li>
 You are motivated by client satisfaction (external and internal).
 </li>
 </ul>
 <ul>
 <li>
 You have excellent work ethic and are proactive and motivated to learn
 </li>
 </ul>
 
 
 
 
 
 The focus of the role may shift over time depending on the needs of the team of fee earners. However, the Executive Secretary will be expected to perform tasks in the following key areas:
 
 
 
 
 
 Core Services:
 
 
 
 
 <ul>
 <li>
 Calendar &amp; Meeting Management: Manage schedules and act as the main contact for internal and external communication.
 </li>
 </ul>
 <ul>
 <li>
 Travel: Organize travel, including bookings, visas, and transport.
 </li>
 </ul>
 <ul>
 <li>
 Time &amp; Expenses: Ensure timely entry and submission of time records and expenses.
 </li>
 </ul>
 <ul>
 <li>
 Reception Liaison: Coordinate meetings and video conferences.
 </li>
 </ul>
 <ul>
 <li>
 Administrative Support: Draft emails, letters, and manage documents (printing, scanning).
 </li>
 </ul>
 <ul>
 <li>
 Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Practice Support Services
 
 
 
 
 <ul>
 <li>
 Clearance &amp; Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.
 </li>
 </ul>
 <ul>
 <li>
 Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.
 </li>
 </ul>
 <ul>
 <li>
 Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.
 </li>
 </ul>
 <ul>
 <li>
 Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.
 </li>
 </ul>
 
 
 
 
 
 
 Key Working Relationships
 
 
 
 
 
 Along with all Secretarial Services staff, a key attribute of the Executive Secretary success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships will be:
 
 
 
 <ul>
 <li>
 Fee earners to whom they provide first-line support and cover support
 </li>
 </ul>
 <ul>
 <li>
 Office Manager
 </li>
 </ul>
 <ul>
 <li>
 Billing &amp; Finance, Business Development, Human Resources, Best Delivery, IT and Reception
 </li>
 </ul>
 <ul>
 <li>
 Document Production Unit
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Your Experience
 
 
 
 
 
 <ul>
 <li>
 University Degree
 </li>
 </ul>
 <ul>
 <li>
 Fluent English/Arabic Level
 </li>
 </ul>
 
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 
 Equal opportunities statement
 
 
 
 
 
 
 At AS&amp;H Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 
 
 
 
 We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 
 
 
 
 We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
 
 
 
 
 Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
 
 
 
 
 Find out more about our inclusive culture here.
 
 
 
</div>

Saudi National Executive Secretary

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EXECUTIVE, SECRETARY

Executive Secretary - Bostani

Saudi National Executive Secretary