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executive secretary

Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary

Grand Global FZE

We are seeking a highly organized and professional Secretary to the CEO to provide comprehensive administrative and executive support. The ideal candidate must be fluent in Arabic and French and capable of handling confidential information with the highest level of professionalism.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the CEO and internal/external stakeholders</li><li>Prepare, translate, draft official documents, and proofread correspondence, reports, and presentations</li><li>Handle confidential documents and sensitive information with discretion</li><li>Organize and attend meetings, take minutes, and follow up on action items</li><li>Manage phone calls, emails, and official communications on behalf of the CEO</li><li>Coordinate with departments to ensure smooth daily operations</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist with special projects and ad-hoc administrative tasks as required</li></ul>Required Qualifications<ul><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role</li><li>Fluency in Arabic and French is mandatory</li><li>Good command of English is highly preferred</li><li>Strong organizational, time-management, and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>High level of professionalism, confidentiality, and attention to detail</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>French (Required)</li><li>English (Required)</li><li>Arabic (Required)</li></ul>

Confidential

<div>
 
 The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the Senior Leader&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
 </li>
 <li>
 Handle confidential information with utmost discretion.
 </li>
 <li>
 Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
 </li>
 <li>
 Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
 </li>
 <li>
 Support in planning and organizing internal and external events, conferences, and business engagements.
 </li>
 <li>
 Maintain documentation, filing systems, and databases efficiently.
 </li>
 <li>
 Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
 </li>
 <li>
 Assist in preparing expense reports, budget tracking, and other administrative functions as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 <li>
 5&ndash;10 years of experience supporting C-suite or senior leadership in a large organization.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to work independently with minimal supervision and exercise sound judgment.
 </li>
 </ul>
 
 
</div>

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

Alph Plus Drug Store

*<ul><li>Managing Communications: Secretaries serve as the primary point of contact for internal and external communications. They handle phone calls, emails, and correspondence, ensuring timely responses and appropriate routing of information. 2</li><li>Scheduling and Coordination: They manage calendars for executives and teams, scheduling meetings, coordinating appointments, and ensuring that all necessary arrangements are made, including booking conference rooms and preparing agendas. 2</li><li>Record Keeping: Secretaries maintain both physical and digital filing systems, ensuring that documents are organized and easily retrievable. This includes managing databases and ensuring compliance with record retention policies. 2</li><li>Document Preparation: They are responsible for drafting and formatting documents, reports, and presentations. This may involve proofreading and compiling data for various communications. 2</li><li>Office Management: Secretaries track office supplies, manage inventory, and order supplies as needed to keep the office running smoothly. They may also assist with vendor relationships. 2</li><li>Customer Service: Acting as the first point of contact, secretaries greet visitors and clients, addressing inquiries and directing them to the appropriate personnel.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will exhibit exceptional professionalism, strong communication skills, and the ability to efficiently manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure seamless operations and an efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO - Male

Emirates Flight Catering

<div>
 
 
 Executive Secretary to SVP &ndash; Human Resources
 
 
 
 
 
 
 
 Emirates Flight Catering | Dubai, UAE | On-site
 
 
 
 Are you an exceptionally organized and proactive professional looking to support senior leadership in a fast-paced, high-impact environment?
 
 Emirates Flight Catering (EKFC)
 
 is seeking an
 
 Executive Secretary
 
 to provide advanced administrative and executive support to our
 
 SVP &ndash; Human Resources
 
 .
 
 
 This is a key role for someone who thrives on managing complexity, maintaining confidentiality, and enabling effective decision-making at the highest levels of the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Efficiently manage the SVP&rsquo;s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
 </li>
 <li>
 Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
 </li>
 <li>
 Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP&rsquo;s time.
 </li>
 <li>
 Serve as the primary point of contact for the SVP&rsquo;s office&mdash;handling calls, visitors, emails, and correspondence with professionalism and discretion.
 </li>
 <li>
 Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
 </li>
 <li>
 Support special projects through research, data gathering, and coordination across departments.
 </li>
 <li>
 Compile departmental reports and assist with budget-related information.
 </li>
 <li>
 Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
 </li>
 </ul>
 
 
 
 
 
 Why This Role Matters
 
 
 
 This position is pivotal to the daily operations of the Human Resources leadership office. As a trusted partner to the SVP, the Executive Secretary ensures smooth execution of critical administrative and executive functions. Operating in a fast-paced and dynamic environment, the role demands discretion, sound judgment, and the ability to prioritize multiple tasks, enabling the SVP and the HR leadership team to focus on strategic initiatives while maintaining strong engagement with internal and external stakeholders.
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline (preferred)
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 At least 5 years supporting senior leaders, VVIP offices, or high-level executives
 </li>
 <li>
 Experience in Aviation, Airlines, Travel, or FMCG is a plus
 </li>
 </ul>
 
 
 Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Excellent communication skills, both written and verbal in English
 </li>
 <li>
 Comfortable working with multiple stakeholders in a large, diverse organization
 </li>
 <li>
 Highly proactive, resourceful, and able to anticipate what needs to be done
 </li>
 <li>
 Strong planner and organizer with the ability to manage several priorities at once
 </li>
 <li>
 Tech-savvy with good computer skills and an eye for detail
 </li>
 <li>
 Able to solve problems, maintain discretion, and ensure smooth operations
 </li>
 <li>
 Collaborative and adaptable, thriving in a dynamic, fast-paced environment
 </li>
 </ul>
 
 
 
 
 If you are passionate about making an impact, supporting leadership, and contributing to a
 
 
 high-performing HR team,
 
 
 we would love to hear from you!
 
 
 
 
 
 Apply now and become a key member of EKFC&rsquo;s journey of excellence and innovation.
 
</div>

Executive Secretary to SVP Human Resources

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Executive Secretary to CEO - Male

Executive Secretary to SVP Human Resources