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administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

bid coordinator

facility coordinator

Alstom

<div>
 Req ID: 501802
 
 
 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
 
 
 
 Objectives
 
 
 
 <ul>
 <li>
 Insure for overseeing the efficient delivery of soft services including housekeeping, pantry operation, and general support.
 </li>
 <li>
 Managing and coordinating the soft services team to maintain high standard of cleanliness, safety, and service quality.
 </li>
 <li>
 Ensure operational excellence and compliance with company policies.
 </li>
 <li>
 Ensure the maintenance and good condition of the buildings and equipment of the offices.
 </li>
 <li>
 Supervise the execution of the different Facilities Management contracts.
 </li>
 <li>
 Budget control.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise and coordinate daily soft services operations (cleaning, housekeeping, waste management, etc.)
 </li>
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 Manage schedules, attendance, and ensure adequate manpower coverage in all sites
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 Monitor consumables and inventory, insuring cost control and timely procurement (restocking all soft services supplies)
 </li>
 <li>
 Prepare and submit reports on service quality, incidents and performance metrics
 </li>
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 Arrange for regular maintenance of equipment and internal systems (including furniture to identify needs for repairs or renovations)
 </li>
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 Conduct a regular inspection to ensure compliance with Alstom Health &amp; Safety policies and hygiene standards.
 </li>
 <li>
 Coordinate office and parking space allocation
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 Keep track for regular and ad-hoc facility expenses
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 Support Sourcing team in evaluating new vendors for facility services.
 </li>
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 Maintain an updated record of invoices from external partners (e.g., suppliers, insurance agents, security guards)
 </li>
 <li>
 Collect buffet and office supplies for all Project&rsquo;s offices.
 </li>
 <li>
 Create and submit weekly/monthly report of consumptions, maintenance logs, function expenses, etc.]
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Strong knowledge of soft facilities operation and management.
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 Excellent attention to detail with a focus on cleanliness and hygiene.
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 Effective time management and organizational skills.
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 <li>
 Physical ability to perform manual tasks as required.
 </li>
 <li>
 AC, Pluming, utilities management, firefighting &amp; Alarm systems, CCTV systems, access control systems maintenance and surveillance control equipment knowledge is a plus
 
 
 </li>
 </ul>
 You don&rsquo;t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you&rsquo;ll be proud. If you&rsquo;re up for the challenge, we&rsquo;d love to hear from you!
 
 
 
 Important to note
 
 
 
 As a global business, we&rsquo;re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We&rsquo;re committed to creating an inclusive workplace for everyone.
 
 
 Job Type: Experienced
</div>

Facility Coordinator

Breadfast

<div>
 
 
 Role Objectives:
 
 
 
 The Operations Facilities Coordinator is responsible for coordinating and overseeing facility-related operations to ensure a safe, functional, and efficient workplace. This role includes managing service requests, liaising with vendors, and supporting the implementation of maintenance and improvement projects.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of facility management, ensuring cleanliness, safety, and functionality.
 </li>
 <li>
 Coordinate maintenance requests and ensure timely resolution of issues.
 </li>
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 Monitor building systems, including HVAC, plumbing, electrical, and security systems.
 </li>
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 Schedule and supervise facility inspections, maintenance, and repairs.
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 Maintain records of all facility operations, including maintenance logs and compliance documents.
 </li>
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 Work with vendors and contractors, ensuring quality service and adherence to contracts.
 </li>
 <li>
 Manage inventory of office and maintenance supplies, reordering as needed.
 </li>
 <li>
 Assist in budget planning and monitoring for facility-related expenses.
 </li>
 <li>
 Ensure compliance with health and safety standards and regulations.
 </li>
 </ul>
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in facility management, business administration, or a related field.
 </li>
 <li>
 Minimum of 3 years of experience in facilities management or coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Familiarity with facility systems and maintenance procedures.
 </li>
 <li>
 Proficiency in Microsoft Office and facility management software.
 </li>
 <li>
 Knowledge of safety regulations and compliance standards.
 </li>
 </ul>
 
 
</div>

Operations Facilities Coordinator

Integrant, Inc.

<div>
 We are looking for an organized and efficient Facilities Coordinator to oversee the maintenance and operations of our office environment at Integrant. The successful candidate will play a crucial role in ensuring that the workplace is safe, functioning smoothly, and conducive to productivity. You will be responsible for coordinating facilities services, managing maintenance requests, and implementing workplace improvement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and coordinate the operations of facilities services including cleaning, maintenance
 </li>
 <li>
 Monitor the condition of office equipment and systems, reporting any needs for repairs or replacements
 </li>
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 Supervising cleaning crews and ensuring the cleanliness and sanitation of all the facilities
 </li>
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 Coordinate and supervise external vendors and service providers related to facilities management
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 <li>
 Keep inventory of office supplies and equipment, ensuring all necessary materials are readily available
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 <li>
 Monitor preventive maintenance schedules for air conditioning, electricity, plumbing, and other building systems
 </li>
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 Track and report on facilities-related budgets and expenditures
 </li>
 <li>
 Engage with employees to gather feedback and identify areas of improvement regarding workplace conditions and services
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications and Experience:
 
 
 
 <ul>
 <li>
 2+ years of experience in facilities coordination or management
 </li>
 <li>
 Excellent communication and interpersonal skill
 </li>
 <li>
 Knowledge of facilities management and maintenance principles
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 <li>
 Flexibility to adapt to changing situations and priorities
 </li>
 </ul>
</div>

Facilities Coordinator

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
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 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
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 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
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 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 The coordinator &ndash; Fit-out main role is to ensure the smooth and efficient operation of our Fit-out department, from invoice processing to vendor relationship management as well as contract lifecycle management
 
 
 
 
 
 
 
 
 
 Qualifications and Education:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant field.
 </li>
 <li>
 Strong presentation and communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Demonstrated ownership and accountability
 </li>
 </ul>
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in the same role.
 </li>
 <li>
 Experience with SAP, Excel, PowerPoint, and other Microsoft Office programs
 </li>
 </ul>
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 <ul>
 <li>
 Ensure accurate processing of vendor invoices and timely vendor payments in accordance of payment cycle.
 </li>
 <li>
 Follow up on open purchase orders (POs) and invoice discrepancies to ensure a satisfactory resolution for all parties.
 </li>
 <li>
 Initiate purchase orders for store operations and ensure data validity and compliance with the PO process cycle
 </li>
 <li>
 Act as the primary point of contact for all vendor inquiries. This includes vendor management cycle for new onboardings and maintain effective communication with existing vendors regarding payment status and inquiries.
 </li>
 <li>
 Perform monthly, quarterly, and annual closing activities for the account payable module in SAP. This includes open item management, invoice submission, and conducting monthly accounts payable to general ledger (AP to GL) reconciliations.
 </li>
 <li>
 Reconcile actual expenses against the budget monthly, providing detailed analysis and reporting to relevant stakeholders.
 </li>
 <li>
 Collaborate with internal functional teams to identify, develop, and implement best practices to improve the efficiency of accounts payable workflows and achieve operational excellence.
 </li>
 </ul>
 
 
</div>

Coordinator – Fit-out

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