operations specialist

people operations lead

project coordinator

admin coordinator

agency manager

operations coordinator

Inchcape Shipping Services

<div>
 Who We Are:
 
 
 At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.
 
 
 Role Summary:
 
 
 We have an exciting opportunity for an Operations Coordinator to join our team in Egypt. The purpose of this role is to provide professional support to customers, resolve shipment-related inquiries, and ensure a smooth flow of information between clients and operations. The role holder will also ensure accurate and timely preparation, verification, and release of shipping documentation in compliance with company policies and customer requirements.
 
 
 Contract: Permanent
 
 
 Location: Cairo, Egypt
 
 
 Key Duties and Responsibilities:
 
 
 <ul>
 <li>
 Receiving the shipping instructions from shippers &amp; check space with shipping lines.
 </li>
 <li>
 Provide customer services through handling the documentation process, creating draft BLs to clients as well as final original/seaway bills of lading.
 </li>
 <li>
 Create invoices for shipments loaded on the vessels.
 </li>
 <li>
 Inspect loading operations to make sure that they comply with shipping specifications.
 </li>
 <li>
 Send documents abroad after sailing the vessels.
 </li>
 <li>
 Deliver B/Ls to the customers.
 
 
 </li>
 </ul>
 Who You Are:
 
 
 <ul>
 <li>
 1&ndash;3 years of relevant experience in shipping documentation, logistics, or a similar field.
 </li>
 <li>
 Bachelor&rsquo;s degree or similar.
 </li>
 <li>
 Good knowledge of shipping documentation (e.g., Bills of Lading, customs requirements)
 </li>
 <li>
 Good oral and written communication skills in English.
 </li>
 <li>
 Highly organized with good time-management skills
 </li>
 <li>
 Good problem solving &amp; analytical skills
 </li>
 <li>
 Ability to work under pressure and meet strict deadlines.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with freight forwarding or NVOCC operations (desirable).
 </li>
 <li>
 Experience with shipping software systems (desirable).
 </li>
 <li>
 Professional training or certification in shipping, logistics, or supply chain management (desirable).
 </li>
 <li>
 Familiarity with Incoterms, international shipping procedures, or customs regulations (desirable).
 
 
 </li>
 </ul>
 You Will Receive:
 
 
 A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:
 
 
 <ul>
 <li>
 A place to grow your career - we&rsquo;ll help you set big goals and exceed them.
 </li>
 <li>
 Competitive salary package and performance-based bonus scheme.
 </li>
 <li>
 Premium medical health insurance coverage.
 </li>
 <li>
 Work with talented, committed, and supportive teammates.
 </li>
 <li>
 Value Award celebration events.
 
 
 </li>
 </ul>
 Why Inchcape Shipping Services?
 
 
 We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.
 
 
 Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
 
 
 
 Global Perspective
 
 - we connect the world and see the bigger picture.
 
 
 
 The Power of People
 
 - we rely on the strength of local agent knowledge and relationships.
 
 
 
 Progress
 
 - we adopt new thinking and push for positive change in our industry.
 
 
 Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.
 
 
 #WeAreInchcape
 
 
 Additional Information:
 
 
 Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.
 
 
 
 To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.
 
 
 
</div>

Operations Coordinator

Cornerstone Development

<div>
 
 
 Job Summary
 
 
 
 
 The Sales Operation and CRM Coordinator will play a crucial role in supporting the sales team by managing customer relationship management (CRM) processes and improving operational efficiencies. This position requires a detail-oriented individual with strong analytical skills who can effectively coordinate sales activities and assist in the development of sales strategies.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 - Oversee and maintain the CRM system to ensure accurate and up-to-date customer data.
 
 
 
 
 - Collaborate with sales teams to streamline processes and improve sales performance.
 
 
 
 
 - Analyze sales data and generate reports to identify trends and opportunities for growth.
 
 
 
 
 - Assist in the creation and implementation of sales training programs.
 
 
 
 
 - Coordinate sales meetings and prepare materials for presentations.
 
 
 
 
 - Support the development of sales strategies and promotional initiatives.
 
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 - 2-4 years of experience in sales operations or CRM management.
 
 
 
 
 - Proven track record in supporting sales teams and driving operational efficiencies.
 
 
 
 
 - Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.
 
 
 
 
 - Previous experience in Odoo
 
 CRM
 
 or any other sales operations system are a plus.
 
 
</div>

Real-estate Sales Operation and CRM Coordinator

Egypt Education Platform

<div>
 Egypt Education Platform is seeking a highly organized and motivated
 
 Operations Specialist
 
 to join our dynamic team. The Operations Specialist will play a key role in supporting the Operations team.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Support the development, implementation, and continuous improvement of operational systems, processes, and best practices
 </li>
 <li>
 Coordinate and monitor daily operational activities to ensure accuracy, efficiency, and compliance with company policies
 </li>
 <li>
 Collaborate with departments (e.g., Sales, Finance, Logistics, Customer Service) to ensure seamless workflow and issue resolution
 </li>
 <li>
 Assist in planning and execution of projects, including scheduling, resource coordination, and reporting
 </li>
 <li>
 Handle vendor relationships and procurement processes where applicable
 </li>
 <li>
 Ensure compliance with internal and external policies, regulations, and standards
 </li>
 <li>
 Troubleshoot operational problems and escalate issues as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Operations Management, or a related field
 </li>
 <li>
 2+ years of experience in an operations, project coordination, or administrative role
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 Proficient in Microsoft Office Excel
 </li>
 <li>
 Strong communication and interpersonal skills
 
 
 </li>
 </ul>
 To apply, please submit your CV along with a cover letter that highlights your relevant experience and skills.
 
 
 
 Safeguarding Statement:
 
 The safety and welfare of our employees and students are our highest priority, and all appointments are subject to thorough background checks and reference verifications.
</div>

Operations Specialist

Decima International

<div>
 Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:
 
 
 Approach each client engagement as a
 
 partnership
 
 , create an environment that attracts the
 
 most talented professionals
 
 and allows them to flourish, and regulate
 
 growth
 
 to maintain
 
 excellence
 
 in our service standards.
 
 
 If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.
 
 
 We are seeking a highly organized and proactive
 
 Operations Specialist
 
 to oversee and streamline the daily business activities across our US and MENA offices. This role is pivotal in ensuring seamless coordination between regional teams, managing travel logistics, procurement, vendor relationships, and compliance with all external legal and regulatory requirements. The ideal candidate will be instrumental in driving process improvements, managing budgets, and delivering insightful operational reports to support informed decision-making. If you thrive in a dynamic environment and have a strong aptitude for cross-functional collaboration and operational excellence, this position offers a unique opportunity to contribute to our company's growth and efficiency on a global scale.
 
 
 
 RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Manage and oversee daily business operations to ensure efficiency and effectiveness in both the US and MENA offices.
 </li>
 <li>
 Ensure smooth operations and communication between the US and MENA office locations, addressing any issues that arise promptly.
 </li>
 <li>
 Handle travel arrangements efficiently, ensuring all logistics are cost-effective and well-coordinated.
 </li>
 <li>
 Oversee purchasing processes and maintain solid supplier relationships.
 </li>
 <li>
 Maintain and manage all external requirements, including legal, accounting, and state requirements, ensuring full compliance with relevant regulations and standards.
 </li>
 <li>
 Identify and implement process improvements to enhance operational efficiency and effectiveness.
 </li>
 <li>
 Manage relationships with external vendors and service providers to ensure high-quality service and support.
 </li>
 <li>
 Support budget planning and management activities.
 </li>
 <li>
 Assist in preparing regular reports on operational performance, focusing on key metrics and identifying areas for improvement.
 </li>
 <li>
 Collaborate with other departments and teams to support overall business objectives and ensure smooth operational workflows.
 </li>
 <li>
 Coordinate with the IT representative to provide IT support and ensure seamless technology operations across offices.
 </li>
 <li>
 Ensure all operations comply with company policies and industry regulations.
 
 
 </li>
 </ul>
 
 QUALIFICATIONS
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Operations Management, or a related field.
 </li>
 <li>
 5+ years of experience in operations management.
 </li>
 <li>
 Proven experience in managing day-to-day business operations and ensuring smooth office operations.
 </li>
 <li>
 Strong knowledge of legal and accounting requirements.
 </li>
 <li>
 Fluency in English is a must.
 </li>
 <li>
 Excellent organizational and problem-solving skills.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficiency in the MS Office Suite and other relevant software.
 </li>
 <li>
 Ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Strong attention to detail and a proactive approach to managing operations.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Operations management experience with professional construction consultancies is a plus.
 
 
 </li>
 </ul>
 
 POSITION DETAILS
 
 
 
 <ul>
 <li>
 Position: Operations Specialist
 </li>
 <li>
 Primary Location: Heliopolis, Cairo, Egypt (on-site)
 </li>
 <li>
 Position Classification: Salary-based full-time regular hours
 
 
 </li>
 </ul>
 
 PRODUCTIVITY TOOLS
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft 365
 
 
 </li>
 </ul>
 Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.
 
 
 At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.
</div>

PaxeraHealth

<div>
 
 Job Summary:
 
 
 
 The Office Manager is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Administrative Management
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations, ensuring a well-organized and professional work environment
 </li>
 <li>
 Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
 </li>
 <li>
 Organize and maintain records, databases, and filing systems
 </li>
 <li>
 Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
 </li>
 <li>
 Manage vendor relationships related to office administration and services
 </li>
 <li>
 Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking. Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
 </li>
 <li>
 Schedule, organize, and facilitate internal and external meetings and workshops
 </li>
 <li>
 Arrange business travel and accommodation for staff when required
 </li>
 <li>
 Assist in planning and executing projects, monitoring progress, and preparing reports for management
 </li>
 <li>
 Support onboarding and orientation of new team members, ensuring smooth integration
 </li>
 <li>
 Process expense reports, invoices, and other financial documentation
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred)
 </li>
 <li>
 3&ndash;5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
 </li>
 <li>
 Proficiency in Salesforce (required)
 </li>
 <li>
 Strong leadership, organizational, and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
 </li>
 <li>
 Proven ability to capture and distribute accurate meeting minutes and follow up on action points
 </li>
 <li>
 High level of discretion, professionalism, and adaptability in a fast-paced environment
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 DriINIaabj
</div>

Admin Assistant

American Association for Continuous Education

<div>
 Office Manager &ndash; International Medical Education Organization (Dokki &ndash; Cairo)
 
 
 Location: Dokki &ndash; Cairo
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Office Manager to represent our Cairo office and ensure smooth, efficient, and high-standard office operations.
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 
 Requirements
 
 
 Requirements
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Office Manager, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
</div>

Office Manager

NES Fircroft

<div>
 
 
 Admin Coordinator
 
 
 
 
 Location: Cairo, Egypt
 
 
 
 
 
 
 Join our team as an Admin Coordinator and take charge of ensuring our recruitment processes run seamlessly. You&rsquo;ll be the go-to support for candidates, clients, and colleagues &mdash; managing everything from job postings to interview scheduling and reporting. With a sharp eye for detail and a proactive approach, you&rsquo;ll play a key role in keeping operations efficient, accurate, and people-focused.
 
 
 
 
 
 Ready to make an impact?
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 
 
 Process Owner:
 
 Oversee key administration activities such as job postings, interview scheduling, applicant tracking system updates, and reference or pre-employment checks.
 
 
 
 Task Juggler
 
 : Support the recruitment process with ad-hoc tasks like test or referral management and one-off reporting.
 
 
 
 Data Handler:
 
 Collaborate on daily, weekly, monthly, and quarterly reports, ensuring accuracy and timeliness.
 
 
 
 Relationship Builder:
 
 Work closely with recruiters, hiring managers, vendors, and other stakeholders to maintain strong partnerships.
 
 
 
 Problem Solver:
 
 Respond to day-to-day queries quickly and escalate issues when needed.
 
 
 
 Change Adopter:
 
 Embrace and utilize new technologies, tools, and rollouts to streamline processes.
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 
 Proactive Administrator:
 
 1+ years of experience in an administrative role, ideally within recruitment or a service-focused environment. You must have experience in supporting HR/onboarding of new employees.
 
 
 
 Tech-Savvy:
 
 Skilled in Microsoft Office Suite with the ability to work confidently with administration systems and tools.
 
 
 
 Detail-Oriented Professional:
 
 Strong attention to detail with the ability to follow processes and guidelines precisely.
 
 
 
 Organised Multitasker
 
 : Skilled at managing multiple priorities and meeting deadlines.
 
 
 
 Strong Communicator:
 
 Confident in written and verbal communication to keep stakeholders informed. Fluency in Arabic is required.
 
 
 
 Adaptable Team Player:
 
 Comfortable with change and committed to supporting colleagues and stakeholders.
 
 
 
 Service-Focused Achiever:
 
 Dedicated to delivering excellent service and managing queries effectively.
 
 
 
 
 
 
 Who are we?
 
 
 
 NES Fircroft is not just another recruitment agency. We're a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!
 
 
 
 
 
 Power the change towards a brighter, sustainable future!
 
</div>

Admin Coordinator

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353 operations coordinator jobs IN Cairo

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Admin Coordinator