facility management administrator & contracts executive

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facility management coodinator

Cinqo Group

Facility Management CoordinatorDuties &amp; Responsibilities:<ul><li>Coordinate and schedule the daily task lists for 5&ndash;6 mobile maintenance teams, optimizing routes and skill sets for maximum efficiency.</li><li>Conduct regular check-ins with field teams to monitor work progress and verify completion against quality standards.</li><li>Act as the first point of contact for emergency call-outs, rerouting teams rapidly to address urgent issues and solve on-site problems.</li><li>Create, track, and close work orders within the CMMS (Computerized Maintenance Management System).</li><li>Ensure all technical reports, photos, and site sign-offs are captured and filed correctly upon job completion.</li><li>Identify and arrange the necessary materials, tools, and consumables required for scheduled works to prevent mid-job delays.</li><li>Liaise with suppliers to ensure timely delivery of specialized parts for complex repairs.</li><li>Serve as the primary liaison for clients, providing status updates and addressing concerns with a professional, solution-oriented approach.</li><li>Draft accurate quotations for additional works or repairs identified by the maintenance teams.</li><li>Assist in preparing periodic performance reports for client review.</li></ul>Qualifications:<ul><li>Experience 3+ years in Facility Management, MEP coordination.</li><li>Technical Savvy Proficiency in CMMS software and Microsoft Office (Excel is a must).</li><li>Problem Solving Ability to &quot;think on your feet&quot; during emergencies and re-prioritize tasks instantly.</li><li>Communication Exceptional written and verbal skills for client-facing correspondence.</li><li>Organization High capacity for multitasking; able to track 20+ active tasks simultaneously.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Coodinator

NTU International A/S

<div>
 
 
 Industrial Processes Expert &ndash; Resource &amp; Environmental Management
 
 
 
 
 
 
 
 About the Opportunity:
 
 
 
 We are creating a pool of Junior and Senior
 
 Non Key Expert for EU-Circular Economy and Water Facility project
 
 . Experts in this pool will be contacted during the implementation of the project when the need arise. If you have relevant experience, we encourage you to apply.
 
 
 
 
 
 
 Role Summary
 
 
 
 The expert will assess industrial systems and support improvements in environmental performance, resource efficiency, and circularity.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Conduct assessments of industrial processes, resource use, and environmental management systems.
 </li>
 <li>
 Identify opportunities for cleaner production, circularity, and efficiency improvements.
 </li>
 <li>
 Support formulation of interventions, audits, and capacity-building activities.
 </li>
 <li>
 Contribute to industrial-sector analyses and value chain assessments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 
 
 Education
 
 
 
 :
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Industrial Engineering, Environmental Engineering, Process Engineering, Industrial Ecology, or related fields
 
 .
 </li>
 <li>
 Master&rsquo;s degree is an advantage.
 </li>
 </ul>
 
 
 
 
 
 
 Experience
 
 
 
 :
 
 
 <ul>
 <li>
 Minimum
 
 7 years
 
 working on industrial process efficiency, environmental management, or sustainability in manufacturing sectors.
 </li>
 <li>
 Experience conducting audits or assessments in industrial settings.
 </li>
 <li>
 Experience in supporting circular economy interventions is desirable.
 </li>
 </ul>
 
 
 
 
 
 
 Skills
 
 
 
 :
 
 
 <ul>
 <li>
 Knowledge of ISO 14001, cleaner production, and resource efficiency methodologies.
 </li>
 <li>
 Strong analytical and technical reporting skills.
 </li>
 </ul>
 
 
 
 
 
 
 Languages
 
 
 
 :
 
 
 <ul>
 <li>
 
 Excellent English
 
 required.
 </li>
 </ul>
 
 
</div>

Industrial Processes Expert

Pegasus Realty

<div>
 
 
 Company Description
 
 
 
 Pegasus Real Estate &amp; Management, established since 2005 is a Real-Estate service driven agency and a division of a leading business group in Bahrain. An Award winning real estate consultancy in the kingdom, Pegasus specializes in the Marketing &amp; Sales of luxury residential and commercial properties, leasing services, exclusive developer representation, development advisory, portfolio management, finance consultation, property &amp; facility management, interior design, valuation services, etc. With a commitment to excellence, Pegasus is a trusted name in Bahrain's real estate market.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time Property Brokerage &amp; Consultant role based on-site in Manama. The Property Consultant will be responsible for advising clients on property options, conducting market analysis, negotiating sales and rental agreements, and maintaining strong client relationships. The role also includes providing outstanding customer service, showcasing properties to potential buyers or tenants, and meeting sales targets through effective communication and selling techniques.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven skills in Consulting, Real Estate, and Sales
 </li>
 <li>
 Excellent Communication and Customer Service abilities
 </li>
 <li>
 Ability to build strong relationships and work in a client-focused manner
 </li>
 <li>
 Proficiency in local real estate market trends and regulations
 </li>
 <li>
 Self-motivated with a results-driven approach
 </li>
 <li>
 Bachelor's degree is preferred but not mandatory
 </li>
 <li>
 Fluency in English is required; knowledge of Arabic is an advantage
 </li>
 <li>
 Previous experience in real estate is a plus
 </li>
 </ul>
</div>

Property Consultant

The Shaw Group

<div>
 
 
 We&rsquo;re Hiring:
 
 We are looking for an experienced
 
 Logistics Manager
 
 to oversee and manage end-to-end logistics operations within our fabrication and industrial facilities. The role will be responsible for inbound and outbound logistics, internal material movement, yard and warehouse management, heavy lifting coordination, and project logistics support, while ensuring compliance with HSE standards and operational efficiency.
 
 
 
 
 
 
 REPORTING TO:
 
 
 
 VP for Internal Operations
 
 
 
 
 
 
 Candidates currently based in Bahrain are preferred.
 
 
 
 
 
 
 
 MINIMUM QUALIFICATIONS:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Supply Chain, Logistics, Engineering, or related field.
 </li>
 <li>
 Logistics or supply chain certifications (CSCP / CLTD)
 </li>
 </ul>
 
 
 
 
 
 MINIMUM EXPERIENCE:
 
 
 <ul>
 <li>
 7&ndash;12 years of logistics experience, preferably in fabrication, oil &amp; gas manufacturing, steel structures, EPC, or industrial facilities.
 </li>
 <li>
 Strong understanding of heavy lifting, rigging, crane operations, and steel yard management.
 </li>
 <li>
 Experience with ERP/WMS systems (SAP, Oracle, MS Dynamics, etc.).
 </li>
 <li>
 Familiarity with local transport regulations and HSE standards.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC RESPONSIBILITIES:
 
 
 
 
 
 
 
 Inbound Logistics (Raw Materials &amp; Consumables)
 
 
 <ul>
 <li>
 Plan and coordinate inbound deliveries of steel plates, sections, pipes, and fabrication consumables.
 </li>
 <li>
 Work closely with procurement to track PO deliveries, customs clearance, and supplier loading schedules.
 </li>
 <li>
 Ensure proper receiving, inspection, and documentation of incoming materials.
 </li>
 <li>
 Manage unloading operations, crane movement, and yard allocation.
 </li>
 </ul>
 
 
 
 
 
 Internal Facility Logistics
 
 
 <ul>
 <li>
 Ensure timely movement of raw materials to fabrication bays (cutting, welding, machining, blasting &amp; painting sections).
 </li>
 <li>
 Implement internal material flow processes to minimize delays and workstation idle time.
 </li>
 <li>
 Coordinate internal logistics equipment such as forklifts, cranes, trailers, and trolleys.
 </li>
 <li>
 Manage material staging, segregation, tagging, and traceability for projects.
 </li>
 </ul>
 
 
 
 
 
 Outbound Logistics (Finished Goods Dispatch)
 
 
 <ul>
 <li>
 Plan dispatch of fabricated structures, skids, modules, tanks, frames, and assemblies.
 </li>
 <li>
 Manage load-out schedules, packing lists, project documentation, and QA/QC clearance.
 </li>
 <li>
 Ensure compliance with load securing, rigging standards, and HSE procedures.
 </li>
 <li>
 Coordinate mobilization of trailers, flatbeds, low beds, and heavy‑transport vehicles.
 </li>
 </ul>
 
 
 
 
 
 Yard &amp; Warehouse Management
 
 
 <ul>
 <li>
 Oversee steel yard layout, space utilization, stacking method, and stock identification.
 </li>
 <li>
 Maintain WMS/ERP inventory accuracy (heat numbers, mill certificates, batch codes).
 </li>
 <li>
 Ensure safe storing and handling of heavy plates, beams, rolls, welding consumables, and paints.
 </li>
 <li>
 Implement FIFO, stock audits, cycle counts, and scrap yard management.
 </li>
 </ul>
 
 
 
 
 
 Heavy Lifting &amp; Transportation Coordination
 
 
 <ul>
 <li>
 Coordinate cranes, forklifts, boom trucks, rigging teams, and lifting plans.
 </li>
 <li>
 Ensure compliance with lifting planning, equipment certification, and operator permits.
 </li>
 <li>
 Evaluate and manage transporters, rigging contractors, and heavy-lift service providers.
 </li>
 </ul>
 
 
 
 
 
 Project Logistics Support
 
 
 <ul>
 <li>
 Collaborate with project engineers, planners, and production teams for material requirement planning.
 </li>
 <li>
 Support logistics for shutdowns, urgent deliveries, project milestones, and client inspections.
 </li>
 <li>
 Prepare project-specific logistics plans, risk assessments, and method statements.
 </li>
 </ul>
 
 
 Cost &amp; Performance Optimization
 
 
 <ul>
 <li>
 Track logistics KPIs: delivery performance, yard turnaround, trailer utilization, crane productivity, inventory accuracy.
 </li>
 <li>
 Optimize internal movement, storage, and transportation costs.
 </li>
 <li>
 Reduce demurrage, detention, and idle equipment time.
 </li>
 </ul>
 
 
 
 
 
 Compliance, Safety &amp; Documentation
 
 
 <ul>
 <li>
 Ensure strict adherence to HSE standards, lifting procedures, and fabrication facility safety norms.
 </li>
 <li>
 Maintain documentation including GRNs, delivery notes, inspection reports, MTCs, packing lists, and permits.
 </li>
 <li>
 Support internal and external audits.
 </li>
 </ul>
 
 
 
 
 
 Location &amp; Travel
 
 
 
 Bahrain
 
 
 
 About The Shaw Group
 
 
 
 The Shaw Group is a leading provider of industrial fabrication and specialty services, delivering innovative solutions across energy and infrastructure sectors. With a commitment to safety, quality, and customer success, we empower our teams to drive excellence and shape the future of our industry.
 
 
 
 EEO &amp; Inclusion
 
 
 
 We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. If you need accommodation during the interview process, please let us know.
 
</div>

Logistics Manager

Facility Management Administrator &amp; Contracts ExecutiveRole OverviewAs our FM Administrator &amp; Contracts Executive, you are the &quot;Control Tower&quot; of our operations. You will ensure that our field team&rsquo;s hard work is translated into accurate data within THC Workspace, while protecting the company&rsquo;s interests through rigorous contract management and strategic vendor sourcing.Core ResponsibilitiesI. THC Workspace &amp; Service Excellence<ul><li>The Final Check: Ownership of the daily service report lifecycle. You will verify that every job&mdash;from reactive maintenance to scheduled visits&mdash;is closed out with the correct labor hours and material costs.</li><li>Data Integrity: Ensure timely submission and synchronization of reports on THC Workspace, making sure our digital &quot;paper trail&quot; is audit-ready at all times.</li><li>Cost Validation: Check the expenses associated with each work order to prevent leakage and ensure job profitability.</li></ul>II. Contractual Stewardship<ul><li>Client AMCs: Be the guardian of our Annual Maintenance Contracts. You will track service schedules and expiration dates, ensuring THC never misses a any PPM activity delivering promised value to our clients based on contractual terms and conditions.</li><li>Subcontractor Management: Maintain a high-standard repository of subcontractor files. This includes managing the &quot;Full Lifecycle&quot; of the relationship:</li><li>Onboarding: Vetting and document collection.</li><li>Maintenance: Tracking and renewals.</li><li>Offboarding: Handling terminations or non-renewal notices professionally.</li></ul>III. Tendering &amp; Strategic Sourcing<ul><li>Vendor Hunting: Partner with the Operations team to scout and vet high-tier specialized vendors (HVAC, Fire &amp; Safety, MEP, Pest Control, Landscape) to expand our service capabilities.</li><li>Tender Support: Act as a key contributor during the bidding process, gathering subcontractor quotes and preparing the administrative documentation required for winning tender submissions.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Administrator & Contracts Executive

Paritas Recruitment

<div>
 
 
 Job Title: Site Lead &ndash; Soft Services &amp; PRO (Middle East)
 
 
 
 
 Location:
 
 Dubai, United Arab Emirates (regional site-based role)
 
 
 
 Employment Type:
 
 Full-time, permanent
 
 
 
 Salary:
 
 &pound;50,000 GBP base + full relocation and benefits package
 
 
 
 Languages:
 
 ARABIC speaking and writing required
 
 
 
 
 
 
 
 
 
 Overview
 
 
 
 An exciting opportunity has arisen for an experienced Site Lead to oversee soft services operations for a high-profile, secure facility in the Middle East.
 
 
 This role is suited to individuals with experience operating in military, defence, government or critical infrastructure environments, either from a military background or as a civilian working in secure or operational sites.
 
 
 
 
 
 Based in Dubai, the successful candidate will lead daily site operations, manage local service partners, and act as the Public Relations Officer (PRO) for the contract &mdash; supporting visa, government liaison and compliance requirements.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Operational Leadership
 
 
 <ul>
 <li>
 Lead all soft services delivery including facilities support, accommodation, catering, cleaning, transport coordination and welfare services
 </li>
 <li>
 Ensure service delivery meets contractual, regulatory and client standards
 </li>
 <li>
 Act as the senior on-site point of contact for the contract
 </li>
 </ul>
 
 
 
 
 
 Client &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Maintain strong relationships with client representatives, site leadership and local authorities
 </li>
 <li>
 Provide clear reporting, issue resolution and operational updates
 </li>
 </ul>
 
 
 
 
 
 PRO &amp; Government Liaison
 
 
 <ul>
 <li>
 Act as PRO for the contract, managing interactions with:
 </li>
 <li>
 Immigration and visa authorities
 </li>
 <li>
 Labour and employment offices
 </li>
 <li>
 Local government departments
 </li>
 <li>
 Support onboarding, residency, licensing and compliance for staff assigned to site
 </li>
 </ul>
 
 
 
 
 
 People &amp; Site Management
 
 
 <ul>
 <li>
 Supervise local teams and subcontractors
 </li>
 <li>
 Oversee accommodation, welfare and logistics for site personnel
 </li>
 <li>
 Maintain professional, compliant and culturally aware operations
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements
 
 
 <ul>
 <li>
 Fluent Arabic (spoken, read and written)
 </li>
 <li>
 Proven experience working in:
 </li>
 <li>
 Military, defence, government, secure or critical infrastructure environments
 </li>
 <li>
 OR civilian leadership roles supporting those environments
 </li>
 <li>
 Strong operational leadership and people management capability
 </li>
 <li>
 Experience working in the Middle East or in regulated international environments
 </li>
 <li>
 High level of professionalism, discretion and cultural awareness
 </li>
 </ul>
 
 
 
 
 
 Desirable Experience
 
 
 <ul>
 <li>
 Prior military service or defence contracting background
 </li>
 <li>
 Experience working as a PRO, operations manager or site manager in the UAE
 </li>
 <li>
 Facilities, accommodation, or base-support services exposure
 </li>
 </ul>
 
 
 
 
 
 Package &amp; Benefits
 
 
 <ul>
 <li>
 &pound;50,000 GBP base salary
 </li>
 <li>
 Relocation assistance
 </li>
 <li>
 Housing allowance
 </li>
 <li>
 Pool vehicle
 </li>
 <li>
 Private medical insurance
 </li>
 <li>
 Two meals per day while on site
 </li>
 <li>
 Two return flights home per year
 </li>
 </ul>
 
 
 
 
 
 Why This Role?
 
 
 
 This is a rare opportunity to:
 
 <ul>
 <li>
 Lead operations in a high-profile international environment
 </li>
 <li>
 Relocate to Dubai while working on a secure and meaningful contract
 </li>
 <li>
 Use military or secure-site experience in a commercial leadership role
 </li>
 <li>
 Enjoy a strong tax-efficient package with excellent lifestyle benefits
 </li>
 </ul>
 
 
 
 
 For further information and a full job spec, please do contact Leigh Albrecht at Paritas Recruitment on L.albrecht@paritasrecruitment.com
 
</div>

Site Lead – Soft Services & PRO (Middle East)

Top Seekers Co.

We are currently seeking a qualified and compassionate Psychologist to join a reputable medical facility in Bahrain.Job Responsibilities:Conduct psychological assessments and evaluationsDiagnose emotional, behavioral, and mental health conditionsDevelop and implement individualized treatment plansProvide counseling and therapy sessionsMaintain accurate patient records and reportsWork collaboratively with doctors and healthcare teamsEducate patients and families on treatment approachesEnsure high standards of patient care and confidentialityRequirements:Master&rsquo;s / Doctorate in PsychologyValid NHRA license or eligibility for licensing in BahrainRelevant clinical experience in a hospital or medical centerStrong communication and interpersonal skillsProfessional, empathetic, and patient-focused attitudeArabic speaking is preferredNote: Only candidates with recent photo on the resume will be given priority.**Interested candidates may send CV to: Email: mathew@topseekersbh.comOr WhatsApp:+973 36604006 (No calls, message only)Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period to join?</li><li>What is your nationality?</li><li>What are your monthly salary expectations?</li><li>What is your age?</li><li>What visa are you currently on?</li><li>Are you currently residing in Bahrain? If not, which country?</li><li>What is your highest qualification?</li></ul>Experience:<ul><li>Psychology: 3 years (Preferred)</li></ul>Language:<ul><li>English (Fluent) &amp; Arabic (preferred) (Preferred)</li></ul>

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