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financial operations coordinator

Surprise Insights

<div>
 <strong>
  Job Overview
  <br/>
 </strong>
 We&rsquo;re hiring a Financial Operations Coordinator to support daily financial operations, transaction processing, and reporting. You&rsquo;ll help ensure smooth financial workflows by organizing data, resolving discrepancies, and assisting with operational metrics.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
 </strong>
 Track and document financial transactions.
 <br/>
 <br/>
 Assist with account reconciliations and monthly closing tasks.
 <br/>
 <br/>
 Prepare financial operations reports and summaries.
 <br/>
 <br/>
 Resolve data inconsistencies and coordinate with teams for corrections.
 <br/>
 <br/>
 Maintain organized financial documentation and support internal audits.
 <br/>
 <br/>
 Monitor operational KPIs and workflow performance.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
 </strong>
 Strong Excel skills and familiarity with financial systems.
 <br/>
 <br/>
 Detail-oriented with strong organizational skills.
 <br/>
 <br/>
 Basic understanding of financial processes and accounting principles.
 <br/>
 <br/>
 Excellent communication and problem-solving ability.
 <br/>
 <br/>
 <strong>
  Compensation
  <br/>
 </strong>
 Competitive salary + performance bonuses.
 <br/>
 <br/>
 Growth into Operations Manager or Senior Finance Ops roles.
 <br/>
 <br/>
 Benefits depend on employer.
 <br/>
 <br/>
 Credit Score Requirement
 <br/>
 <br/>
 Access to financial data requires a credit score verification and background check before scheduling interviews.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Financial Operations Coordinator

Future Sign  CO.,LTD

<div>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 We&rsquo;re hiring a Financial Operations Coordinator to support daily financial operations, transaction processing, and reporting. You&rsquo;ll help ensure smooth financial workflows by organizing data, resolving discrepancies, and assisting with operational metrics.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Track and document financial transactions.
 <br/>
 <br/>
 Assist with account reconciliations and monthly closing tasks.
 <br/>
 <br/>
 Prepare financial operations reports and summaries.
 <br/>
 <br/>
 Resolve data inconsistencies and coordinate with teams for corrections.
 <br/>
 <br/>
 Maintain organized financial documentation and support internal audits.
 <br/>
 <br/>
 Monitor operational KPIs and workflow performance.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 Strong Excel skills and familiarity with financial systems.
 <br/>
 <br/>
 Detail-oriented with strong organizational skills.
 <br/>
 <br/>
 Basic understanding of financial processes and accounting principles.
 <br/>
 <br/>
 Excellent communication and problem-solving ability.
 <br/>
 <br/>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 Competitive salary + performance bonuses.
 <br/>
 <br/>
 Growth into Operations Manager or Senior Finance Ops roles.
 <br/>
 <br/>
 Benefits depend on employer.
 <br/>
 <br/>
 Credit Score Requirement
 <br/>
 <br/>
 Access to financial data requires a credit score verification and background check before scheduling interviews.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


New York City Department of Education

<div></div><div><div><div><div><div><div><b>Position Type:</b></div><br>
</div><br>
<div><p>Administrative and Central Office</p><br>
</div><br>
<br>
<div></div><div><div><b>Office Title/Functional Title:</b></div><br>
</div><br>
<div><p>Office Support Coordinator, PSAL - 26070</p><br>
</div><br>
<div><div><b>Civil Service Title:</b></div><br>
</div><br>
<div><p>Community Coordinator</p><br>
</div><br>
<br>
<div></div><div><div><b>Level:</b></div><br>
</div><br>
<div><p>N/A</p><br>
</div><br>
<br>
<div></div><div><div><b>Division/Office:</b></div><br>
</div><br>
<div><p>Public Schools Athletic League</p><br>
</div><br>
<br>
<div></div><div><div><b>Borough:</b></div>
</div><br>
<div><div>Queens</div>
</div><br>
<br>
<div></div><div><div><b>Posting End Date:</b></div>
</div><br>
<div><div>12/29/2025</div><br>
</div><br>
<br>
<br>
<br>
<p></p><div><div><b>Description:</b></div><br>
</div><br>
<div><div><div><b>Position Summary: </b>The Office Support Coordinator is responsible for managing the procurement of equipment, services, supplies, and materials to support PSAL programs and office operations. This role delivers high-quality customer service to both the PSAL office and New York City public high schools. The Office Support Coordinator oversees procurement activities that support the implementation of PSAL sports events, championships, and related projects. Additionally, the Coordinator assists with planning and executing PSAL sports events, championships, and related projects which involve different external stakeholders. Performs related work.</div><br>
<div></div>
<div><b>
Reports to: </b>Office and Operations Manager</div><br>
<div></div>
<div><b>
Direct Reports: </b>N/A</div><br>
<div></div>
<div><b>
Key Relationships</b>: Works closely with Director of Procurement and Human Resources, Office and Operations Manager, PSAL staff including school Athletic Trainings, Coaches and PSAL community at large, NYCPS&rsquo; central offices, vendors, and others as assigned.</div><br>
<div></div>
<div><b>
Responsibilities</b></div><br>
<div></div>
<ul>
<li>Collect and prepare information from the community to secure high-quality, cost-effective goods and services for PSAL programs, including uniforms, awards, transportation, and office supplies.</li>
<li>Coordinate functions among community organizations leading toward successful rollouts of community-based sports programs and events to benefit NYC residents at large.</li>
<li>Support the Senior Executive Director and leadership cabinet with administrative tasks and responsibilities.</li>
<li>Assist in developing and executing strategic initiatives and overseeing PSAL interscholastic sport programs.</li>
<li>Provide cross-functional support across departments to advance organizational goals and operations.</li>
<li>Ensure clear, consistent communication with internal and external stakeholders, including coaches, athletic directors, commissioners, supervisors, and principals, aligned with NYCPS and PSAL standards.</li>
<li>Collaborate with the Sports Information Director to create content for social media and related platforms.</li>
<li>Coordinate the vendor onboarding process, ensuring completion of documentation and accurate record-keeping.</li>
<li>Ensure compliance with NYCPS Standard Operating Procedures and purchasing thresholds; liaise with NYCPS offices on procurement policies and contract management.</li>
<li>Prepare, monitor, and certify purchase orders using the Financial Accounting Management Information System (FAMIS) and other tracking systems; ensure sufficient funds are encumbered</li>
<li>Work in conjunction with the Division of Financial Operations Accounts Payable unit on purchase orders, certification of delivery of goods and services to ensure that vendors are paid in a timely manner.</li>
<li>Maintain databases in Microsoft Office 365 to track open purchase orders, account balances, TRAC, and related data.</li>
<li>Receive, inspect, and verify orders; communicate order status to requesters and maintain organized inventory storage and labeling.</li>
<li>Maintain accurate documentation to support PSAL certifications and ensure timely follow-up.</li>
<li>Provide technical and operational support to PSAL staff related to awards, uniforms, travel, and transportation.</li>
<li>Conduct vendor performance evaluations and support compliance through coordination with DCP and vendor services.</li>
<li>Serve as lead liaison with the Division of Contracts and Purchasing and compile required documents for contract negotiations.</li>
<li>Support contract initiation, vendor communication, drafting, inspections, and policy implementation.</li>
<li>Support PSAL Sports Coordinators with event setup, admissions, and logistics.</li>
<li>Assist PSAL community in identifying new community-based providers and adding new vendors to the vendor file maintained by the Comptroller&rsquo;s office.</li>
<li>Serve as a resource for central partners' inquiries related to purchasing and other financial transactions.</li>
<li>Conduct site visit for venue spaces to support PSAL playoff and championship events.
</li><li>Work with Office and Operations Manager to compile OTPS financial reports to be shared with internal, external partners, and the management team.</li>
<li>Support other than official payments and inquiries.</li>
<li>Support workflow improvements to enhance operational efficiency.</li>
<li>Provide backup to the Office and Operations Manager when the Manager is not available.</li>
<li>Develop, maintain, and update an inventory system for existing and new supplies and equipment, including tracking quantities, condition, locations, and replacement needs.</li>
<li>Coordinate courier services for transport and deliver materials for special events.</li>
</ul>
<div><b>Qualification Requirements:</b></div><br>
<div></div>
<div><b>
Minimum</b></div><br>
<div></div>
<div>
<ul><li>A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or</li></ul>
<ul><li>High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or</li></ul>
<ul><li>Education and/or experience which is equivalent to &ldquo;1&rdquo; or &ldquo;2&rdquo; above. However, all candidates must have at least one (1) year of experience as described in &ldquo;1&rdquo; above.</li></ul></div><br>
<div></div>
<div><b>
Preferred</b></div><br>
<div></div>
<ul>
<li>Knowledge and understanding of the PSAL.
</li><li>Knowledge of public education and/or interest in public education.</li>
<li>Familiarity with NYCPS financial systems.</li>
<li>Background in working with community-based organizations, vendors and suppliers.
</li><li>Skilled in group problem-solving and working with complex concepts in a dynamic setting.</li>
<li>Attentive to detail; highly organized, with a predisposition toward action and production of results.</li>
<li>Excellent spoken and written communication skills.</li>
<li>Commitment to continuous improvement by actively seeking opportunities to enhance processes, efficiency, and quality.</li>
<li>Highly effective time management and prioritization skills.</li>
<li>Ability to organize facts and present information in a clear, concise and logical manner, both spoken and written.</li>
<li>Strong customer service skills.</li>
<li>Ability to work under pressure and meet frequent and changing deadlines.</li>
<li>Ability to anticipate, initiate, and prioritize projects in a rapidly changing environment.</li></ul><br>
<div></div>
<p><b>
Salary</b>: $82,000 - $85,000</p><br>
<p></p>
<p>
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)</p><br>
<p></p>
<p><b>
Please include a resume and cover letter with your application.</b></p>
<p><b>
NOTE: The filling of all positions is subject to budget availability and/or grant funding.</b></p><br>
<p></p>
<p><b>
* New York City Residency is NOT Required *</b></p>
<p><b>
We encourage all applicants from the New York City tri-state area to apply.</b></p></div><br>
</div><br>
<br>
<div></div><div><div><b>AN EQUAL OPPORTUNITY EMPLOYER</b></div><br>
</div><br>
<div><p><b>DOE Non- Discrimination Policy</b><br>
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.</p><br>
</div><br>
<div><div><b>Public Service Loan Forgiveness</b></div>
</div><br>
<div><div>As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.</div></div></div></div></div></div><div></div>

Office Support Coordinator, PSAL

Jackson Family Wines

<div></div><div><div><div><b>POSITION SUMMARY:</b></div></div><div><div>
The DTC Operations Coordinator plays a critical role in supporting the operational and financial success of the Direct-to-Consumer (DTC) and Hospitality businesses. This position focuses on streamlining processes, maintaining system integrity, and ensuring smooth collaboration across Operations and Hospitality teams. Reporting to the Sr. DTC Operations Manager, the Coordinator serves as a key partner in driving efficiency, accuracy, and exceptional service standards throughout the department.</div></div><div><div><br>
</div></div><div><div>
<br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:
</b></div><div><ul><li>Manage financial reclass processes for the Culinary &amp; Hospitality department.</li><li>
Serve as a primary administrator for the Reserve Interactive Hospitality system.</li><li>
Troubleshoot and resolve day-to-day internal customer issues, following established problem-solving and escalation protocols. Support administrator in our department&rsquo;s Help Desk ticket system.</li><li>
Coordinate with DTC team members to plan and execute assigned projects and tasks.</li><li>
Act as a product support resource for key systems, including JDE, Salesforce, eWinery, payment processors, WineDirect portal, and compliance tools.</li><li>
Facilitate cross-departmental communication to ensure seamless operations and collaboration.</li><li>
Develop visual learning materials for DTC training platforms and core systems.</li><li>
Collaborate with DTC management to optimize operations, improve procedures, and ensure efficient workflows across systems, supplies, and communications.</li></ul></div></div><div></div><div><div><div><br>
</div></div><div><div><b>JOB REQUIREMENTS:</b></div></div><div><div><i>
Essential Skills, Experience, and Education</i></div><div><ul><li>
A minimum of two years of experience in office administration or business operations is strongly preferred</li><li>
Strong organizational, problem-solving, and analytical skills with the ability to manage multiple priorities effectively.</li><li>
Ability to balance strategic thinking with hands-on execution, delivering project initiatives while managing day-to-day operational needs.</li><li>
Excellent interpersonal and communication skills; able to work diplomatically and effectively with employees across all levels and departments.</li><li>
High proficiency in Microsoft Word, Excel, and PowerPoint; is comfortable to learn and adapt to new software platforms.</li></ul><div><b>
WAGE TRANSPARENCY: </b>The base pay for this role ranges from $24.00 - $28.00 per hour. Compensation will be determined by candidate experience, skills, and location.
</div><div></div><div><b>BENEFITS:</b></div><ul><li>
Health Benefits &ndash; Medical, Dental, Vision, Disability &amp; Life insurance</li><li>
401k with employer match</li><li>
Generous time off including vacation, holidays, and paid health time</li><li>
Paid volunteer time</li><li>
Learning &amp; Development opportunities</li><li>
Modern Health virtual mental health &amp; coaching visits</li><li>
Wine discounts!</li></ul><div>
</div><div>Jackson Family Wines is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are based on merit and business needs.</div></div></div></div></div><div></div>

DTC Operations Coordinator

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