fm coordinator

Farnek Services LLC

<p>To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.</p><p><strong>Accountabilities</strong></p><ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul><p><strong>Key Performance Indicators</strong></p><ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul><p><strong>Education/Qualification, Skills, Competencies and Experience</strong></p><p><strong>Identify the recruitment specifications needed to perform this job at fully-acceptable level</strong></p><p><strong>Education/Qualification</strong></p><ul><li>Diploma or Bachelors.</li></ul><p><strong>Experience (experience required for the job)</strong></p><ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul><p><strong>Skills (general job knowledge & skills)</strong></p><ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: <p>Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management</p>

FM Coordinator

Ejadah

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Facility Coordinator
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Al Ruwais, UAE
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are seeking a proactive and detail-oriented Facility Coordinator to join our Facilities Management team at our Al Ruwais site. The successful candidate will support day-to-day facility operations, coordinate with service providers, and ensure smooth execution of FM activities in line with company standards and client requirements.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Coordinate daily FM operations including hard and soft services
  </li>
  <li>
   Act as the primary site point of contact for facility-related issues
  </li>
  <li>
   Coordinate with subcontractors and service providers to ensure timely service delivery
  </li>
  <li>
   Monitor maintenance schedules, work orders, and service requests
  </li>
  <li>
   Ensure compliance with HSE policies, procedures, and statutory regulations
  </li>
  <li>
   Support audits, inspections, and site reports
  </li>
  <li>
   Maintain accurate records, logs, and documentation
  </li>
  <li>
   Assist the Facility Manager in operational planning and reporting
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Diploma or Bachelor&rsquo;s degree in Facilities Management, Engineering, or a related field
  </li>
  <li>
   2&ndash;5 years of experience in the Facilities Management (FM) industry
  </li>
  <li>
   Prior experience in site-based FM operations (industrial or remote locations preferred)
  </li>
  <li>
   Knowledge of hard and soft FM services
  </li>
  <li>
   Familiarity with CAFM systems is an advantage
  </li>
  <li>
   Strong coordination, communication, and organizational skills
  </li>
 </ul>
 <p>
  <strong>
   Additional Requirements
  </strong>
 </p>
 <ul>
  <li>
   Ability to work independently in a remote/industrial location
  </li>
  <li>
   Good interpersonal and client-handling skills
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook)
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
 <p>
 </p>
</div>


Facilities Coordinator

Bin hilal group

<p>1. Service Coordination &amp; Execution</p><ul><li>Coordinate and supervise daily FM activities across sites (maintenance, preventive &amp;</li></ul><p>corrective, soft services, waste management, MEP, cleaning).</p><ul><li>Schedule preventive maintenance (PM), reactive maintenance, and corrective works</li></ul><p>according to agreed frequency and standards.</p><ul><li>Liaise with site supervisors, technicians, subcontractors and vendors to ensure timely</li></ul><p>service delivery.</p><ul><li>Ensure all work orders, service requests, and client instructions are logged, tracked and</li></ul><p>completed.</p><p>2. Client &amp; Vendor Management</p><ul><li>Act as primary point of contact for clients regarding service requests, complaints, and</li></ul><p>feedback.</p><ul><li>Manage vendor relationships: request quotations, coordinate site visits, monitor vendor</li></ul><p>performance and compliance with UAE standards and contract terms.</p><ul><li>Ensure all FM activities meet UAE health, safety, and environmental regulations (e.g.</li></ul><p>waste disposal, hazardous materials, electrical/mechanical safety compliance).</p><p>3. Documentation &amp; Reporting</p><ul><li>Maintain and update: asset registries, equipment inventories, maintenance logs, service</li></ul><p>request tracker, vendor database, waste disposal records.</p><ul><li>Prepare and submit daily/weekly/monthly FM reports: work orders status, service</li></ul><p>completion, downtime logs, maintenance backlog, incidents.</p><ul><li>Update CAFM and manual logs in compliance with company standards.</li></ul><p>4. Resource &amp; Inventory Management</p><ul><li>Monitor consumption of materials, tools, cleaning supplies, spare parts; raise</li></ul><p>procurement requests as needed.</p><ul><li>Coordinate manpower allocation and shift scheduling at multiple sites.</li><li>Assist in planning and scheduling site visits, vendor mobilization, logistic support for</li></ul><p>equipment/machinery.</p><p>5. Health, Safety &amp; Compliance</p><ul><li>Ensure FM operations adhere to UAE and company HSE (Health, Safety, Environment)</li></ul><p>policies, including safe handling of chemicals, waste, and mechanical/electrical works.</p><ul><li>Support regular inspections, audits, and safety compliance checks at sites.</li><li>Report incidents, accidents or non-compliance, and coordinate corrective actions.</li></ul><p>6. Customer Service &amp; Quality Assurance</p><ul><li>Ensure high standards of cleaning, maintenance, and services in line with client</li></ul><p>expectations and UAE regulatory standards.</p><ul><li>Follow up on client feedback; coordinate corrective action where needed.</li></ul><p>Qualifications &amp; Competencies</p><ul><li>Diploma or Bachelor&rsquo;s in Engineering, Facilities Management, Business Administration,</li></ul><p>or related field.</p><ul><li>2&ndash;5 years of experience managing FM operations (preferably in the GCC / UAE region)</li></ul><p>&mdash; exposure to UAE regulations is a plus.</p><ul><li>Familiarity with UAE FM regulations, safety &amp; compliance requirements, municipal</li></ul><p>codes (for waste disposal, fire safety, electrical/mechanical).</p><ul><li>Proficient with MS Office (Excel, Outlook, Word).</li><li>Strong communication skills.</li><li>Ability to manage multiple sites, prioritize tasks, coordinate teams and vendors.</li><li>Good organizational and administrative skills, attention to detail.</li><li>Problem-solving mindset, customer-oriented, proactive, and able to work under pressure.</li></ul><p>Job Type: Full-time</p>

OPERATIONS CORDINATOR- Facilities Management

Raqmiyat

<div><div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div><b>12/24/2025</b><b>
</b></div></div><div><p>Job Type</p>
<div><b>Full time</b><b>
</b></div></div><div><p>Job Opening Status</p>
<div><b>In-progress</b><b>
</b></div></div><div><p>Work Experience</p>
<div><b>5+ years</b><b>
</b></div></div><div><p>Industry</p>
<div><b>Technology</b><b>
</b></div></div><div><p>City</p>
<div><b>Abu Dhabi</b><b>
</b></div></div><div><p>State/Province</p>
<div><b>Abu Dhabi</b><b>
</b></div></div><div><p>Country</p>
<div><b>United Arab Emirates</b><b>
</b></div></div><div><p>Zip/Postal Code</p>
<div><b>337-1500</b><b>
</b></div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Raqmiyat is a UAE-based IT and digital transformation company specializing in consulting, staffing, and enterprise technology solutions. We empower banking, government, and enterprise clients across the Middle East to achieve their digital objectives.</div><br>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>JOB PURPOSE:</b></div><div></div><div><br>
To be responsible for liaising with internal and external stakeholders, preparing Facilities Management technical reports, and ensuring compliance with all relevant regulations. To have a strong understanding of Facilities Management technical principles and practices related to FM Integrated Systems, as well as excellent communication and reporting skills.</div><div></div><div><b><br>
KEY RESPONSIBILITIES:</b></div><div></div><div><b><br>
Integrated FM Planning &amp; Coordination :</b></div><div></div><ul><li><br>
 Develop and maintain schedules for FM services across various sites, ensuring alignment with operational priorities and service level agreements.</li><li>Coordinate with internal departments and external stakeholders to ensure seamless delivery of FM services.</li></ul><div></div><div><b><br>
Permit to Work (PTW) Management:</b></div><div></div><ul><li><br>
Manage and process permit-to-work requests in compliance with HSE regulations and organizational procedures.
</li><li>Ensure timely issuance, tracking, and closure of PTWs, especially during critical maintenance and project activities.</li></ul><div></div><div><b><br>
Asset Registration &amp; Management :</b><br>
</div><ul><li>
Perform registration and data entry of FM assets into asset management systems.
<br>
</li><li>Ensure accuracy and completeness of asset data, including tagging, categorization, and lifecycle tracking.<br>
</li></ul><div><b>
Project Handover Coordination :</b><br>
</div><ul><li>
Liaise with the Projects Team to facilitate smooth handover of completed projects to FM operations.
<br>
</li><li>Review and verify documentation, asset lists, and operational readiness during handover<br>
</li></ul><div><b>
Stakeholder Engagement :</b><br>
</div><ul><li>
Coordinate with contractors, clients, end-users, and service requesters to ensure timely execution of FM tasks.
<br>
</li><li>Act as a point of contact for technical queries related to FM services and site operations.<br>
</li></ul><div><b>
Documentation &amp; Reporting :</b><br>
</div><ul><li>
Prepare and maintain detailed reports, schedules, and presentations using MS Word, Excel, and PowerPoint.<br>
</li><li>
Support proposal preparation and service planning documentation.<br>
</li></ul><div><b>
Compliance &amp; Standards:</b><br>
</div><ul><li>
Ensure all FM activities comply with relevant codes, standards, and HSE regulations.
<br>
</li><li>Stay updated on local authority requirements and integrate them into planning and execution.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Educational and Technical Qualifications:</b></div><br>
<div></div><ul><li>
Bachelor&rsquo;s degree in Business Administration or related field.<br>
</li><li>
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)<b>.</b><br>
</li></ul><div><b>
Language Skills:</b></div><div></div><div><br>
Written and Spoken Arabic and English.</div><div></div><div><b><br>
Years of Experience:</b></div><div></div><div><br>
5 years of experience in relevant experience in the field.</div><div></div><div><b><br>
Technical Competencies required for the role :</b></div><br>
<div></div><ul><li>
Integrated platforms, ATLP, SENYAR, MAXIMO and FM planning.
<br>
</li><li>Proficiency in MS Office and administrative tools<br>
</li><li>
Internal communication and coordination
<br>
</li><li>Compliance with office policies and procedure<b>s</b></li></ul><h3 class="jobSectionHeader"><b><br>
Benefits</b></h3><div><b>
Nature of Experience :</b></div><br>
<ul><li>
UAE experience is required, with a preference for candidates familiar with Abu Dhabi.Prior experience working with Abu Dhabi Government Entities is highly desirable.</li><br>
<li>
Strong understanding of applicable legislation, regulations, policies, and procedures related to utilities facilities and asset operations management, including permit-to-work systems, helpdesk operations, and unified/integrated FM platforms.</li><br>
<li>
Well-versed in facilities management services, permit processes, and proposal preparation.</li><li><br>
Proficient in MS Word, Excel, and PowerPoint, with strong documentation and presentation skills.</li><li><br>
Solid understanding of project development codes and standards, HSE regulations, and facilities management best practices.</li></ul><div></div><div><b><br>
KEY INTERACTIONS :</b><br>
</div><ul><li>
Coordinate with Facilities Management, Urban Planning, and Business Development teams to manage permits, FM services, and site activity planning, ensuring timely resolution of any operational conflicts.
<br>
</li><li>Act as the technical liaison for all matters related to AMCs and contractors, including permits, site operations, and service delivery.
<br>
</li><li>Collaborate effectively with contractors, clients, end-users, and service requesters to ensure smooth execution of services in accordance with established standards and timelines.<br>
</li><li>
Carry out asset registration and data entry into asset management systems, ensuring accuracy, completeness, and compliance with operational and reporting requirements.</li></ul></div></div></div><p></p>

Executive - FM Integrated Services

Homehub Technical Services

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Homehub Technical Services, based in Dubai, provides a wide range of maintenance and technical solutions for residential and commercial spaces. From electrical and plumbing services to AC maintenance, painting, and general repairs, we deliver professional and tailored services. With a skilled team and a customer-focused approach, we prioritize quality and reliability. Our mission is to keep your property in excellent condition, ensuring your comfort and peace of mind.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time, on-site role for a Facilities Coordinator based in Dubai. The Facilities Coordinator will oversee and manage daily operations related to facility maintenance and repairs, liaise with clients to address service requests, and ensure timely and efficient task completion. Responsibilities include handling and converting client's inquiries, coordinating with operations team, monitoring service quality, and ensuring safety standards are upheld at all times.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Knowledge and experience in Facilities Operations and Facility Management (FM).
  </li>
  <li>
   Strong Communication skills and ability to deliver excellent Customer Service.
  </li>
  <li>
   Previous Experience in customer service and relations preferably in facility-related tasks.
  </li>
  <li>
   Highly organized with the ability to multitask and manage schedules effectively.
  </li>
  <li>
   Problem-solving skills to address maintenance and operational challenges promptly.
  </li>
  <li>
   Proficiency in basic computer applications and facility management systems is an advantage.
  </li>
  <li>
   Bachelor&rsquo;s degree in a related field or equivalent experience preferred.
  </li>
 </ul>
</div>


Confidential

<div>
 <p>
  HR COORDINATOR( Accommodation In charge)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Responsibilities
   </u>
  </strong>
 </p>
 <p>
  <strong>
   1. Camp Operations &amp; Administration
  </strong>
 </p>
 <ul>
  <li>
   Take full responsibility for day-to-day camp operations covering accommodation, hygiene, utilities, food services, transport, and security.
  </li>
  <li>
   Ensure camp capacity planning aligns with manpower deployment and project requirements.
  </li>
  <li>
   Monitor housekeeping standards, pest control, waste management, and general camp discipline.
  </li>
  <li>
   Coordinate with Dubai Municipality&rsquo;s Health and Safety Department for labor camp inspections.
  </li>
  <li>
   Handle and resolve daily labor complaints including A/C issues, emergency leave, salary matters, uniform/shoes, and medical emergencies.
  </li>
 </ul>
 <p>
  <strong>
   2. Labor Accommodation &amp; Welfare
  </strong>
 </p>
 <ul>
  <li>
   Ensure camp facilities comply with UAE Labor Law, Municipality, Civil Defense, and MOHRE standards.
  </li>
  <li>
   Address labor grievances related to accommodation, food quality, water, sanitation, and transport.
  </li>
  <li>
   Conduct regular camp inspections and close non-compliance issues immediately.
  </li>
 </ul>
 <p>
  <strong>
   3. Camp Staff &amp; Contractor Supervision
  </strong>
 </p>
 <ul>
  <li>
   Supervise camp supervisors, cleaners, cooks, security, drivers, and third-party service providers.
  </li>
  <li>
   Monitor vendor performance for maintenance services.
  </li>
  <li>
   Control camp-related expenses and report cost deviations to management.
  </li>
  <li>
   Coordinating with the FM team regarding FM issues for all sites and staff's accommodation.
  </li>
 </ul>
 <p>
  <strong>
   4. Mobilization &amp; Demobilization Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with HR for labor mobilization, onboarding, room allocation, and camp induction.
  </li>
  <li>
   Manage demobilization and exit clearance from the camp for resigned or terminated staff.
  </li>
 </ul>
 <p>
  <strong>
   5. Records, Reporting &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Maintain updated records of camp occupancy, room allocation, assets, complaints, and incidents.
  </li>
  <li>
   Prepare and submit daily/weekly/monthly camp reports to management.
  </li>
  <li>
   Support inspections by MOHRE, Municipality, Civil Defense, and client auditors.
  </li>
 </ul>
 <p>
  <strong>
   6. Health, Safety &amp; Discipline
  </strong>
 </p>
 <ul>
  <li>
   Enforce camp safety rules, fire safety procedures, and emergency response plans.
  </li>
  <li>
   Coordinate fire drills and HSE awareness sessions within the camp.
  </li>
  <li>
   Handle disciplinary issues in coordination with HR and site management.
  </li>
 </ul>
 <p>
  <strong>
   7. Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Act as the single point of contact between camp residents, site teams, HR, PRO, and management.
  </li>
  <li>
   Ensure smooth communication of company policies, camp rules, and notices to labor.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5 years of experience in a similar role.
  </li>
  <li>
   Strong understanding of HR operations and camp management.
  </li>
  <li>
   Good communication skills in English and Hindi.
  </li>
  <li>
   Proficient in MS Excel and HRMS tools.
  </li>
 </ul>
 <p>
 </p>
</div>


HR coordinator ( Camp Manager -Accommodation Incharge)

Facilities Management Company

<p><b>Job Title: Procurement &amp; Logistics Coordinator</b></p><p><b>Salary:</b> AED 4,500/-<br/><b>Location:</b> UAE</p><p><b>Job Summary:</b></p><p>The Procurement &amp; Logistics Coordinator is responsible for sourcing materials, obtaining quotations, managing vendor relations, and ensuring timely delivery of goods and services. The role supports the full procurement cycle, handles logistics operations, and coordinates with internal departments to maintain smooth workflow.</p><p><b>Key Responsibilities:Procurement:</b></p><ul><li>Source and procure materials, equipment, and services as required by the company.</li><li>Obtain and evaluate quotations to ensure competitive pricing.</li><li>Prepare and process purchase orders (POs) for approval.</li><li>Maintain a database of suppliers, pricing, and contracts.</li><li>Negotiate prices, delivery schedules, and payment terms.</li><li>Monitor stock levels and coordinate replenishment with the store/warehouse team.</li></ul><p><b>Logistics:</b></p><ul><li>Coordinate the movement of materials between suppliers, warehouse, and project/office locations.</li><li>Track and monitor all incoming shipments to ensure timely delivery.</li><li>Arrange transportation for materials and goods when required.</li><li>Ensure proper documentation for deliveries, returns, and transfers.</li><li>Resolve logistics-related issues such as delays or discrepancies.</li></ul><p><b>Documentation &amp; Reporting:</b></p><ul><li>Maintain accurate records of POs, delivery notes, GRNs, and invoices.</li><li>Prepare regular procurement and logistics reports for management.</li><li>Monitor supplier performance and maintain evaluation records.</li><li>Ensure proper documentation standards for audits and internal review.</li></ul><p><b>Internal Coordination:</b></p><ul><li>Coordinate with operations, maintenance, and project teams for material requirements.</li><li>Liaise with the finance department for invoice processing and payment follow-ups.</li><li>Support urgent or emergency procurement requests when required.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Supply Chain, Business Administration, or related field.</li><li><b>Minimum 2&ndash;3 years of experience in procurement and logistics.</b></li><li>Strong negotiation and communication skills.</li><li>Proficient in MS Office and ERP systems.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Good organizational and time-management abilities.</li></ul><p><b>Additional Requirements:</b></p><ul><li>UAE driving license (preferred).</li><li>Good knowledge of local suppliers and FM industry procurement standards.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,500.00 per month</p>

Procurement & Logistics Coordinator

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