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office manager

front office coordinator

AECOM

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book. AECOM is currently seeking a professional oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity. Front Desk Operations <ul> <li>Serves as the first point of contact for greeting visitors and callers to the department.</li> <li>Works under general supervision, exercising some judgment in directing and assisting guests.</li> <li>Manages the reception area, ensuring a tidy and organized space.</li> <li>Ensures a welcoming experience for clients and visitors.</li> </ul> Communication <ul> <li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li> <li>Responds to inquiries and provides information about the company to visitors and callers.</li> </ul> Administrative Support <ul> <li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li> <li>Sends and sorts faxes, maintains conference room schedules and appearance.</li> <li>Assists with the preparation for special meetings and events.</li> </ul> Office Coordination <ul> <li>Places service calls for building management, ensuring a well maintained office environment.</li> <li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li> <li>Performs tasks such as typing, mailing, and maintaining office supplies.</li> </ul> Qualifications Minimum Requirements <ul> <li>Minimum of 2 years of experience desired.</li> <li>High school diploma or equivalent.</li> <li>Proven experience in a similar customer facing role.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficient in Microsoft Office Suite.</li> <li>Displays good interpersonal, verbal, and written communication skills.</li> <li>Demonstrates organizational skills to manage various administrative responsibilities.</li> <li>Ability to multitask and prioritize tasks effectively.</li> </ul> As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role. Business Information ReqID: J Business Line: Geography OH Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On Site Equal Opportunity Statement As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Front Office Coordinator - إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.
AECOM are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding 
communication skills, we invite you to apply for this exciting opportunity.<div> 

Front Desk Operations: 
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
Communication: 
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
Administrative Support: 
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
Office Coordination: 
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div> 
Qualifications<div> 
Minimum Requirements 
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</li></ul>
considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Rotana Hotels & Resorts

<div>
 
 Job Description
 
 
 
 We are currently seeking for passionate and dynamic guest focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.
 
 
 As a Guest Experience Coordinator you are responsible to facilitate the guest&rsquo;s arrival and departure by streamlining the operation and communication within the Front Office and other departments, ensuring every guest stay will become a memorable experience whereby your role will include key responsibilities such as-
 
 
 <ul>
 <li>
 Maintain effective communication with all related departments to ensure a smooth service delivery
 </li>
 <li>
 Deal promptly, efficiently and pleasantly with any queries and resolve guest complaints that may arise
 </li>
 <li>
 Maintain good working relationship with all Front Office colleagues with particular emphasis on Guest Services and Front Desk
 </li>
 <li>
 Ensure that the guest receive the accommodation he / she is expecting
 </li>
 <li>
 Coordinate with all Managers and Supervisors of Front Office to ensure that daily Front Office operations run smoothly
 </li>
 <li>
 Coordinate with all other operational departments to ensure all requirements are communicated effectively and efficiently
 </li>
 <li>
 Attend to all guest inquires, that are directed to them, in a professional and helpful manner
 </li>
 <li>
 Ensure all arriving guests rooms are either assigned prior to arrival or are sufficiently available for the Front Desk to allocate upon arrival
 </li>
 <li>
 Maintain an up to date knowledge of all groups in terms of arrival, stay and departure requirements and communicate this with the department
 </li>
 <li>
 Ensure all guest billing is prepared prior to departure to avoid any delays or discrepancies
 </li>
 <li>
 Ensure that rooms control and room revenue controls are in place
 </li>
 <li>
 Ensure all accounting auditing practices are in line with company practices and governmental requirements, check audits and registration cards before sending them to accounts
 </li>
 <li>
 Assist the Guest Service team in the lobby when required
 </li>
 <li>
 Know all the emergency procedures and general crisis situation management, including fire and emergency procedures, procedures of handling of Fire Panel, ensuring guest and colleagues safety is followed by all team members
 </li>
 <li>
 Operate in a safe and environmentally friendly way to protect guests&rsquo; and colleagues&rsquo; health and safety, as well as protect and conserve the environment
 </li>
 <li>
 Comply with the hotel environmental, health and safety policies and procedures
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Education, Qualifications &amp; Experiences
 
 
 
 You should ideally have a degree in the hospitality field with previous experiences in the Front Office Department within a hotel. You must also have fluency in both written and spoken English and an immaculate personal presentation along with the ability to solve problems effectively. Computer literate and knowledge of Opera will be highly regarded.
 
 
 
 Knowledge &amp; Competencies
 
 
 
 The ideal candidate will be well versed in Guest Relations and Executive Club operations with excellent presentation and communication skills as well as a high aptitude for customer care. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You should work well under pressure in a fast paced environment and be a great team player, who thrives in working with a multi-cultural team and guests alike, while possessing following additional competencies-
 
 
 Understanding Hotel Operations
 
 
 Effective Communication
 
 
 Planning for Business
 
 
 Supervising People
 
 
 Understanding Differences
 
 
 Supervising Operations
 
 
 Teamwork
 
 
 Adaptability
 
 
 Customer Focus
 
 
 Drive for Results
</div>

Guest Experience Coordinator

The Russian school of Abu Dhabi

A Receptionist is the first point of contact who handles visitor inquiries, manages front-desk administrative tasks, and serves as a communication hub for students, staff, and parents. Their duties include greeting visitors, answering phones, scheduling appointments, managing mail and deliveries, maintaining records, and ensuring the reception area is tidy and organized. They also assist with clerical duties and provide essential information about the RLC programs and policies, collecting the payments, maintaining the files of students, contract and so forth.Under the guidance of the Russian Language Centre Coordinator/ Working days from Monday to Saturday:Key Responsibilities:1. Meet and greet parents, students, and visitors, ensuring a welcoming and professional first impression of the RLC.2. Handle enquiries via phone, email, and in person, providing accurate information about programs, admissions, and activities.3. Process payments and maintain accurate financial and administrative records in coordination with the RLC Administrator.4. Manage admissions documentation &mdash; collect, file, and ensure proper completion and signing of application forms and contracts.5. Follow up with prospective students and parents, providing timely updates and support throughout the admissions process.6. Coordinate communication &mdash; send reminders, announcements, and standard messages to students and parents.7. Monitor attendance and visitor flow, working closely with security to ensure safety and compliance with school protocols.8. Maintain databases and records, updating student and parent contact details and admissions statistics.9. Provide administrative support &mdash; printing, copying, preparing certificates, and assisting with daily RLC operations.10. Ensure confidentiality and effective collaboration with the Principal of the RSAD and Administration of the RLC on all matters related to reception and admissions.Essential:1. University degree (duly notarized and attested);2. Relevant experience; Experience working in a school will be an advantage;3. Proficiency in Russian and English languages;The Receptionist is expected to:<ul><li>Work independently without the need for continuous supervision;</li><li>Perform tasks with care and precision</li><li>Present school in a professional manner</li><li>Have excellent IT skills to operate Microsoft Office programs</li></ul>The Candidate should be:<ul><li>Approachable;</li><li>Committed;</li><li>Able to motivate self and others / Enthusiastic;</li><li>Calm under pressure;</li><li>Initiative;</li><li>Well-organized;</li><li>Attentive to details.</li></ul>Job Type: Full-time

Receptionist/ Russian speaker

Digicraft Interiors LLC

Job Title:Project Coordinator &ndash; Interior Fit-Out &amp; ConstructionDepartment:OperationLocation:Abu DhabiJob Purpose:We are looking for a Project Coordinator with a minimum of 1 year UAE experience in the interior fit-out, decor, or construction field.Qualifications &amp; Experience:<ul><li>Education: Bachelor&rsquo;s degree in Civil Engineering (mandatory)</li><li>Experience: Minimum 3 year UAE experience in fit-out / d&eacute;cor / construction</li><li>Language Skills: Fluency and good command of English (spoken and written).</li><li>Ability to communicate with suppliers, contractors, and clients</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Experience with CRM systems or call management software preferred.</li><li>Strong project coordination and site supervision skills</li><li>Familiar with project documentation &amp; procurement process</li></ul>Working Conditions:<ul><li>Working Hours: 9:00 AM to 6:00 PM (1-hour lunch break).</li><li>Work Days: Monday to Saturday (Sunday off).</li><li>Location: Office-based position.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Project Coordinator – Interior Fit-Out & Construction

Your Key Property Management LLC

Admin Coordinator ( Female ) &ndash; Real Estate BrokerageLocation: Abu Dhabi Salary: AED 2,000 &ndash; 3,000 per month Job Type: Full-timeAbout the Role:We are looking for a proactive and organized Admin Coordinator to join our real estate brokerage team. The ideal candidate will handle administrative tasks, assist agents, and ensure smooth day-to-day office operations.Responsibilities:<ul><li>Coordinate office administrative activities and maintain documentation.</li><li>Support the sales and leasing teams with listings, contracts, and reports.</li><li>Manage incoming calls, emails, and client inquiries professionally.</li><li>Prepare tenancy contracts, addendums, and other real estate documents.</li><li>Maintain accurate property and client records in CRM systems.</li><li>Coordinate appointments, property viewings, and internal schedules.</li><li>Liaise with developers, landlords, and clients for paperwork follow-ups.</li></ul>Requirements:<ul><li>Previous experience in real estate administration or coordination (preferred).</li><li>Strong communication and multitasking skills.</li><li>Proficient in MS Office and CRM software.</li><li>Organized, reliable, and detail-oriented.</li><li>Ability to work in a fast-paced environment with multiple agents.</li><li>Immediate joiners will be given preference.</li></ul>Benefits:<ul><li>Attractive salary (AED 2,000 &ndash; 3,000).</li><li>Professional working environment.</li><li>Growth opportunities within the company.</li></ul>CV to abdulshakoormemon33383@gmail.comOr +971544517999Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin Coordinator

Brilliant Investment

Title: Stakeholder Coordinator &mdash; Construction Company: Vanguard Vantage General Contracting &ndash; L.L.C. Location: Abu Dhabi, UAE (office + site) Reports to: Project Manager / General Manager Work type: Full&#8209;timeJob DescriptionThe Stakeholder Coordinator will oversee all the communication, approvals, and coordination with clients, consultants, subcontractors, and government authorities to keep projects on track. You&rsquo;ll run approvals (NOCs/permits), minutes and actions, and de&#8209;risk issues before they hit time and cost.Key Responsibilities<ul><li>Act as single point of contact for all project stakeholders (client/consultant, main &amp; sub&#8209;contractors, and authorities such as ADM, ADCD, ADDC/DoE, DMT, SWS, master developers, utilities).</li><li>Plan, submit, and track NOCs/permits/inspections; maintain an approvals schedule and escalate blockers early.</li><li>Coordinate progress and technical meetings; issue MoMs within 24&ndash;48 hours and drive action closure.</li><li>Maintain an up&#8209;to&#8209;date stakeholder matrix (contacts, roles, communication protocols).</li><li>Log and track RFIs, site instructions, variations; align technical/contractual communications with the PM/QS.</li><li>Monitor risks related to interfaces, public complaints, and access; mitigate before schedule impact.</li><li>Keep disciplined document control in the PMIS/ERP (correspondence, registers, trackers).</li><li>Support PM in monthly progress reporting and handover dossiers to client/authorities.</li><li>Champion HSE/Quality coordination for authority and third&#8209;party inspections.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, Construction Management (or related).</li><li>Min 3+ years&rsquo; proven experience coordinating with key stakeholders, particularly UAE government authorities, municipalities, and regulatory agencies for permits, inspections, and project approvals.</li><li>Working knowledge of UAE authority procedures for permits/NOCs/inspections.</li><li>Excellent written and spoken English &amp; Arabic. (Must)</li><li>Strong organization and follow&#8209;up; calm under pressure; confident with senior stakeholders.</li><li>Proficient with MS Office and project/records tools (e.g., PMIS/ERP, trackers, SharePoint). UAE driver&rsquo;s license preferred.</li><li>Max Age 35</li></ul>Advantageous Skills<ul><li>Exposure to design coordination and reading shop/as&#8209;built drawings.</li><li>Familiarity with Primavera P6 basics (for interfaces with planning).</li><li>Experience with CDEs/PMIS (e.g. Aconex / BIM 360/ Procore/ Onsite / Odoo).</li><li>Community liaison/public interfaces on urban projects.</li></ul>How to ApplyPlease email your CV and a brief cover note to careers@brilliantsgrp.com with the subject line:&ldquo;Stakeholder Coordinator &mdash; [Your Name]&rdquo;.Only shortlisted candidates will be contacted. Confidentiality is assured.Job Type: Full-timePay: AED10,000.00 per monthExperience:<ul><li>Stakeholder Coordinator: 3 years (Required)</li></ul>

Stakeholder Coordinator — Construction

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