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hr admin assistant

Desert Dry Waterproofing

We are looking for a motivated and detail-oriented HR Admin to join our team in Abu dhabi. This is an entry-level position ideal for freshers or candidates with up to one year of HR or administrative experience.Key Responsibilities<ul><li>Assist with day-to-day HR operations and administrative tasks.</li><li>Maintain employee records and ensure documentation is up to dateSupport recruitment processes (e.g., scheduling interviews, preparing documents).</li><li>Help with onboarding and offboarding processes</li><li>Respond to basic employee queries regarding HR policies.</li><li>Prepare HR-related reports as required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Strong communication and organizational skills</li><li>Basic knowledge of HR functions is a plus</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Currently based in Dubai or willing to relocate</li></ul>Job Type: Full-timePay: AED2,000.00 per month

HR & Admin Assistant

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Advisors Properties L.L.C

Job Description: We are seeking a highly organized and detail-oriented HR Assistant to join our team.The ideal candidate will provide administrative support to the HR Manager and assist in various HR functions. Responsibilities include maintaining employee records, processing paperwork, coordinating HR projects, scheduling interviews, and assisting with recruitment activities. The HR Assistant will also be responsible for handling inquiries from employees and external partners, ensuring compliance with HR policies and procedures, and contributing to a positive and productive work environment. Strong communication skills, proficiency in HR software, and the ability to handle sensitive information with discretion are essential for this role.Key Responsibilities:<ul><li>Assist with the day-to-day operations of the HR department.</li><li>Maintain and update employee records, including personal information, attendance, and leave records.</li><li>Process paperwork related to new hires, terminations, promotions, and transfers.</li><li>Supervise recruitment activities, including posting job openings, screening resumes, and scheduling interviews.</li><li>Assist in conducting orientation sessions and preparing onboarding materials for new employees.</li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits.</li><li>Assist in organizing HR events, training sessions, and employee engagement activities.</li><li>Support HR projects and initiatives, such as performance management, employee relations, and diversity and inclusion programs.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Maintain confidentiality of employee information and sensitive HR documents.</li><li>Perform other administrative tasks and duties as assigned by the HR Manager.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience as an HR Assistant or in a similar administrative role.</li><li>Knowledge of HR functions, policies, and procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong personality is a MUST</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

HR Assistant (Arabic Speaker)

MAP Vision General Contracting L L C

Job Title: Admin Officer (Office Based) Location: UAE Salary: AED 3,500 &ndash; 4,000 (based on experience) Availability: Immediate JoiningJob Responsibilities:<ul><li>Oversee day-to-day administrative and operational activities to ensure smooth office and site operations.</li><li>Manage vendor coordination, procurement, and service agreements efficiently.</li><li>Handle fleet management including vehicle allocation, maintenance schedules, and documentation.</li><li>Maintain and organize administrative records, contracts, and office supplies.</li><li>Support HR and site teams with logistics, employee coordination, and mobilization requirements.</li><li>Ensure compliance with company policies and assist in implementing administrative procedures.</li><li>Coordinate with internal departments and external suppliers to meet operational needs.</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in a similar administrative or operations role.</li><li>Strong organizational and multitasking abilities.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office applications (Word, Excel, Outlook).</li><li>Ability to work independently and handle multiple priorities.</li><li>Valid UAE Driving License will be an added advantage</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Visa Status?</li><li>Expected Salary?</li><li>Expected Joining Date?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin Officer: 3 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Abu Dhabi) (Preferred)</li></ul>Work Location: Remote

Hiring - Admin Officer

Terracotta medical services

Responsibilities:Contract Administration: Draft, review, and manage employment contracts, amendments, and other HR-related agreements. Compliance Monitoring: Ensure all contracts comply with relevant labor laws and company policies.Client Relationship Management:<ul><li>Serve as the primary point of contact for client HR inquiries and escalations.</li><li>Build and maintain strong relationships with clients to understand their HR needs and provide effective solutions.</li><li>Collaborate with internal teams to ensure that client expectations are met and exceeded.</li></ul>Employee Relations:<ul><li>Handle employee relations matters such as performance management, disciplinary actions, and conflict resolution.</li><li>Conduct investigations into HR-related issues and recommend appropriate courses of action.</li><li>Provide guidance and support to managers and employees on HR policies and procedures.</li></ul>Compliance and Legal Support:<ul><li>Stay up-to-date on relevant employment laws and regulations to ensure compliance.</li><li>Assist clients in navigating complex HR compliance issues, including wage and hour laws, employment contracts, and benefits administration.</li><li>Work closely with legal counsel to address any legal concerns related to HR matters.</li></ul>HR Administration:<ul><li>Oversee the administration of HR processes such as payroll, benefits enrollment, and onboarding/offboarding.</li><li>Ensure accurate and timely data entry into HRIS systems and maintain employee records.</li><li>Develop and implement HR policies and procedures tailored to the needs of our EOR business.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources Management or a related field.</li><li>3+ years of experience in HR roles, with a focus on employee relations and HR administration.</li><li>Strong knowledge of UAE employment laws and regulations.</li><li>Excellent communication and interpersonal skills.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li></ul>Languages Known - Arabic Native | EnglishJob Type: Full-timePay: AED5,000.00 per monthApplication Question(s):<ul><li>Salary for the role is AED 5000 . Please apply if you agree with the offer</li><li>Do you have any notice period ?</li></ul>Experience:<ul><li>Admin / HR: 2 years (Required)</li></ul>Language:<ul><li>Arabic Native (Required)</li></ul>

Admin Assistant (Arabic)

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Center Manager for Public Health Research Center reporting to the Center Director for Public Health Research Center. 
The Public Health Research Center Manager will play a critical role in ensuring the smooth operation of administrative processes to support the center&rsquo;s Director, Associate Director, research team, and admin staff members. This position will primarily report to the PHRC Director, but will closely work in collaboration with the Associate Director, and on occasions, the Assistant Director. This position requires strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks in a fast-paced collaborative environment, a proactive approach to problem-solving, and a commitment to excellence in administrative management and communications. 
Key Responsibilities: 
Administrative Overview<ul><li>
Assist Senior Leadership (Director and Associate Director) in day-to-day operations of the center</li><li>
Lead and oversee administrative work, ensuring efficient execution of tasks and adherence to established protocols</li><li>
Develop and implement administrative procedures to support the needs of the team (PI, Co-PIs, Researchers, admin staff, etc.), streamlining operations and enhancing efficiency</li><li>
Implement admin data collection, and maintain new archiving system for efficient and timely production of various reports</li><li>
Manage personal and shared calendars</li><li>
Maintain a well-organized and productive work environment</li></ul>
 Finance / Grants and Funding Administration
<ul><li>Coordinate grant-related administrative tasks, such as budget management and reporting requirements. Where applicable, assist with the preparation and submission of grant proposals and funding applications</li><li>
In collaboration with Procurement, manage and negotiate collaborators agreement contracts</li><li>
Oversee purchasing needs (administrative and clinical), expenses reimbursement for the center&rsquo;s personnel</li><li>
Process honoraria and other budget and expenses for the center</li><li>
Review expenses and invoices for accuracy, investigate discrepancies, and report results to the Director and Associate Director</li><li>
Assigned as Associate Director&rsquo;s delegate in Concur; assigned as ePro requester for the center (coordinate with the other PHRC ePro requesters)</li></ul>
 Event and Meeting Coordination / Logistics<ul><li>
Serve as center lead to maintain working relationships with various NYUAD departments (Research Institute and other research centers, Finance, Post Award Administration, Human Resources, Public Safety, Logistics, Research Institute, etc.)</li><li>
Plan and coordinate senior management and team meetings, seminars, workshops, advisory board meetings, UAEHFS steering committee meetings, conferences, and other events</li><li>
Manage logistics, invitations, travel and agendas to ensure successful and productive gatherings</li></ul>
 Human Resources<ul><li>
Assist PHRC Senior Management Team with various HR functions, including recruitment, onboarding/offboarding, and performance management, ensuring compliance with university policies and procedures</li><li>
Assigned as Director&rsquo;s delegate in Workday</li></ul>
 Communications and Collaborations<ul><li>
Serve as a central point of contact for internal and external communications</li><li>
Facilitate collaboration between research team members, administrative staff, and external stakeholders to promote synergy and knowledge exchange</li></ul>
 Mentorship<ul><li>
Provide guidance and train team member(s) for efficient use of tools and systems (Concur, ePro, UDW+, etc.)</li></ul>
 Project Coordination<ul><li>
Support the center&rsquo;s projects by coordinating administrative aspects, including project timelines, team communications, and resource allocation</li><li>
Liaise with researchers and external collaborators to facilitate project progress</li></ul>
Qualifications:

Required Education:<ul><li>
Bachelor&rsquo;s degree in in a relevant field such as research administration, public health, or a related scientific discipline</li></ul>
 Preferred Education:<ul><li>
Master&rsquo;s degree in public health or related discipline</li></ul>
 Required Experience:<ul><li>
5+ years of experience in related field with proven record of working within and coordinating administration services in a scientific or environment</li><li>
Exceptional leadership, communication, organizational, and problem-solving abilities, along with the capacity to effectively handle multiple priorities. Demonstrated determination and skill in collaborating with a diverse range of stakeholders, including researchers, institutions, and funding bodies</li></ul>
 Preferred Experience:<ul><li>
Leadership and management qualification</li><li>
Arabic language would be a plus</li><li>
Proficiency in using software tools affectively</li></ul>
Additional Information:

About NYUAD 
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div>

Center Manager – Public Health Research Center (Fixed – Term for 2 years)

Spring Field Real Estate

Job Title: Real Estate Administrative AssistantOverviewThe Real Estate Administrative Assistant provides comprehensive administrative and operational support to real estate agents, brokers, and property managers. This role ensures smooth day-to-day operations, client satisfaction, and efficient handling of property transactions and marketing activities.Key Responsibilities1. Administrative Support<ul><li>Manage phone calls, emails, calendars, and appointments for real estate agents or brokers.</li><li>Prepare, proofread, and process real estate documents such as contracts, leases, and closing statements.</li><li>Maintain organized electronic and paper filing systems for listings, clients, and transactions.</li><li>Coordinate meetings, open houses, inspections, and closings.</li></ul>2. Transaction Coordination<ul><li>Assist in preparing and submitting all required documents for listings and sales.</li><li>Track transaction timelines to ensure deadlines are met (e.g., escrow, inspections, financing).</li><li>Liaise between clients, agents, attorneys, lenders, and escrow companies.</li></ul>3. Marketing Support<ul><li>Create and manage property listings on MLS, company websites, and social media platforms.</li><li>Prepare marketing materials, brochures, flyers, and online advertisements.</li><li>Schedule and coordinate property photography, signage, and virtual tours.</li></ul>4. Office Management<ul><li>Maintain office supplies, manage budgets, and coordinate with vendors.</li><li>Oversee compliance with local real estate laws and company policies.</li><li>Support recruitment and onboarding of new agents when necessary.</li></ul>5. Client Relations<ul><li>Greet clients, respond to inquiries, and provide updates throughout the buying/selling process.</li><li>Maintain CRM systems to track leads, clients, and follow-ups.</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent (Associate or Bachelor&rsquo;s degree preferred).</li><li>Experience: 1&ndash;3 years of administrative experience, ideally in real estate or property management.</li></ul>Skills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and customer service skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and CRM software</li><li>Familiarity with MLS systems and real estate transaction platforms</li></ul>Personal Attributes<ul><li>Detail-oriented and proactive.</li><li>Reliable, professional, and trustworthy.</li><li>Ability to work independently and in a team environment.</li><li>Comfortable handling confidential and sensitive information.</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li><li>Admin Assistant: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Office Administrator - Real Estate

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