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admin assistance - building maintenance / facility management Jobs in Abu Dhabi Jobs In Authentic Lebanese Cuisine Jobs In Abu Dhabi Jobs In Authentic Lebanese Cuisine Jobs In Abu Dhabi

admin assistance - building maintenance / facility management

hr admin pro

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

K F Group

Kids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.The Opportunity:We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Abu Dhabi.Roles and Responsibilities include:&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.&middot; Assist Nursery managers on arranging tours.&middot; To process applications and maintain waiting lists.&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)&middot; Maintaining ADEK daily check list&middot; Updating nursery bubbles &amp; gate attendance sheets weekly&middot; Scan and fill excel forms for Cash Advance and reimbursements.&middot; Monthly maintenance quotations.&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.Qualification:&middot; Must have a University Degree, Preferably Bachelors in business administration.Experience:&middot; Must have at least 3 years relevant experience in a similar setting.&middot; Excellent communication skills.&middot; Ability to effectively communicate information and ideas both written and verbally.&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.What we offer:&middot; Excellent remuneration package.&middot; Annual Air-Ticket and paid vacations.&middot; Medical insurance for self as per company policy.&middot; Working within a team of highly driven and supportive colleagues.&middot; Training will be provided in line with KFG Requirements.&middot; Discounted Nursery fees and more as per company policy.&middot; A fantastic work environment with plenty of support, mentoring and direction.If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.comJob Type: Full-time

Senior Admin Manager

Confidential

<div>
 
 We are looking for a proactive and detail-oriented Human Human Resources and Business Administration Specialist to support our business units with HR operations, administrative processes, and general business coordination. This role is key to ensuring smooth operations across HR, administration, and departmental functions, while maintaining compliance with company policies and UAE labor regulations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 HR Operations Administration
 
 
 <ul>
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 Support HR Business Partner and corporate HR team with daily HR operations.
 </li>
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 Ensure accurate and timely payroll submission and WPS compliance.
 </li>
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 Manage end-to-end onboarding of new employees, including joining formalities, system access, documentation, and induction coordination.
 </li>
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 Support probation reviews, confirmations, transfers, offboarding, and employee lifecycle activities.
 </li>
 <li>
 Liaise with HR Shared Services for routine HR transactions and employee requests.
 </li>
 </ul>
 
 
 
 
 
 Employee Records &amp; Database Management
 
 
 <ul>
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 Maintain and update employee personnel files, payroll records, and HR databases.
 </li>
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 Ensure all employee records are complete, accurate, and easily accessible.
 </li>
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 Support development and maintenance of HRIMS and other reporting tools.
 </li>
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 Prepare monthly HR activity reports and track employee lifecycle metrics.
 </li>
 </ul>
 
 
 
 
 
 Government Relations &amp; Compliance
 
 
 <ul>
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 Coordinate with PRO teams for visas, Emirates IDs, medicals, security passes, and regulatory requirements.
 </li>
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 Ensure timely renewal of trade licenses, permits, insurances, and other statutory obligations.
 </li>
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 Monitor compliance with HSE and other regulatory requirements for operational staff.
 </li>
 </ul>
 
 
 
 
 
 Training Administration
 
 
 <ul>
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 Assist with training requisitions, course bookings, and coordination with providers.
 </li>
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 Collate business unit training needs and maintain training records.
 </li>
 </ul>
 
 
 
 
 
 Operations &amp; Business Administration
 
 
 <ul>
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 Oversee contracts, NDAs, service orders, and payment requests; ensure proper cost allocation.
 </li>
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 Review and approve timesheets, monitor overtime, and report discrepancies.
 </li>
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 Manage office administration including facilities, rentals, housekeeping, and insurance.
 </li>
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 Coordinate with multiple departments (Operations, Finance, Sales, Administration) to ensure smooth workflows.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Coordination
 
 
 <ul>
 <li>
 Prepare monthly HR and operational reports.
 </li>
 <li>
 Track staff attendance, daily activities, and departmental metrics.
 </li>
 <li>
 Support management in implementing company policies and process improvements.
 </li>
 </ul>
 
 
 
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Provide support in disciplinary investigations, communication meetings, and special projects.
 </li>
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 Undertake additional administrative or operational tasks as required to support business units.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Excellent organizational, planning, and multitasking abilities.
 </li>
 <li>
 Knowledge of UAE labor law, PRO procedures, and HR operations.
 </li>
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 Proficiency in MS Office and HRIS.
 </li>
 <li>
 Ability to work independently, prioritize tasks, and coordinate across teams.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 <li>
 Minimum 4-5 years of relevant experience in HR operations, administration, or business support.
 </li>
 <li>
 Hands-on experience with UAE payroll, WPS, PRO procedures, and full-cycle onboarding preferred.
 </li>
 <li>
 Exposure to cross-functional business operations and reporting is an advantage.
 </li>
 </ul>
</div>

HR and Business Administration Specialist

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant

DNIEPER GROUP OF COMPANIES

Company: Dnieper Middle East Location: Abu Dhabi Job Type: Full-Time Industry: Administration / Finance / OperationsAbout UsDnieper Middle East is a dynamic and growing company focused on delivering excellence in operations, finance, and administrative services. We&rsquo;re seeking a motivated and detail-oriented Admin &amp; Finance Officer to support our team and contribute to our continued success.Job SummaryThe Admin &amp; Finance Officer will manage general administrative duties, financial transactions, and reporting functions to ensure smooth and efficient operations.Key ResponsibilitiesAdministrative Duties<ul><li>Manage office operations and general administrative support</li><li>Coordinate meetings, schedules, and correspondences</li><li>Maintain office records and documentation</li><li>Assist with HR-related tasks (onboarding, file management)</li></ul>Finance Duties<ul><li>Process invoices, payments, and receipts</li><li>Reconcile accounts and support monthly closing</li><li>Prepare financial reports and summaries</li><li>Assist with budgeting and expense tracking</li><li>Maintain accurate financial records.</li></ul>Qualifications✔ Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field ✔ 1+ years of experience in administrative and finance roles ✔ Strong MS Excel, ZOHO and accounting software skills ✔ Excellent organizational and communication skills ✔ Ability to multitask and work independently ✔ Detail-oriented with high integrity.How to ApplyPlease submit your CV and a cover letter via Indeed.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you in Abu Dhabi?</li><li>What's your nationality? </li><li>What kind of Visa are you holding currently? </li><li>Can you join within 5 days? </li></ul>Experience:<ul><li>Accounts (UAE): 1 year (Preferred)</li></ul>Work Location: In person

Admin & Finance Officer (For Al Ain)

Terracotta medical services

Role OverviewThe Team Leader &ndash; Administration is responsible for leading the Administration team and managing all operational administrative activities related to PRO and EOR services. This role ensures compliance, documentation accuracy, audit readiness, and smooth coordination across departments to support operational efficiency. The position serves as the key escalation point for all administrative matters within the Operations function.Key ResponsibilitiesAdministration &amp; Compliance<ul><li>Lead and monitor administrative operations for EOR and PRO services</li><li>Oversee supplier management processes and ensure compliance with internal controls</li><li>Supervise log management, document filing, archiving, and audit readiness</li></ul>Records &amp; Documentation Management<ul><li>Maintain accuracy and regular updates of operational logs, including:</li><li>Project Logs</li><li>Service Contract Logs</li><li>Job Card Logs</li><li>Employee Records</li></ul>Systems &amp; Data Management<ul><li>Manage Gulf HR system updates and ensure data accuracy and integrity</li><li>Develop, review, and maintain standardized templates for operational use</li></ul>Validation &amp; Quality Checks<ul><li>Perform validation and verification of Job Cards and Sales Orders</li></ul>Reporting<ul><li>Prepare and submit weekly and monthly operational reports as required by management</li></ul>TCA &amp; Client Administration<ul><li>Coordinate ADNOC registrations and contract documentation</li><li>Ensure proper client document filing</li><li>Act as a point of contact for clients on assigned administrative matters</li></ul>General Administration<ul><li>Reconcile Service Contracts, Sales Orders, and Tax Invoices</li><li>Coordinate insurance renewals and administrative follow-ups</li><li>Monitor PRO-related document expiries and notify Key Account Managers</li><li>Support implementation and enhancement of existing and new processes</li><li>Arrange staff car rentals as required</li></ul>Issue Resolution &amp; Cross-Functional Coordination<ul><li>Act as the focal point for resolving issues related to invoicing, supplier payments, payroll, job cards, and accounts receivable</li><li>Collaborate closely with internal teams to ensure timely closure of tasks</li><li>Take on additional responsibilities as needed to support business operations</li></ul>Skills &amp; Competencies<ul><li>Proven leadership and team management capabilities</li><li>Strong organizational and multitasking skills</li><li>Proficiency in HR and administrative systems</li><li>Excellent reporting, analytical, and problem-solving abilities</li><li>High level of accuracy and attention to detail</li><li>Effective communication and stakeholder management skills</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline</li><li>Minimum 5 years of experience in administration within PRO, EOR, or similar service environments</li><li>Prior experience managing teams and working cross-functionally</li><li>Strong knowledge of UAE administrative regulations and processes</li><li>UAE driving license is preferred</li><li>Candidates available to join immediately or within 10&ndash;15 days will be given preference</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Compensation for this role is AED 7,000 &ndash; 8,000 per month. Please apply only if the package meets your expectations</li><li>We are looking for immediate joiners .Do you have any notice period ?</li><li>How many members team you handled before?</li></ul>Experience:<ul><li>Team Handling : 2 years (Required)</li></ul>

Team Leader - Administration

PLUS UAE

Operations Lead (People &amp; HR)Company: Plus UAE Group Reporting To: Management Work Mode: Full-time | High-ownership roleRole ObjectiveThe Operations Lead (People &amp; HR) is responsible for end-to-end operational control, HR ownership, and recruitment execution at Plus UAE. This role exists to build structure, discipline, and accountability across the organization.This is not a support role. It is a control, execution, and enforcement role that operates independently without supervision.Key Responsibilities1. Operations Ownership<ul><li>Own and control daily operations across departments</li><li>Ensure no pending tasks, no unassigned work, and no status gaps</li><li>Track deliverables, timelines, and accountability</li><li>Design and enforce operational workflows and SOPs</li><li>Identify bottlenecks and implement corrective actions without escalation dependency</li><li>Maintain management dashboards and periodic operational reports</li></ul>2. HR &amp; People Management<ul><li>Design, implement, and enforce HR policies, SOPs, KRAs, and KPIs</li><li>Manage attendance, productivity, performance, and discipline</li><li>Conduct performance reviews and improvement plans</li><li>Handle employee lifecycle: onboarding, probation, confirmation, exits</li><li>Maintain complete HR documentation and compliance records</li></ul>3. Recruitment &amp; Talent Control<ul><li>Own end-to-end recruitment (HR, Sales, Operations, Support roles)</li><li>Draft JDs, shortlist candidates, conduct initial interviews</li><li>Ensure quality hiring aligned with company expectations</li><li>Control hiring timelines and onboarding execution</li><li>Ensure new hires are productive and accountable from Day 1</li></ul>4. Process &amp; System Builder<ul><li>Build repeatable systems instead of ad-hoc handling</li><li>Implement process automation where applicable</li><li>Ensure adherence to internal systems (CMS, CRM, trackers)</li><li>Continuously improve operational efficiency and structure</li></ul>5. Independent Leadership<ul><li>Work without reminders, follow-ups, or micromanagement</li><li>Identify problems before management intervention</li><li>Take ownership of outcomes, not explanations</li><li>Act as the internal control tower of the organization</li></ul>Authority &amp; Accountability<ul><li>Authority to implement and enforce policies</li><li>Authority to flag non-performance and recommend corrective action</li><li>Direct accountability for operational efficiency and HR discipline</li><li>Expected to escalate only exceptions, not routine issues</li></ul>Who This Role Is NOT For<ul><li>❌ People who wait for instructions</li><li>❌ HR-only or admin-only profiles</li><li>❌ Support or coordination-level candidates</li><li>❌ Candidates uncomfortable with accountability</li></ul>Required ProfileExperience<ul><li>Minimum 5&ndash;8 years in Operations, HR, or People Management roles</li><li>Proven experience in building systems from scratch</li><li>Experience in service-based or B2B organizations preferred</li></ul>Skills<ul><li>Strong operational control mindset</li><li>HR policy &amp; compliance knowledge</li><li>Recruitment and interviewing capability</li><li>Process design &amp; execution</li><li>Clear communication and firm enforcement ability</li><li>High ownership and problem-solving attitude</li></ul>Key Traits (Non-Negotiable)<ul><li>Self-driven and proactive</li><li>Detail-oriented and disciplined</li><li>Comfortable enforcing standards</li><li>Thinks in systems, not excuses</li><li>Acts like an owner, not an employee</li></ul>Performance Expectation<ul><li>Visible operational improvement within 30&ndash;60 days</li><li>Fully structured HR &amp; operations within 60 days</li><li>Reduced follow-ups, escalations, and delays across teams</li></ul>Job Type: Full-time

Operations Lead

Explore 184+ Hr admin pro in Abu Dhabi Jobs In Authentic Lebanese Cuisine Jobs In Abu Dhabi Jobs In Authentic Lebanese Cuisine Jobs In Abu Dhabi this January. Find roles across top companies and apply now to boost your career.