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human resources support coordinator Jobs in Indianapolis

human resources support coordinator

human resources specialist

Orkin

<div>Overview:
<div>
The <b>Human Resources Specialist</b> provides administrative and operational HR support to the Division HR leadership team and Orkin teammates. This role serves as a primary point of contact for routine HR-related inquiries, including policies, procedures, benefits, and employment programs, while ensuring compliance with company standards and applicable employment laws.</div><div><br>
The HR Specialist supports data integrity, reporting, onboarding processes, leave administration coordination, and issue resolution with professionalism, discretion, and empathy. This position plays a key role in fostering a positive, compliant, and service-oriented workplace culture aligned with Orkin and Rollins' core values.</div><div><b><br>
Subject to current business needs, this position may be performed remotely within Indianapolis, Indiana (preferred), or Lexington, Kentucky.</b> Candidates located in <b>surrounding states</b> may also be considered. Up to <b>20% annual travel</b> is required.</div>
Responsibilities:
<ul><li>Maintain strict confidentiality, professionalism, and discretion when handling sensitive employee and business information.</li><li>
Serve as a point of contact for teammates regarding HR policies, programs, and procedures; respond to inquiries or escalate issues to appropriate subject matter experts as needed.</li><li>
Assist with employee onboarding processes, including rehire eligibility verification, orientation coordination, and benefits enrollment reminders.</li><li>
Support HR reporting and data preparation, including weekly, monthly, quarterly, and ad hoc reports related to compensation, benefits, employee relations, metrics, surveys, and terminations.</li><li>
Assist in analyzing HR data to identify trends and provide actionable insights to the HR leader and business leaders.</li><li>
Conduct routine audits of employee and people-related data to ensure accuracy and compliance.</li><li>
Provide administrative support for all divisions' leave of absence management, in coordination with HR and operations leadership when required.</li><li>
Prepare and distribute employment status notifications (job abandonment, failure to return from leave, employment status changes, etc.) as directed by HR leadership.</li><li>
Support HR leadership with relocation request initiation and tracking.</li><li>
Coordinate the collection and delivery of documentation requested by Rollins Legal or other internal partners.</li><li>
Manage and triage HR-related communications received via email, phone, Microsoft Teams, or other platforms, ensuring timely follow-up or appropriate reassignment.</li><li>
Actively listen to teammate concerns and provide guidance or support within assigned authority or under HR leadership&rsquo;s direction.</li><li>
Maintain accurate HR records, files, and documentation in accordance with company policy and legal requirements.</li><li>
Provide feedback and recommendations related to HR processes, trends, and opportunities for improvement.</li><li>
Provide backup administrative and operational support to HR leaders as needed.</li><li>
Participate in department meetings, training sessions, and initiatives focused on continuous improvement and best practices.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:
<div><b>
Education and Experience:</b></div><ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and related work experience.</li><li>
Minimum of 2&ndash;3 years of experience in an HR Assistant, HR Coordinator, or similar HR support role.</li><li>
Experience in a service-driven or field-based organization is preferred.</li></ul><div><b>
Knowledge, Skills, and Abilities:</b></div><ul><li>
Strong customer-service mindset with a professional and empathetic approach.</li><li>
Ability to prioritize, multitask, and work independently with minimal supervision.</li><li>
Excellent organizational, time management, and follow-through skills.</li><li>
Strong verbal, written, and interpersonal communication skills.</li><li>
Ability to handle sensitive and confidential matters with discretion.</li><li>
Strong analytical skills with the ability to interpret data and identify trends.</li><li>
Ability to collaborate effectively in a team-oriented environment.</li><li>
Working knowledge of federal, state, and local employment laws and HR compliance requirements.</li><li>
Proficiency in Microsoft Office applications, with intermediate skills in Excel, PowerPoint, and Outlook.</li><li>
Ability to adapt to changing priorities in a hybrid or remote work environment.</li></ul><div><b>
Work Environment and Physical Requirements:</b></div><ul><li>
Ability to perform essential job functions with or without reasonable accommodation.</li><li>
Prolonged periods of sitting or standing while working at a computer and using office equipment.</li><li>
Ability to communicate effectively in person and virtually.</li><li>
Ability to move throughout office environments and attend meetings.</li><li>
Occasional lifting and carrying of office materials up to 25 pounds.</li><li>
Ability to travel to branch offices or off-site meetings as required.</li></ul><div></div><div><i><br>
Orkin is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer</i></div></div>

Human Resources Specialist

Blue Cardinal

<p></p><div><p>The Office &amp; HR Coordinator provides comprehensive administrative, operational, and human resources support. The role oversees daily office operations, coordinates employee-related processes, and ensures Blue Cardinal and its entities run smoothly. The ideal candidate is organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.</p>
<p><b>
Human Resources Support</b><b> </b><b>Key Responsibilities</b></p>
<ul>
<li>Support recruitment by posting jobs, scheduling interviews, and attending job fairs.</li>
<li>Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork.</li>
<li>Prepare HR correspondence, forms, and internal communications.</li>
<li>Support leadership with HR-related special projects.</li>
<li>Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation.</li>
<li>Conduct background checks, drug screens, and reference verifications.</li>
<li>Maintain HR systems and employee files with accurate, confidential information.</li>
<li>Assist with benefits enrollment, timekeeping corrections, and general employee inquiries.</li>
<li>Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews.</li>
<li>Manage temporary-to-full-time employee transitions at the 90-day mark.</li>
</ul>
<p></p><p><b>Administrative &amp; Office Operations </b><b>Key Responsibilities</b></p>
<ul>
<li>Manage scheduling, meeting preparation, and follow-up tasks.</li>
<li>Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs).</li>
<li>Draft and handle routine internal communications on behalf of leadership.</li>
<li>Support general office operations, including weekly checklists and administrative workflows.</li>
<li>Coordinate HoldCo technology/IT and maintenance requests.</li>
<li>Assist with planning and coordinating company events and internal communications.</li>
<li>Provide general administrative support to meet ongoing company needs.</li>
</ul>
<p><b>Work Environment</b></p>
<ul>
<li>On-site position requiring consistent presence in the downtown Indianapolis office.</li>
<li>May require occasional lifting of office supplies up to 20 lbs.</li>
<li>Reliable transportation required for occasional workday travel to Holding Company sites.</li>
</ul>
<p></p><p><b>Qualifications</b></p>
<ul>
<li>1&ndash;3 years of administrative, office management, or HR support experience.</li>
<li>Ability to manage confidential and sensitive information with professionalism and discretion.</li>
<li>Proficiency in Microsoft Office Suite.</li>
<li>Ability to manage multiple priorities in a fast-paced environment.</li>
<li>Experience with HRIS or timekeeping systems preferred.</li></ul></div><p></p>

Office & HR Coordinator

Hopebridge

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div>The Human Resources Information System (HRIS) Analyst will support and maintain Hopebridge&rsquo;s HRIS applications and information systems. Defining how the HRIS can be optimized to improve the employee experience and functionality of HR systems. Sustain a reliable HR database and provide analytical insights on HR metrics which assist business decision making</div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>Essential Functions<br>
<ul><li>Oversees and maintains optimal function of the HRIS, and adjacent systems and workflows which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.</li><li>Provides technical support, troubleshooting, and guidance to HRIS users.</li><li>Collaborates with leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.</li><li>Manages permissions, access, personalization, and similar system operations and settings for HRIS users.</li><li>Programs custom functions and documentation such as automated queries, filters, macros, and reports.</li><li>Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.</li><li>Serves as lead representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects.</li><li>Ensures system compliance with data security and privacy requirements.</li><li>Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.</li><li>Managing and prioritize requests for process improvements, current system enhancements, and the development and/or purchase of new software applications.</li><li>Leads HRIS system implementations, including testing and configuration, security administration, report writing, system optimization post go-live, and coordination and management of cross-functional dependencies between HR, Benefits, IT, Budget and Payroll</li><li>Support and maintain the HR ticketing system, ensuring timely triage, tracking, and resolution of employee inquiries.</li></ul><br>
<b>
Competencies</b><br>
<ul><li>Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product, Paylocity preferred.</li><li>Excellent verbal and written communication skills.</li><li>Excellent interpersonal and technical support skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong analytical and problem-solving skills.</li><li>Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.</li><li>Ability to keep information confidential.</li><li>Proficient with Microsoft Office Suite or related software.</li><li>Experience with Freshservice preferred</li></ul></div><h2 class="jobSectionHeader"><b>
Skills &amp; Qualifications</b></h2>
<div><b>Required Education and Experience</b><ul><li>
Bachelor's Degree, HR-related degree preferred</li><li>
2-3 years' experience working with HRIS systems, Paylocity highly preferred</li><li>
1-3 years of experience resolving employee relations issues</li><li>
Experience with full systems implementation</li></ul><b>
Position Type and Expected Hours of Work</b><br>
This is a full-time and hybrid position, working in office 3 days a week. Occasional evening and weekend work may be required as job duties demand.<br>
<br>
<b>Physical Demands</b><br>
This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. It also may require occasional lifting, carrying, walking, climbing, kneeling, bending/stooping, twisting, pulling/pushing, walking, bending, stooping, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position.<br>
<br>
<b>Work Environment</b><br>
Work is performed in an office environment. Work may be stressful at times due to a busy office. Interaction with others is constant and interruptive. Position based at corporate office in Indianapolis, IN</div></div>

HRIS Analyst

Diverse Staffing

<div>
 <p>
  Diverse Staffing is a rapidly expanding staffing organization serving clients across a wide range of industries. Our corporate office is the heartbeat of our operation, and this role is front and center.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re looking for an energetic, detail-oriented
  <strong>
   Human Resources Support Coordinator
  </strong>
  who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping operations running smoothly. If you love variety in your day, interacting with people, and supporting HR and office functions, this could be the perfect fit.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer incoming calls and manage voicemails for Employee Services and main corporate lines
  </li>
  <li>
   Greet and assist guests, creating a welcoming and professional first impression
  </li>
  <li>
   Manage unemployment claims notifications and ensure branch deadlines are met
  </li>
  <li>
   Coordinate notifications and calendar reminders for unemployment hearings
  </li>
  <li>
   Forward child support orders, garnishments, and fees to Payroll Services
  </li>
  <li>
   Manage Medical Child Support Orders
  </li>
  <li>
   Perform weekly audits of external employee paperwork
  </li>
  <li>
   Process and track employment verifications through The Work Number
  </li>
  <li>
   Sort and distribute incoming office mail
  </li>
  <li>
   Assist with E-Verify setup and conduct new applicants and E-Verify audits
  </li>
  <li>
   Provide backup support to the Benefits Administrator for enrollments, open enrollment, and benefit terminations
  </li>
  <li>
   Assist with adding internal employees to the benefits system
  </li>
  <li>
   Support daily office operations by maintaining cleanliness of common areas, managing office supplies and inventory, and assisting with shared equipment
  </li>
  <li>
   Monitor and respond to messages from the general information email inbox
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Adaptable, eager to learn, and comfortable with changing priorities
  </li>
  <li>
   Proficiency in Microsoft Windows and Microsoft Office
  </li>
  <li>
   Strong verbal and written communication skills with a professional tone
  </li>
  <li>
   Excellent interpersonal skills and ability to work with diverse populations
  </li>
  <li>
   Proven multitasking skills while maintaining accuracy and meeting deadlines
  </li>
  <li>
   High attention to detail and organizational skills
  </li>
  <li>
   Reliable attendance and punctuality
  </li>
  <li>
   Professional appearance consistent with a corporate office environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary up to $41,000 annually
  </li>
  <li>
   Stable, full-time schedule in a corporate office environment
  </li>
  <li>
   Opportunities to learn and grow within a rapidly expanding organization
  </li>
  <li>
   A collaborative, supportive team culture
  </li>
  <li>
   Exposure to HR, benefits, compliance, and corporate operations
  </li>
  <li>
   A role where your contributions truly make an impact
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply
  </strong>
 </p>
 <p>
  If you are energized by helping others, thrive in a professional office environment, and are ready to grow your career with a dynamic staffing organization, we want to hear from you!
 </p>
 <p>
  Submit your resume to
  <strong>
   OnlineAppInternal@DiverseStaffing.com
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Diverse Staffing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or other protected status. We are proudly committed to providing meaningful employment opportunities for veterans transitioning to civilian life.
 </p>
 <p>
 </p>
</div>


Human Resources Support Coordinator

Themco

<p><b>Job Summary</b><br/>Do you need a dentist or a Specialist?Type: ContractorLocation: USContact Email: dentistjobs@hotmail.com</p><p>: nationwide</p><p>please see our website; www.themco-dentistjobs.com</p><p>The Themco Dental<br/>Placement Group<br/>can help you...</p><p>We are experts in recruitment and placement<br/>of dentists and specialists Nationwide, including;<br/>G.P.s, Pediatric Dentists, Periodontists,<br/>Orthodontists, Oral Surgeons,<br/>Prosthodontists, Endodontists,<br/>Facial Surgeons<br/>Whatever you need - we will find it!Especially in those hard to find locations.<br/>We follow up on any and all job orders.<br/>Our objective is to build and grow a long<br/>lasting business relationship with our clients.<br/>Our proven and unique methods of recruiting include;</p><p>Cold calling Networking</p><p>Journal advertising Referrals</p><p>Existing databases Websites</p><p>Dental schools Search engines</p><p>Trade shows E-cruiting We will not let you down.We work 9 to finish</p><p>Give us a call or email.<br/>OFFICE CONTACTS:<br/>309.287.7139,</p><p>dentistjobs@hotmail.com</p><p>_ <b>We will feature your job on our website</b>_</p><p>www.themco-dentistjobs.com</p><p><b>Ask about our guarantee</b></p><p>Job Types: Full-time, Part-time, Contract, Temporary, Internship</p><p>Pay: $250,000.00 - $353,909.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Need a Dentist or a Specialist in your office? Does your office need Doctors?

US Defense Finance and Accounting Service

HUMAN RESOURCES ASSISTANT (INFORMATION SYSTEMS)

State of Indiana

<div><h1 class="jobSectionHeader"><b>Work for Indiana</b></h1><p></p><div><p><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</p></div><p></p><p><b><br>
About the Indiana Department of Education (DOE):</b></p><p>
The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:</p><ul><li>
Delivering quality, purposeful educational opportunities for each student</li><li>
Elevating and supporting Indiana&rsquo;s educators</li><li>
Increasing partnerships and delivering aligned, effective, and efficient support</li></ul><p><b><br>
Role Overview</b>:</p><p>
The Procurement Specialist reports to the Director of Procurement and Accounts Payable and focuses on managing the procurement process for acquiring goods and services as well as contract negotiations upon solicitation award. The Procurement Specialist is responsible for facilitating small to medium-scale, million-dollar procurements as well as keeping abreast of current policies in order to answer questions related to associated work as needed. The nature of the work is broad, requiring knowledge of multiple programs and policies affecting a diverse population with various needs. Under the guidance of the department leadership, this role is responsible for executing procurement strategies and contract negotiations. The incumbent must be diplomatic in dealing with stakeholders and time-sensitive issues. The incumbent must also be able to communicate effectively at all times, handle multiple projects, be reliable and organized, and work independently as well as in a team setting.</p><p><b><br>
Salary Statement</b>:</p><p>
The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.</p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
A Day in the Life:</b></h2></div><div><p>
The essential functions of this role are as follows:</p><ul><li>
Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.</li><li>
Assist with problem resolution and administration of contracts.
</li><li>Analyze information, prepare response, and take any necessary action with vendor, agency or employee.</li><li>
Serve as liaison between vendors, the agency, and employees.
</li><li>Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.</li><li>
Troubleshoot problems related to procurement including system issues or discrepancies.</li><li>
Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.</li><li>
Create and interpret complex quantitative and qualitative analyses, forming hypotheses, synthesizing conclusions, and assisting to implement change.</li></ul><p>
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</p><p>
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What You'll Need for Success:</b></h2></div><div><p>
The ideal candidate in this role should minimally have either</p><ul><li>
a Bachelor&rsquo;s Degree and 1+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or</li><li>
an Associate&rsquo;s Degree and 3+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or</li><li>
at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.</li></ul><p>
Related certifications and coursework may be considered for education or experience.</p><ul><li>
Basic knowledge of the principles of complicated contract management and negotiation is required.</li><li>
Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.</li><li>
Ability to draft complex contracts for commodities and services with limited assistance.</li><li>
Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.</li><li>
Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.</li><li>
Ability to work independently, anticipate problems and initiate corrective action.</li><li>
Ability to effectively plan and organize work of section.</li><li>
Ability to delegate work, set clear direction, and manage workflow.</li><li>
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Supervisory Responsibilities/Direct Reports:</b></h2></div><div><div>
This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><p></p><p><b><br>
Benefits of Employment with the State of Indiana:</b></p><p>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</p><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><p></p><p><b><br>
Equal Employment Opportunity:</b></p><p>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</p></div><p></p>

Procurement Specialist

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