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executive assistant & operations coordinator

it coordinator

Virtu Thinko

Job Title: IT Officer / IT CoordinatorDepartment: Information Technology Reports to: IT ManagerJob Summary:The IT Officer will be responsible for supporting and maintaining the organization&rsquo;s information systems, ensuring smooth operation of hardware, software, and network infrastructure. The ideal candidate should have a strong background in Information Systems and experience in managing IT projects efficiently.Key Responsibilities:<ul><li>Provide technical support and troubleshooting for software, hardware, and network issues.</li><li>Manage and maintain information systems, ensuring data security and system integrity.</li><li>Assist in planning and implementing IT-related projects across departments.</li><li>Coordinate with vendors and service providers for IT procurement and support.</li><li>Maintain IT documentation, inventory, and user manuals.</li><li>Ensure compliance with IT policies and procedures.</li><li>Support system upgrades, backups, and regular maintenance.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Information Technology, Computer Science, or Information Systems (preferred).</li><li>Professional certifications such as PMP or PMI are highly desirable.</li><li>Minimum 2&ndash;4 years of experience in IT support, systems management, or project coordination.</li><li>Strong understanding of information systems, network management, and cybersecurity principles.</li><li>Excellent problem-solving, organizational, and communication skills.</li><li>Ability to manage multiple tasks and work effectively under pressure.</li></ul>Job Types: Full-time, Contract Contract length: 6 monthsPay: BD500.000 - BD600.000 per month

IT Coordinator

FINEX ERP

We are seeking a female IT Sales Coordinator with hands-on experience in the IT industry to join our team in Bahrain. The ideal candidate will be responsible for coordinating sales activities, managing client communication, and supporting the sales team in achieving business goals.Key Responsibilities:<ul><li>Coordinate with clients and the internal sales team to manage quotations, orders, and deliveries</li><li>Prepare sales proposals, presentations, and follow up on inquiries</li><li>Maintain and update sales records, databases, and CRM systems</li><li>Communicate effectively with vendors and clients regarding products and services</li><li>Support the sales team in achieving monthly and quarterly targets</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, IT, or related field</li><li>Minimum 2 years of experience in an IT sales or coordination role</li><li>Strong knowledge of IT products, solutions, and software</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM tools</li><li>Strong organizational and multitasking abilities</li><li>Currently based in Bahrain</li></ul>Preferred Skills:<ul><li>Experience in handling IT distributors, vendors, and corporate clients</li><li>Knowledge of quotation preparation and tender documentation</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>sales coordinator : 1 year (Preferred)</li></ul>

IT- SALES COORDINATOR -(Female Candidates)

Hilton

<div>
 A Sales Coordinator will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business.
 
 
 
 What will I be doing?
 
 
 
 As Sales Coordinator, you will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Identify new contacts, develop sales leads, and respond to sales opportunities in order to maximise revenue
 </li>
 <li>
 Understand fully the hotel amenities, packages and promotions
 </li>
 <li>
 Generate and develop sales leads and contact potential clients to build business relationships
 </li>
 <li>
 Produce quotations and written confirmation to all clients
 </li>
 <li>
 Produce accurate and timely reports that meet the needs of the Sales Director and senior management to include the reporting of appointments, calls made and business leads
 </li>
 <li>
 Monitor customer satisfaction regularly and resolve any outstanding issues to ensure future business
 </li>
 <li>
 Arrange and carry out Hotel show rounds
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Sales Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent communication skills
 </li>
 <li>
 High level of IT skills, including Excel, PowerPoint, and Word
 </li>
 <li>
 Proactive approach to meeting deadlines and targets
 </li>
 <li>
 Excellent organisational and administration skills
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in a sales role
 </li>
 <li>
 Relevant degree, in a sales or business discipline, from an academic institution
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Conrad Bahrain
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Conrad Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Sales
</div>

Sales Coordinator

TECEZE

<div>
 
 Title: IT Support / Project Coordinator
 
 
 
 
 
 
 Client address :
 
 Building 330, Road 1506, Block 115,Salman Industrial City, Hidd, Manama, Bahrain.
 
 
 
 
 
 
 Duration:
 
 6 Months - Extendable
 
 
 
 
 
 
 
 <ul>
 <li>
 Possess basic knowledge to troubleshoot SAP printer issues, RF scanner problems, and regular laptop-related issues.
 </li>
 <li>
 Provide end-user support for hardware, software, and SAP-related incidents.
 </li>
 <li>
 Work in comms rooms with assistance from remote teams to support network and LAN connectivity.
 </li>
 <li>
 Coordinate day-to-day project activities between business users, IT teams, and SAP consultants.
 </li>
 <li>
 Track project timelines, deliverables, and milestones, ensuring deadlines are met.
 </li>
 <li>
 Prepare and maintain project documentation, including status reports, meeting notes, and action items.
 </li>
 <li>
 Schedule and facilitate project meetings, workshops, and follow-ups.
 </li>
 <li>
 Support SAP change requests, incident tracking, and issue resolution.
 </li>
 <li>
 Collaborate with functional and technical teams to ensure smooth project execution.
 </li>
 <li>
 Communicate project progress, risks, and dependencies to stakeholders.
 </li>
 <li>
 Ensure adherence to project governance, compliance requirements, and quality standards.
 </li>
 </ul>
 
 
</div>

Desktop Support Project Coordinator

GVS Cargo and Logistics

URGENT: Projects CoordinatorBahrain &bull; Manama &bull;Full-timeJob descriptionAbout the Role:We are looking for a reliable Admin Projects Coordinator to help with day-to-day project paperwork and communication. You will be responsible for handling invoices, LPOs, delivery notes, BOQs, and contracts. The role requires good organization, attention to detail, and the ability to work with different teams and suppliers.Key Responsibilities:- Prepare and send invoices to clients and follow up on payments.- Create and manage Local Purchase Orders (LPOs) for suppliers.- Keep track of delivery notes and make sure everything is received correctly.- Help prepare and update Bills of Quantities (BOQs) with the project team.- Draft and organize contracts with clients, suppliers, and subcontractors.- Keep all project files and documents well organized (digital and physical).- Support the project team with scheduling, follow-ups, and administrative tasks as needed.- Communicate with suppliers, clients, and internal teams to ensure smooth workflow.- Assist with other admin tasks as needed by the project team.- Provide regular reports and updates on project administration status to management.Qualifications &amp; Skills:- Previous experience in admin or project coordination (especially in construction or similar fields).- Good knowledge of handling invoices, LPOs, BOQs, and contracts.- Strong attention to detail and good organizational and multitasking skills.- Proficient in MS Office (Excel, Word, Outlook); familiarity with project &amp; Gantt Charts- Strong communication skills (written and verbal).- Ability to work independently and collaboratively in a fast-paced environment.- Diploma or degree in business, administration, or related field (preferred).- Experience working with project documentation in sectors such as construction, fit-out, engineering, or logistics.Additional Requirements:- Must be in Bahrain- Available to start immediately- Experience in construction industry- Having valid driving licenseHow to Apply:Send your CV to and add in subject &quot;Project Coordinator&quot;Send your CV to: info@aquacare.me Contact: +973 3334 0017 / +973 3967 6669 Shortlisted candidates will be contacted for an interview.Fill this application link:https://forms.gle/fqMdPwrPHUkbRRSc9 Job Type: Full-time

Project Coordinator

Single Origin

Job Title: Executive Assistant &amp; Operations CoordinatorLocation: Isa Town, Kingdom of BahrainAbout Us:Single Origin is an artisan bakery and caf&eacute; passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.As we continue to grow, we&rsquo;re seeking a capable and dynamic Executive Assistant &amp; Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.Position Overview:This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities &mdash; from internal team coordination and recruitment to events, partnerships, and client communication.You&rsquo;ll act as the Founder&rsquo;s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.Key Responsibilities:Executive Support<ul><li>Manage the Founder&rsquo;s calendar, meetings, and communication.</li><li>Handle correspondence, draft emails, and prepare business proposals.</li><li>Maintain organized documentation, reports, and follow-ups for ongoing projects.</li><li>Ensure smooth day-to-day workflow by anticipating needs and managing priorities.</li></ul>Operations Management<ul><li>Oversee coordination between departments (front of house, kitchen, and marketing).</li><li>Support procurement and sourcing of suppliers, materials, and packaging.</li><li>Track inventory, expenses, and project timelines as directed by the Founder.</li><li>Prepare operational summaries and reports for management review.</li></ul>Business Development &amp; Events<ul><li>Identify and secure opportunities for brand participation in events, markets, and collaborations.</li><li>Meet with B2B clients, present brand materials, and follow up on leads and proposals.</li><li>Coordinate logistics and ensure smooth execution of brand activations or events.</li><li>Support seasonal campaigns, new product launches, and marketing initiatives.</li></ul>Recruitment &amp; HR Support<ul><li>Source and screen potential candidates for various positions.</li><li>Schedule interviews, manage onboarding, and maintain employee records.</li><li>Support internal communication and training coordination.</li></ul>Requirements:<ul><li>Must be Bahraini National , Registered in MLSD employment program</li><li>2&ndash;4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Confident in writing and speaking in a professional, client-facing manner.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).</li><li>Fluent in English; Arabic is an advantage.</li><li>Highly proactive, dependable, and detail-oriented.</li></ul>Preferred Qualifications:<ul><li>Background in hospitality, caf&eacute;, or F&amp;B operations.</li><li>Experience in event planning or client relations.</li><li>Diploma or degree in Business Administration, Management, or Hospitality.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Direct mentorship and collaboration with the Founder.</li><li>Opportunities for career growth within a dynamic and expanding brand.</li><li>Staff discounts on bakery and caf&eacute; products.</li></ul>How to Apply:Interested candidates can send their CV and a brief cover letter to [hr@so-bh.com] with the subject line: &ldquo;Executive Assistant &amp; Operations Coordinator Application&rdquo;Job Type: Full-timePay: From BD500.000 per monthApplication Question(s):<ul><li>Are you Bahraini National , Registered in MLSD?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>

Executive Assistant & Operations coordinator

Cigalah Gulf Medical

Job Opening: Regulatory Affairs Officer / CoordinatorLocation: Kingdom of BahrainWe are looking for a Regulatory Affairs Officer / Coordinator to join our growing pharmaceutical team. The ideal candidate will play a key role in ensuring our company&rsquo;s full compliance with NHRA regulatory requirements, supporting product registrations, renewals, and quality-related operations.Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Pharmacy (BS Pharmacy)</li><li>Must possess a valid NHRA license (Bahrain)</li><li>4&ndash;5 years of proven experience in Regulatory Affairs within the pharmaceutical industry</li><li>Solid understanding of NHRA and GCC regulatory guidelines and procedures</li><li>Experience in Quality Assurance (QA), Quality Systems, and Regulatory Compliance</li><li>Excellent knowledge of dossier preparation, submission, and tracking</li><li>Strong organizational and documentation skills with keen attention to detail</li><li>Good communication and interpersonal skills</li><li>Must be currently residing in Bahrain</li><li>Able to join immediately</li></ul>Key Responsibilities:<ul><li>Prepare, compile, and review regulatory dossiers for product registration, renewals, and variations in compliance with NHRA/GCC requirements</li><li>Liaise effectively with NHRA officials and other health authorities to ensure timely approvals</li><li>Maintain and update product licenses, certificates, and technical documentation</li><li>Ensure regulatory compliance for all marketed pharmaceutical products</li><li>Support internal and external audits, quality reviews, and inspection readiness activities</li><li>Collaborate with cross-functional departments (QA, Supply Chain, Production, etc.) to ensure adherence to company and regulatory standards</li><li>Stay up to date with changing regulations, guidelines, and industry trends affecting product registration and compliance</li></ul>Job Type: Full-time

Regulatory Coordinator

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