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procurement specialist

junior procurement admin

Modular Construction & Electromechanical

<p><b>We Are Hiring &ndash; Executive Admin/ Office Manager (Local Hire Only)</b><br/><i>Location: Qatar</i><br/><i>Company: [Your Company Name]</i></p><p>We are a reputable <b>Contracting Company in Qatar</b> looking for an experienced <b>Executive Admin/ Office Managerial position</b> to join our team.</p><p>The ideal candidate must be <b>currently in Qatar</b>, <b>available to join immediately</b>, and have <b>at least 5 years of relevant experience</b> in a similar field.</p><p><b>Position: Key Responsibilities:</b></p><p><b>1. Executive Assistant to the General Manager</b></p><ul><li>Manage daily schedules, meetings, and correspondence for the General Manager.</li><li>Prepare reports, letters, and presentations as required.</li><li>Handle confidential and sensitive company information with professionalism.</li><li>Coordinate internal and external communications on behalf of management.</li></ul><p><b>2. HR Works</b></p><ul><li>Assist in employee recruitment, onboarding, and record management.</li><li>Maintain and update staff files, attendance, and leave records.</li><li>Support HR policies, procedures, and employee relations activities.</li><li>Coordinate with PRO for visa renewals, QID, and other HR-related tasks.</li></ul><p><b>3. Project Coordination</b></p><ul><li>Support project teams with documentation, scheduling, and progress tracking.</li><li>Coordinate with site engineers and procurement for project requirements.</li><li>Prepare project-related reports and maintain communication between departments.</li></ul><p><b>4. Cost Control &amp; Documentation</b></p><ul><li>Assist in monitoring project costs, budget updates, and expense tracking.</li><li>Ensure all project documentation is properly filed, updated, and accessible.</li><li>Prepare purchase requests, quotations, and other cost-related documents.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree</li><li>Minimum <b>5 years of experience</b> in administration within a <b>construction or contracting company</b>.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document control systems.</li><li>Must be <b>locally available in Qatar</b> and <b>ready to join immediately</b>.</li></ul><p>Job Type: Full-time</p>

Executive Admin/ Office Manager

BigTrader Technologies LLC

<p><b>Job Title:</b> Onboarding Specialist</p><p><b>Location:</b> Doha, Qatar<br/><b>Company:</b> Bigtrader Technologies LLC<br/><b>Employment Type:</b> Full-time<br/><b>Availability:</b> Immediate Joining Required<br/><b>Project:</b> https://iProcure.ai</p><p><b>About iProcure.ai</b></p><p>iProcure.ai is Qatar&rsquo;s first AI-powered B2B procurement and sourcing ecosystem, transforming how businesses discover, connect, and transact with verified suppliers and service providers. Our platform empowers the industrial and SME sectors with digital sourcing tools, RFQ management, and standardized product &amp; service listings based on global UNSPSC codes.</p><p><b>Job Summary</b></p><p>The <b>Onboarding Specialist</b> plays a critical role in ensuring a smooth, accurate, and high-quality onboarding experience for new suppliers and service providers joining the iProcure.ai platform.<br/>This role bridges <b>customer experience</b>, <b>data accuracy</b>, and <b>platform operations</b>, ensuring that every company profile is professionally represented and optimized for visibility and performance.</p><p><b>Key ResponsibilitiesSupplier Onboarding &amp; Data Management</b></p><ul><li>Manage the end-to-end onboarding process for new suppliers and service providers through the admin panel.</li><li>Ensure all company information, UNSPSC categories, products, and services are entered accurately and completely.</li><li>Verify supporting data such as contact details, company descriptions, and industry classification before activation.</li><li>Coordinate with the sales team to ensure timely onboarding of newly acquired clients.</li></ul><p><b>Customer Experience &amp; Support</b></p><ul><li>Serve as the first point of contact for new users during the onboarding phase.</li><li>Conduct online or in-person walkthroughs to familiarize suppliers with the iProcure.ai dashboard and features.</li><li>Provide prompt and professional support to resolve onboarding or listing-related queries.</li><li>Collect feedback from onboarded clients to enhance the onboarding experience.</li></ul><p><b>Platform Quality &amp; Optimization</b></p><ul><li>Continuously review and maintain data quality, ensuring profiles meet platform standards.</li><li>Suggest enhancements in category mapping, product listing, and supplier data structure.</li><li>Collaborate with product and operations teams to refine onboarding workflows and automation tools.</li></ul><p><b>Requirements</b></p><p><b>Experience:</b></p><ul><li>1&ndash;3 years of experience in <b>customer onboarding</b>, <b>operations</b>, <b>data entry</b>, or <b>CRM management</b> (preferably in B2B or tech platforms).</li><li>Familiarity with procurement or supplier management systems is an advantage.</li></ul><p><b>Skills:</b></p><ul><li>Excellent attention to detail and data accuracy.</li><li>Strong communication and coordination skills.</li><li>Comfortable using CRM or admin dashboards.</li><li>Proficiency in Excel/Google Sheets for data handling.</li><li>Tech-savvy and process-driven mindset.</li></ul><p><b>Other Requirements:</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Operations, or related fields.</li><li>Immediate availability preferred.</li></ul><p><b>Why Join Us</b></p><ul><li>Be part of Qatar&rsquo;s leading B2B digital transformation initiative.</li><li>Work closely with operations, product, and sales teams in a growth-focused environment.</li><li>Opportunity to grow into roles in Operations, Customer Success, or Account Management.</li></ul><p><b>How to Apply</b></p><p>Send your CV to <b>info@iprocure.ai</b>.</p><p>Job Type: Full-time</p><p>Pay: From QAR2,000.00 per month</p>

Onboarding Specialist

Capstone Property

<p><b>Job Summary:</b><br/>The Senior Property Admin will provide high-level administrative and operational support to the Property Management Department, ensuring smooth day-to-day operations of property portfolios. This role requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders including tenants, vendors, and internal teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and manage daily administrative operations of the Property Management Department.</li><li>Support property managers with scheduling, reporting, documentation, and tenant communications.</li><li>Maintain and update property records, contracts, licenses, and related documentation.</li><li>Prepare and monitor budgets, invoices, payment processing, and expense tracking.</li><li>Coordinate maintenance requests, service providers, and inspections for multiple properties.</li><li>Assist in tenant onboarding, lease agreements, renewals, and terminations.</li><li>Draft correspondence, memos, and reports for internal and external stakeholders.</li><li>Ensure compliance with company policies, regulatory requirements, and legal obligations.</li><li>Train, mentor, and supervise junior administrative staff within the department.</li><li>Streamline administrative processes, implement best practices, and maintain operational efficiency.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Real Estate, or related field.</li><li>Minimum of 5 years of administrative experience, preferably in real estate or property management.</li><li>Strong knowledge of property management operations and real estate documentation.</li><li>Excellent organizational, planning, and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and property management software.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented, proactive, and capable of problem-solving independently.</li></ul><p>Job Types: Full-time, Permanent</p>

Senior Property Admin

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><div>5-7</div></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><div>Duties and Responsibilities:</div>
<div><b>Strategy and Leadership</b></div>
<ul><li><p>Collaborate with the Procurement Manager to develop, execute, and refine high-impact procurement and sourcing strategies.</p>
</li><li><p>Mentor and supervise junior staff, ensuring adherence to best practices and high-quality work output.</p>
</li><li><p>Contribute to setting and enforcing procurement policy and guidelines to ensure a commercial, compliant, and cost-effective process across the business.</p>
</li><li><p>Drive process improvement and implement necessary organizational change to better procure goods and services.</p>
</li></ul><div><b>Sourcing and Contract Management</b></div>
<ul><li><p>Lead the end-to-end procurement and contracting lifecycle, including vendor pre-qualification, tender management, negotiation, and contract finalization.</p>
</li><li><p>Develop and execute negotiation strategies to secure optimal terms, prices, and service level agreements with strategic suppliers.</p>
</li><li><p>Actively source, vet, and partner with a reliable and diverse base of vendors and suppliers.</p>
</li><li><p>Manage supplier relationships and key internal stakeholder relationships to ensure clear requirements, high service levels, and continuous business improvement.</p>
</li></ul><div><b>Analysis and Risk Mitigation</b></div>
<ul><li><p>Monitor and forecast upcoming demand levels, price fluctuations, and market trends to anticipate changes in buyer-supplier dynamics.</p>
</li><li><p>Conduct in-depth cost analysis, scenario planning, and benchmarking to identify cost-saving opportunities and drive value for money.</p>
</li><li><p>Track and report key functional metrics (KPIs) to drive efficiency, reduce expenses, and measure overall effectiveness.</p>
</li><li><p>Assess, manage, and mitigate supply chain and procurement-related risks to ensure security of supply and business continuity.</p>
</li></ul><p><b>Qualifications &amp; Requirements</b></p>
<ul><li><p><b>Educational Background:</b> Bachelor's Degree required in Supply Chain Management, Logistics, Business Administration, or a closely related discipline.</p>
</li><li><p><b>Experience:</b> Proven track record of at least five (5) years managing complex procurement activities within the market of the State of Qatar.</p>
</li><li><p><b>License:</b> Must possess a valid Qatar Driving License.</p></li></ul></div></div><p></p>

Senior Procurement Specialist

ZMI Holdings

<div>
 <p>
  <strong>
   We are hiring a Fleet Manager who can join our team in Qatar!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Fleet Manager
  </strong>
  will be responsible for maximizing fleet utilization while meeting budget targets, achieving cost savings, and upholding safety standards in full compliance with regulations. The Fleet Manager participates in strategy formulation and leads the Integrated Operating Teams (IOTs) by managing the Operations Superintendents in line with senior leadership directives and strategies.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Tasks &amp; Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Lead Fleet Management to optimize performance and maximize fleet utilization within budget targets, ensuring compliance with safety and local regulations.
  </li>
  <li>
   Work closely with country managers to ensure adherence to country-specific laws and regulations, fostering a culture of compliance and accountability.
  </li>
  <li>
   Oversee HSE management protocols within their fleets, ensuring compliance and implementation.
  </li>
  <li>
   Develop strong relationships with internal and external stakeholders to ensure seamless operations.
  </li>
  <li>
   Manage the multi-disciplinary Integrated Operating Teams (IOTs) covering operations, marine services, technical services, safety, procurement, crewing, admin, and finance.
  </li>
  <li>
   Ensure that IOTs comply with the regulations of the organization, such as any HSE, risk management, ESG, procurement, crewing, finance, or any other company regulation or policy.
  </li>
  <li>
   Lead and define the recruitment requirements of IOT personnel.
  </li>
  <li>
   Monitor IOTs performance and provide support to maintain high operational standards.
  </li>
  <li>
   Identify, evaluate, enhance, and implement new initiatives and processes, ensuring adherence to high standards of quality across all aspects of operations, to develop IOTs skills and improve overall performance.
  </li>
  <li>
   Develop fleet budget allocation strategies and oversee budget management to ensure financial control and accountability.
  </li>
  <li>
   Collaborate with Head of OSV and MOU Operations for sustainable asset uptime, while participating in strategic planning for long-term objectives.
  </li>
  <li>
   Participate in policy and procedure-making process and serve as a subject matter expert.
  </li>
  <li>
   Elevate IOT roadblocks and facilitate alignment with the Marine Manager, Technical Manager, HSE Manager, Crewing Manager, and Finance Manager.
  </li>
  <li>
   Ensure the adoption and utilization of the AMOS system across capable vessels.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Nautical or Maritime Studies, or Marine Engineering, or Naval Architecture
  </li>
  <li>
   At least three (3) years' experience as Operations Superintendent or in Fleet Management or similar position.
  </li>
  <li>
   Ten years&rsquo; experience in the maritime industry.
  </li>
  <li>
   Master Mariner Class 1 (Unlimited) or Chief Engineer Class 1 (Unlimited) Certificate of Competency is a plus.
  </li>
  <li>
   Jack Up Barges experience is a plus.
  </li>
  <li>
   Priority will be given to those who can join immediately.
  </li>
 </ul>
 <p>
 </p>
</div>


Fleet Manager

plastic factory

<p><b>Job Purpose:</b></p><p>The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.</p><p><b>Key Responsibilities:1. Office Administration:</b></p><ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li><b>Check stationery and canteen supplies regularly and place orders as needed.</b></li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul><p><b>2. HR &amp; Employee Support:</b></p><ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul><p><b>3. Documentation &amp; Record-Keeping:</b></p><ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul><p><b>4. Compliance &amp; Coordination:</b></p><ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p>

Admin Assistant

Bin Abad Trading and Contracting

<p><b>Position Summary:</b></p><p>The <b>Senior Construction Manager</b> is responsible for overseeing all aspects of construction projects, ensuring they are delivered on schedule, within scope, and budget. This leadership role involves managing project teams, coordinating with clients and stakeholders, enforcing safety standards, and ensuring quality workmanship throughout the construction lifecycle.</p><p><b>Key Responsibilities:</b></p><ul><li>Lead and manage all phases of construction projects from pre-construction through completion.</li><li>Supervise project teams, including site managers, subcontractors, and consultants.</li><li>Collaborate with design, engineering, procurement, and finance departments to ensure alignment.</li><li>Develop and maintain project schedules and budgets, tracking progress and managing risks.</li><li>Conduct regular site visits to monitor progress, quality, and compliance with safety regulations.</li><li>Serve as the primary point of contact for clients, ensuring clear communication and satisfaction.</li><li>Review and approve project documentation, change orders, RFIs, and other construction-related documents.</li><li>Mentor and develop junior team members, fostering a culture of continuous improvement and accountability.</li><li>Ensure compliance with local, state, and federal regulations as well as company policies.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor's degree Engineering</li><li>6 years of experience in construction project management, with at least 3 years in a senior or leadership role.</li><li>Strong knowledge of construction methods, materials, safety regulations, and project management tools</li><li>Excellent leadership, organizational, and communication skills.</li></ul><p>Job Type: Full-time</p>

Senior Construction Manager

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