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lease administration manager - retail real estate

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lease administration manager retail real estate

Americana Restaurants

A leading restaurant group in Sharjah Emirate is seeking an Assistant Manager for lease administration. The role focuses on managing lease agreements, compliance, and supporting the Real Estate team. Ideal candidates will have 5-7 years of experience in lease administration, strong organizational skills, and fluency in Arabic and English. This position offers an opportunity to oversee a dynamic portfolio and drive efficiency within the service line.

Lease Administration Manager - Retail Real Estate

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking a legally adept Real Estate Portfolio Assistant Manager with strong knowledge of contract law, UAE municipality regulations, and lease compliance. Candidates with an LLB are preferred, as the role requires interpreting legal documents, safeguarding Americana&rsquo;s real estate interests, and ensuring adherence to regulatory and contractual obligations. The Assistant Manager will manage Americana&rsquo;s new and existing real estate portfolio across the UAE and relevant markets, ensuring accurate lease administration, timely lease execution, compliance tracking, and strong coordination across Real Estate, Legal, and Finance functions. The role ensures data integrity, risk mitigation, and alignment with Americana&rsquo;s portfolio strategy.
 
 
 
 
 
 
 Scope of the Role:
 
 
 
 The role works closely with internal stakeholders such as Real Estate, Property, Finance, FP&amp;A, Legal Counsel, Government Relations, Master Data, and brand leadership teams. Externally, it interfaces with landlords, municipalities/authorities, and key vendors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the full lease lifecycle including review, abstracting, execution, amendments, renewals, terminations, and compliance.
 </li>
 <li>
 Interpret and analyze lease agreements to ensure compliance with contractual, legal, and regulatory requirements.
 </li>
 <li>
 Maintain and update lease databases with high accuracy, ensuring complete audit trails, critical-date tracking, and timely reporting.
 </li>
 <li>
 Monitor and track lease signing status, forecasts, NSO documentation, and key deadlines for renewals, kickouts, terminations, and expirations.
 </li>
 <li>
 Address lease inquiries, resolve discrepancies, and negotiate terms aligned with Americana policies and standards.
 </li>
 <li>
 Collaborate with Real Estate, Legal, Finance, and other internal functions to resolve lease-related issues and ensure alignment.
 </li>
 <li>
 Prepare, review, and support legal documentation for lease amendments, renewals, terminations, and due diligence for real estate transactions.
 </li>
 <li>
 Ensure adherence to Americana lease policies, governance controls, workflows, and compliance frameworks.
 </li>
 <li>
 Monitor compliance and risk exposures; escalate issues when required and recommend corrective actions.
 </li>
 <li>
 Follow up with landlords to secure executed agreements and regulatory documentation; escalate delays when needed.
 </li>
 <li>
 Oversee lease-related payments received from Finance and ensure accurate, timely submission to landlords.
 </li>
 <li>
 Support change management, continuous improvement, and portfolio optimization initiatives.
 </li>
 <li>
 Prepare accurate reports, dashboards, and summaries for leadership decision-making and system updates (e.g., Tango).
 </li>
 <li>
 Supervise, coach, and develop team members where applicable.
 </li>
 <li>
 Demonstrate urgency in meeting deadlines and ensuring all critical-date-driven actions are completed on time.
 </li>
 <li>
 Maintain high data accuracy, documentation integrity, and reporting quality across all systems and processes.
 </li>
 <li>
 Deliver timely signed leases versus targets.
 </li>
 <li>
 Ensure lease renewals are executed in line with notice periods and critical dates.
 </li>
 <li>
 Maintain consistent data accuracy and reporting quality within Tango and internal systems.
 </li>
 </ul>
 
 
 
 
 
 Education, Experience and Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; LLB preferred.
 </li>
 <li>
 5&ndash;7 years of experience in lease administration or legal roles within retail, real estate, or shopping center environments.
 </li>
 <li>
 Strong understanding of UAE real estate regulations, lease frameworks, and legal terminology.
 </li>
 <li>
 Proficiency in Microsoft Office; experience in real estate systems and data management.
 </li>
 <li>
 Strong analytical, organizational, and compliance skills.
 </li>
 <li>
 Ability to work independently, prioritize effectively, and manage multiple deliverables.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Mandatory fluency in Arabic and English; French is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Ability to interpret complex legal and lease documents.
 </li>
 <li>
 Strong negotiation, communication, and relationship management skills.
 </li>
 <li>
 High attention to detail, accuracy, and data integrity.
 </li>
 <li>
 Strong time management, multitasking, and problem-solving abilities.
 </li>
 <li>
 Leadership capability with the ability to coach and influence others.
 </li>
 <li>
 Strong ethical standards, integrity, and a commitment to high-quality work.
 </li>
 <li>
 Collaboration and teamwork across functions and markets.
 </li>
 <li>
 Ability to drive change, improve processes, and support strategic initiatives.
 </li>
 <li>
 Sound commercial awareness and understanding of real estate performance metrics.
 </li>
 <li>
 Confident decision-making, even in situations with incomplete information.
 </li>
 </ul>
</div>

Assistant Real Estate Portfolio Manager

Miller Properties & Developments LLC

Location: UAEIndustry: Real Estate &amp; Property ManagementEmployment Type: Full-timeJob OverviewWe are seeking a highly experienced Administration Manager &ndash; Real Estate with strong commercial acumen to manage administrative, operational, and compliance functions across our real estate portfolio. The ideal candidate will have hands-on experience with UAE real estate authorities, leasing procedures, legal frameworks, and commercial deal structuring, along with proven team leadership capabilities.Key ResponsibilitiesOversee end-to-end administrative and operational management for real estate assetsLiaise with Sharjah Municipality, Dubai Municipality, SEWA, DEWA, and other relevant government authoritiesEnsure compliance with UAE real estate laws, leasing regulations, approvals, and inspectionsManage leasing procedures, tenancy documentation, Ejari, utility registrations, and renewalsPrepare detailed commercial reports, management dashboards, and professional presentations for senior management and investorsPerform commercial calculations related to leasing, rental yields, operating costs, margins, and profitabilityDemonstrate strong commercial understanding of real estate deals, including lease structures, cost implications, and financial viabilityCoordinate with PROs, legal advisors, consultants, and external stakeholdersLead, manage, and supervise administration and operations teams, ensuring productivity and accountabilityImplement process improvements, cost controls, and operational efficienciesSupport senior management in strategic planning and decision-makingMandatory RequirementsMinimum 5 years of experience in the UAE real estate sectorProven experience dealing with:Sharjah MunicipalityDubai MunicipalitySEWA &amp; DEWAOther real estate-related government authoritiesStrong knowledge of leasing procedures and UAE real estate lawsDemonstrated experience in commercial reporting, presentations, and financial calculationsSolid commercial and financial understanding of real estate transactionsProven experience managing operations and administration teamsBachelor&rsquo;s degree in Business Administration, Management, Real Estate, or a related fieldSalary Between - 5000 AED to 8000 AEDJob Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Administration Manager

TMC TECHNICAL SERVICES L.L.C

Leasing &amp; Sales Agent ( only Commission Base) Al Nibras Al Malaki Real Estate &ndash;Sharjah (ARABIC MALE / FEMALE) Join Our Dynamic Real Estate Team! Al Nibras Al Malaki Real Estate, a trusted name in property sales, rentals, and management, is seeking a motivated and results-driven Leasing &amp; Sales Agent to join our growing team. If you are passionate about real estate, have strong communication skills, and thrive in a competitive, client-focused environment, we&rsquo;d love to hear from you. Key Responsibilities: Promote and lease/sell residential and commercial properties on behalf of the company. Build and maintain strong relationships with landlords, tenants, buyers, and investors. Conduct property viewings and provide clients with accurate information about listings. Negotiate offers and finalize lease or sale agreements in line with company policies. Maintain an up-to-date knowledge of market trends, pricing, and competitor activities. Prepare and manage property listings across online platforms and marketing channels. Coordinate with the property management team to ensure client satisfaction and service excellence. What We Offer: Competitive commission structure. Professional training and career development opportunities. Supportive work environment with strong brand reputation. Access to high-quality leads and exclusive property listings. Have Own Visa. Car With Valid Driving License. Fresher Can Apply.For More Info Contact Us info@alnibras.ae +971-52-536-9093Job Types: Full-time, Permanent, FresherApplication Question(s):<ul><li>Are You Able To Work In Commission Base ?</li></ul>

Leasing & sales Consultant Only Commission Base

SBK Real Estate

Job Description: As a Renewal Executive at SBK, you will play a crucial role in maintaining positive relationships with our valued clients. Your primary responsibility will be to facilitate the renewal process for existing property leases and contracts, ensuring seamless transitions and exceptional customer satisfaction.Key Responsibilities:<ul><li>Renewal Coordination: Serve as the primary point of contact for clients seeking to renew their property leases or contracts. Coordinate all aspects of the renewal process, including documentation, negotiations, and agreement finalization.</li><li>Client Relationship Management: Cultivate strong relationships with clients by understanding their needs, preferences, and concerns. Address inquiries promptly and professionally, providing personalized assistance to ensure client satisfaction.</li><li>Contract Administration: Manage all documentation related to lease renewals, ensuring accuracy, compliance, and adherence to company policies and legal requirements. Maintain organized records and databases to facilitate efficient renewal processes.</li><li>Negotiation and Communication: Collaborate with clients and internal stakeholders to negotiate renewal terms and conditions. Communicate effectively with clients to convey renewal options, resolve disputes, and address any issues or concerns.</li><li>Proactive Outreach: Proactively reach out to clients prior to lease expiration to discuss renewal options and promote timely decision-making. Anticipate potential challenges or obstacles and develop strategies to overcome them.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree , or related field preferred.</li><li>Proven experience in customer service.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong attention to detail and organizational abilities.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Proficiency in Microsoft Office Suite and CRM software.</li><li>Salary : 4000 + Commission</li></ul>Join our team at SBK and contribute to our mission of excellence in real estate service delivery. Apply now to embark on a rewarding career as a Renewal Executive!Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What is your experience in customer support in UAE?</li></ul>Experience:<ul><li>customer service: 2 years (Required)</li></ul>

Customer Service Representative

XAD Technologies

We are seeking an experienced Sr Recruitment Manager with strong agency network with Asian countries.<ul><li>Must have proven experience in bulk hiring for blue-collar categories.</li></ul><ul><li>Hands-on exposure in white-collar recruitment across real estate, telecom, and civil engineering sectors.</li></ul><ul><li>Ability to manage end-to-end recruitment cycles and meet tight deadlines.</li></ul><ul><li>Strong communication, negotiation, and vendor management skills are essential.</li><li>Experienced in working with large workforce companies and able to perform effectively under pressure</li><li>Ability to handle recruitment team onshore and offshore</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Master&rsquo;s degree / MBA in HR (preferred).</li><li>Certifications in HR or Talent Acquisition (e.g., SHRM, CIPD) are an added advantage.</li></ul>Key Skills<ul><li>Strong sourcing and recruitment expertise (blue-collar &amp; white-collar).</li><li>Excellent networking with manpower agencies - Internationally</li><li>Proven bulk hiring experience for large workforce companies.</li><li>Strong communication, negotiation, and vendor management skills.</li><li>Ability to work effectively under pressure and meet tight deadlines.</li><li>Hands-on experience with applicant tracking systems and recruitment dashboards.</li><li>Good understanding of UAE labor laws and recruitment compliance.</li><li>Team leadership, planning, and stakeholder management abilities.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,500.00 per month

Recruitment Manager - Senior

East Coast Vacation Homes

Job Title: Receptionist &amp; Reservations SecretaryCompany:North Coast Real Estate Location:Muwailih / Sharjah, UAEJob Summary:We are seeking a professional, organized, and customer-oriented Receptionist &amp; Reservations Secretary to join our Vacation Homes team. The ideal candidate will be responsible for welcoming guests, managing reservations, maintaining office administration, and ensuring smooth daily operations at the front desk.Accommodation or transportation allowance may be provided.Key Responsibilities:<ul><li>Guest Relations:</li><li>Welcome guests and visitors with a friendly and professional attitude.</li><li>Provide information about available vacation homes, services, and local attractions.</li><li>Handle guest inquiries, complaints, and requests promptly and efficiently.</li><li>Reservations Management:</li><li>Manage booking inquiries through phone, email, and online platforms (Airbnb, Booking.com, etc.).</li><li>Update and maintain the reservation system and calendar.</li><li>Confirm bookings, prepare invoices, and coordinate check-in/check-out schedules.</li><li>Administrative &amp; Secretarial Duties:</li><li>Maintain organized records of clients, contracts, and correspondence.</li><li>Prepare reports, meeting minutes, and basic accounting entries.</li><li>Support management with scheduling, filing, and document preparation.</li><li>Assist in marketing and communication tasks, including social media updates and guest reviews follow-up.</li><li>Office Coordination:</li><li>Answer phone calls, route messages, and manage email correspondence.</li><li>Ensure office supplies and materials are adequately stocked.</li><li>Liaise with housekeeping, maintenance, and operations teams to ensure guest satisfaction.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field.</li><li>Minimum 1&ndash;2 years of experience in reception, reservations, or administrative roles (preferably in hospitality or real estate).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Strong organizational, multitasking, and problem-solving abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and reservation platforms.</li><li>Professional appearance and positive attitude.</li></ul>Working Conditions:<ul><li>Full-time position based in Muwailih/ Sharjah.</li><li>May include weekend or holiday shifts as required.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Receptionist/Secretary

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