legal administrative assistant Jobs in Boston

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Rubenstein Law

<div>Company Overview
Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.
Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel&rsquo;s annual Best of List in 2018 and 2019.
Job Summary
The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.
Responsibilities and Duties<ul><li>
Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.</li><li>
Research and locate all possible Defendants and Insurance coverage.</li><li>
Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.</li><li>
Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
</li><li>Schedule and maintain Attorney&rsquo;s calendar.
</li><li>Attend client meetings with Attorney.
</li><li>Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
</li><li>Preparing demands and closing statements.</li></ul>
Qualifications and Skills<ul><li>
Bi-lingual: (English/Spanish) plus but not required.</li><li>
One year minimum office experience.</li><li>
Excellent customer service skills.
</li><li>Strong multitasking skills, highly organized, and detail oriented.
</li><li>Able to work at a fast pace with a heavy case volume (65-75 cases)
</li></ul>Benefits<ul><li>
Paid Time Off (PTO) plus 8-paid holidays</li><li>
Staff and Attorney bonuses
</li><li>Medical Benefits (Health, Dental, Vision, STD &amp; LTD, and other medical coverages)</li><li>
Group and Optional Life insurance</li><li>
Employee Assistance Programs</li><li>
401(k) with company matching</li></ul>
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Legal Assistant/Secretary

Bowditch & Dewey, LLP

Company Overview:Join Bowditch &amp; Dewey as a legal assistant in our Family Law &amp; Fiduciary Litigation practice area. This is a fantastic opportunity to become part of a tight-knit, team-oriented environment where collaboration, reliability, and willingness to help others are key values. We are seeking someone who is not only detail-oriented and professional but also a true team player who is ready to jump in and assist wherever needed. This is a 40-hour/week position, and you will have the opportunity to work a hybrid schedule of 4 days per week in-office, and 1 day per week remotely (Monday - Friday 8:30 AM &ndash; 5 PM). This position is based in our Boston office. Family Law experience is required.Position Overview:As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you&rsquo;ll be instrumental in helping our team deliver top-tier legal services. We are looking for someone who is flexible, dependable, and excited to be an integral part of a team. The ideal candidate will be someone who thrives in a collaborative environment, is comfortable building strong working relationships with colleagues in different office locations and can seamlessly communicate and collaborate virtually on a regular basis. The position requires a strong focus on providing sophisticated administrative support for the Family Law &amp; Fiduciary Litigation group.Responsibilities:<ul><li>Manage and coordinate attorney schedules &amp; calendars, including appointments, meetings, court appearances and travel arrangements.</li><li>Prepare, proofread, format legal documents, correspondences, and reports with accuracy and attention to detail.</li><li>Assist attorneys with case management, including organizing and maintaining case files.</li><li>Assist with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures.</li><li>Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.</li><li>Assist with billing and invoicing processes, including time entry and client billing inquiries.</li><li>Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.</li><li>Serve as backup support to the other legal administrative assistants on the team as appropriate.</li><li>Perform other duties specific to the role as assigned.</li></ul>Qualifications:<ul><li>Bachelor's degree preferred but not required.</li><li>A minimum of five years of experience supporting a family law practice.</li><li>Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Excellent written and verbal communication skills, with a keen eye for detail.</li><li>Strong client service skills.</li><li>Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Enthusiasm for learning and willingness to adapt to changing priorities and workflows.</li></ul>Benefits:<ul><li>Competitive salary commensurate with experience.</li><li>Comprehensive benefits package, including health insurance, retirement plans, paid time off.</li><li>Opportunities for professional development and advancement within the firm.</li><li>A supportive and collaborative work environment with a team of dedicated professionals.</li></ul>**Join Our Team: **If you are a motivated individual with a passion for excellence and a desire to contribute to a reputable law firm, we encourage you to apply for our Legal Administrative Assistant position. Take the next step in your career and become part of our success story today!Dedicated to Diversity: Bowditch &amp; Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge, and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients. Equal Opportunity EmployerJob Type: Full-timePay: $32.00 - $45.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02110

Legal Administrative Assistant

Capstone Search Partners

<div><div>The Opportunity: Legal Administrative Assistant</div><div>
Email resumes to: Hayley.christina@capstonesp.com
</div><div></div><div>About the Firm
 
 
Join one of Boston&rsquo;s most esteemed and historic full-service law firms, where excellence is tradition and innovation shapes the future. Our firm is known for representing high-profile clients across a diverse spectrum of industries&mdash;from finance and technology to healthcare and real estate. With a reputation built on integrity, advocacy, and results, we offer a truly collaborative and intellectually stimulating environment for legal professionals.</div><div>
</div><div>The Opportunity
 
 
We are seeking a poised, highly organized, and detail-oriented Legal Administrative Assistant to support our dynamic team of attorneys and paralegals. This is more than just an administrative role; it's an opportunity to become an integral part of high-stakes legal matters, while working alongside some of the most accomplished legal minds in the country.</div><div>
</div><div><div>Key Responsibilities
</div><ul><li>Provide high-level administrative support to attorneys in various practice areas, including litigation, corporate, and regulatory law
</li><li>Prepare, proofread, and format legal documents, correspondence, and filings with precision and professionalism
</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements
</li><li>Handle confidential information with discretion and professionalism
</li><li>Track deadlines, court dates, and manage docketing systems
</li><li>Liaise with clients, court personnel, and internal departments with diplomacy and tact
</li><li>Maintain organized electronic and physical filing systems in compliance with firm protocols</li></ul></div></div>

Wolfsdorf Rosenthal

<div>WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai. 
The Office Assistant/ Office Administrator plays an important role in ensuring that office operations are consistent and uninterrupted by overseeing in-office needs such as mail processing, file production, and supply management. Working alongside the Administrative Legal Assistant, the Office Assistant/ Office Administrator is responsible for printing and filing cases as prepared by legal team members, sorting and distributing mail received each day, and assisting with any other in-person requests as applicable.

This is a full-time, non-exempt position that requires in-office presence at the Boston office each workday. 
Responsibilities:
<ul>
<li>Manage mail processing and file production processes:
<ul><li>Assemble, file, and ship cases sent by remote staff according to established protocols</li>
<li>Receive, organize, and digitally/physically distribute all incoming mail</li>
</ul></li><li>Assist in resolving vendor/office maintenance issues</li>
<li>Act as main point of contact for in-office needs for remote staff, including but not limited to:
<ul><li>Planning periodic in-office events</li>
<li>Arranging courier deliveries</li>
<li>Fielding and responding to or redirecting questions regarding the physical office as appropriate</li>
</ul></li><li>Provide onboarding and offboarding support for in-office employees:
<ul><li>Provide tech equipment on day 1 in office, collect equipment in the office on employee&rsquo;s last day</li>
<li>Complete Form I-9 for in-office new hires under direction of HR department</li>
<li>Follow asset management protocols, including coordinating with IT and Operations departments</li>
</ul></li><li>Other administrative duties as needed</li></ul> 


Requirements:
<ul>
<li>Bachelor's degree required; major in business, accounting, or a related field preferred</li>
<li>2+ years of experience in an administrative or operations-focused role required</li>
<li>Experience in business immigration preferred</li>
<li>Ability to thrive in an entrepreneurial, start-up environment as a positive, proactive problem solver</li>
<li>Strong ability to adapt to new technologies and platforms</li>
<li>Excellent organization and time management skills</li>
<li>Superb attention to detail</li>
<li>Ability to work with multiple stakeholders to meet strict and competing deadlines</li>
<li>Demonstrated ability to prioritize multiple projects</li>
<li>Clear and effective communication skills, especially in a professional email setting</li></ul> 


Interested applicants will be required to submit a resume and cover letter. Salary may vary based on experience and location. 
WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.</div>

Office Assistant / Office Administrator

Weil, Gotshal & Manges LLP

<div><div>Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.</div><div></div><div>
Job Description</div>
This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.<div>
Primary Responsibilities and/or Essential functions:</div><div></div><ul><li>
Coordinate complex, senior-level internal/external meetings and conference calls.</li><li>
Handle a high volume of phone calls.</li><li>
Respond and follow up on client requests.</li><li>
Maintain complex and detailed calendars and prioritize meeting requests and related logistics.</li><li>
Coordinate a high volume of domestic and international travel arrangements and process business requests.</li><li>
Proofread and make revisions to documents as requested.</li><li>
Enter attorney&rsquo;s time via 3E.</li><li>
Create, revise and format legal documents, spreadsheets and presentations.</li><li>
Conduct internet research as directed by attorneys.</li><li>
Establish and maintain paper and electronic files.</li><li>
Interface and establish ongoing positive business relationships with clients.</li><li>
Any additional responsibilities as required by management.</li></ul><div></div><div>
Knowledge, Skills &amp; Abilities:</div><ul><li>
5+ years of experience in a support capacity within a law firm, other legal or similar environment.</li><li>
Ability to maintain confidentiality.</li><li>
Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.</li><li>
Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.</li><li>
Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.</li><li>
Excellent written and oral presentation skills; strong attention to detail.</li><li>
Team player; work well under pressure.</li><li>
Knowledge of Big Law or legal highly preferred.</li><li>
Demonstrate proficiency in all basic, advanced and legal specific applications.</li><li>
Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.</li><li>
Self-starter who can manage competing priorities.</li></ul><div>
Education/Certifications:</div><ul><li>
College degree preferred.</li></ul><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div></div><div></div>

Attorney Support Assistant

Chickasaw Nation Industries

<div>The Law Clerk will support the Health and Human Services (HHS), Office for Civil Rights (OCR) as an integral contributor, by providing mission support to OCR regional offices to ensure compliance by the regulated community with the HIPAA Rules and applicable federal civil rights, conscience and religious freedom regulations.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure &amp; Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental &ndash; Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
<ul><li>Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
</li><li>Demonstrate proficiency in English grammar and punctuation.
</li><li>Excellent organizational, written, and oral communication skills are required.
</li><li>Ability to work in a team or independently in a busy environment is required.
</li><li>Proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.).
</li><li>Ability to work and communicate effectively with all levels of management and coworkers, as well as a wide range of people with diverse backgrounds.
</li><li>Ability to handle highly sensitive and confidential information with exceptional discretion.
</li><li>Ability to manage multiple projects and priorities.
</li><li>Ability to produce quality work, meet critical deadlines and pay attention to detail in a fast-paced, demanding environment.
</li><li>Ability to work independently and in a team environment.
</li></ul>ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
<ul><li>Works independently or as a team leader as required.
</li><li>Evaluate complaints to identify potential violations of HIPAA Rules and/or applicable federal civil rights, conscience and religious freedom regulations. Provides written comments to the COR.
</li><li>Timely respond to correspondence and phone calls related to complaints and requests for
</li><li>technical assistance.
</li><li>Draft all documents related to complaint resolution, including, but not limited to, investigative strategies, notification and data requests, closure letters, voluntary resolution agreements, and corrective action plans.
</li><li>Conduct interviews of complainants and witnesses.
</li><li>Review and analyze policies and procedures, medical records, reports of information system activity, computer audits, the internet, and financial reports.
</li><li>Knowledge of the application of nondiscrimination and conscience regulations, the HIPAA Rules, court decisions, agency case precedent, theories, concepts, and principles to investigation, enforcement, and compliance work.
</li></ul>EDUCATION / EXPERIENCE
Minimum educational experience is a law degree (J.D.) from a law school accredited by the American Bar Association (ABA) or Master&rsquo;s degree from an accredited university.
PHYSICAL DEMANDS
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
The estimated pay range for this role is $81k to $95K, with the final offer contingent on location, skillset, and experience.
CNI offers a comprehensive benefits package that includes:
<ul><li>Medical
</li><li>Dental
</li><li>Vision
</li><li>401(k)
</li><li>Family Planning/Fertility Assistance
</li><li>STD/LTD/Basic Life/AD&amp;D
</li><li>Legal-Aid Program
</li><li>Employee Assistance Program (EAP)
</li><li>Paid Time Off (PTO) &ndash; (11) Federal Holidays
</li><li>Training and Development Opportunities
</li></ul>Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).</div>

Law Clerk

Ged Lawyers

Overview Plaintiff's firm is excited to announce an opportunity for a Personal Injury Litigation Attorney/Associate in Massachusetts- Boston or surrounding areas. Our firm specializes in Personal Injury, auto accidents, wrongful death and slip and fall cases.Candidates must have a proven ability to handle cases independently. Excellent legal research and analysis, written and oral advocacy skills are a must. Candidates are licensed and in good standing in Massachusetts and should also have a collaborative demeanor working within a team. If you have a craving for challenges, and are action oriented and an effective communicator, the opportunity is yours.Responsibilities<ul><li>Handling litigation matters with full cycles, including developing legal strategies, preparing pleadings and motions, attending hearings, conducting discoveries, and running trials.</li><li>Researching cases and writing briefs.</li><li>Participating in settlement negotiations and discussions.</li><li>Delegating assignments to staff and supervising their work.</li><li>Working closely with partners, attorneys and junior attorneys, and law clerk/paralegal to manage cases.</li><li>Representing clients in deposition, and mediation.</li></ul>Requirements<ul><li>3-5 years of litigation experience</li><li>Personal Injury litigation experience is a must</li><li>Licensed to practice and in good standing in Massachusetts</li><li>Ability to thrive in a fast-paced professional law firm setting</li><li>Strong analytical and critical thinking skills</li><li>Excellent written and oral advocacy skills</li></ul>BenefitsCompensation will be commensurate with experience. Benefits such as Medical, Dental,Vision etc. are available to qualified employees.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>License/Certification:<ul><li>Bar License (Required)</li></ul>Work Location: ON-SITE- IN PersonJob Type: Full-timePay: $120,000.00 - $150,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Boston, MA 02108 (Required)</li></ul>Ability to Relocate:<ul><li>Boston, MA 02108: Relocate before starting work (Required)</li></ul>Work Location: In person

Personal Injury Attorney

Explore 27+ Legal assistant in Boston this September. Find roles across top companies and apply now to boost your career.

27 legal assistant jobs IN Boston

Legal Assistant/Secretary

Legal Administrative Assistant

Legal Administrative Assistant

Office Assistant / Office Administrator

Attorney Support Assistant

Law Clerk

Personal Injury Attorney