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legal assistant (real estate company)

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legal assistant real estate company

Mailbox Smart Services

Job Title: Legal Assistant Location: United Arab Emirates Employment Type: Full-timeJob Summary: We are looking for a Legal Assistant with experience in UAE legal procedures and real estate documentation. The candidate will support lawyers in preparing legal documents, following court procedures, and handling agreements in both Arabic and English.Responsibilities:<ul><li>Follow and handle legal procedures with UAE courts (Dubai, Abu Dhabi, and Federal courts)</li><li>Prepare and review lease agreements and Sale &amp; Purchase Agreements (SPA)</li><li>Draft legal documents and correspondence in Arabic and English</li><li>Assist in preparing amicable settlement agreements between parties</li><li>Keep updated with UAE laws (Civil, Commercial, Real Estate, and Rental laws)</li><li>Coordinate with lawyers, clients, and government authorities when required</li></ul>Requirements:<ul><li>Minimum 4 years experience in a UAE law firm or real estate company</li><li>Good knowledge of UAE court procedures</li><li>Ability to draft legal agreements in Arabic and English</li><li>Knowledge of UAE legal regulations and updates</li><li>Good communication and organizational skills</li></ul>Preferred:<ul><li>Experience dealing with real estate cases and tenancy matters</li><li>Familiarity with UAE government portals and legal systems</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working in a UAE law firm or real estate company?</li><li>Have you prepared amicable settlement agreements before?</li><li>Are you able to draft legal documents in both Arabic and English?</li><li>Can you draft lease agreements and SPA (Sale &amp; Purchase Agreement)?</li><li>Do you have Real Estate Company Exp?</li></ul>

Legal Assistant (Real Estate Company)

Al Haramain Perfumes

Job TitleReal Estate Account Manager &amp; Compliance ControllerRole ObjectiveThe Real Estate Account Manager &amp; Compliance Controller is responsible for overseeing end-to-end compliance, documentation, and operational timelines across real estate activities, including leasing, buy &amp; sale, off-plan, and WIP assets. The role focuses on control, coordination, monitoring, and timely compliance, ensuring that all stakeholders (legal, finance, operations, sales, and project teams) meet regulatory and internal requirements&mdash;without directly performing legal work, ground operations, or detailed accounting entries.Role Scope (What This Role Is / Is Not)This Role IS Responsible For:&middot; Compliance oversight&middot; Documentation control&middot; Operational monitoring&middot; Timelines, checklists, and reporting&middot; Cross-department coordinationThis Role Is NOT Responsible For:&middot; Drafting legal documents or providing legal opinions&middot; Site-level / ground operations or inspections&middot; Posting accounting entries or bookkeepingKey ResponsibilitiesCompliance Oversight &amp; Control&middot; Ensure all real estate activities comply with applicable regulations, authority requirements, and internal policies.&middot; Maintain a compliance calendar and track due dates for renewals, filings, registrations, and approvals.&middot; Monitor compliance status for leasing, buy &amp; sale, off-plan projects, and WIP assets.&middot; Escalate risks, delays, or non-compliance to management in a timely manner.&middot; Ensure compliance tasks are completed by responsible teams within defined timelines.Documentation Management &amp; Governance&middot; Ensure completeness, accuracy, and availability of documentation related to:o Buy &amp; sale transactionso Leasing and renewalso Off-plan projects and SPAso WIP assets and project approvals&middot; Verify that documents prepared by legal, sales, or operations teams meet compliance and authority requirements.&middot; Maintain document trackers, version control, and audit-ready records.&middot; Coordinate with legal teams for reviews&mdash;without drafting or negotiating legal clauses.Account Management &amp; Stakeholder Coordination&middot; Act as a central coordination point between clients, internal teams, and external stakeholders.&middot; Ensure client and investor commitments are tracked, communicated, and fulfilled on time.&middot; Oversee account-level compliance and documentation readiness.&middot; Ensure smooth handover of requirements between sales, operations, finance, and legal teams.Buy &amp; Sale, Off-Plan &amp; WIP Oversight (Non-Operational)&middot; Monitor compliance milestones for buy &amp; sale transactions (booking, transfer, registration, handover).&middot; Track off-plan project compliance status, authority approvals, and documentation readiness.&middot; Oversee WIP asset compliance from a control and reporting perspective, not cost booking or payment processing.&middot; Ensure required approvals, certificates, and documentation are in place before milestone progression.Financial &amp; Accounting Interface (Non-Posting Role)&middot; Coordinate with finance teams to ensure:o Monthly closing timelines are meto Required compliance and documentation inputs are provided on timeo Exceptions or discrepancies are highlighted and resolved&middot; Review summary reports and dashboards&mdash;without performing accounting entries or reconciliations.Reporting &amp; Management Updates&middot; Prepare compliance dashboards, status reports, and exception reports for management.&middot; Provide visibility on:o Compliance statuso Documentation gapso Delays and riskso Upcoming deadlines&middot; Support internal and external audits through documentation readiness and coordination.Required Profile &amp; Experience&middot; Bachelor&rsquo;s degree in Business Administration, Finance, Real Estate Management, or related field.&middot; 6&ndash;10 years of experience in real estate compliance, account management, or operational control roles.&middot; Strong exposure to real estate operations without hands-on legal or accounting execution.&middot; Experience coordinating with legal, finance, sales, and operations teams.Key Skills &amp; Competencies&middot; Strong compliance and control mindset&middot; Excellent documentation and process-tracking skills&middot; Ability to manage timelines, dependencies, and multiple stakeholders&middot; Strong reporting and escalation capability&middot; High attention to detail with a governance-oriented approach&middot; Clear communication and coordination skillsJob Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Are you certified CA?</li><li>In how many days you can join?</li><li>what is your current salary and expected salary?</li></ul>Experience:<ul><li>Real Estate Accountant: 3 years (Required)</li><li>AML Compliance: 1 year (Preferred)</li></ul>

Senior Real Estate accountant CA

Position: Real Estate Customer Care &amp; Administration ExecutiveJob SummaryWe are seeking a proactive and organized Customer Care &amp; Admin Executive with real estate 2 to 3 years&rsquo; experience to manage tenant communications, contract administration, renewals, and regulatory documentation. The candidate must be familiar with UAE tenancy laws, contract processes, and property administration across Ajman, Sharjah, and Dubai.The role requires strong coordination between tenants, landlords, brokers, accounts, and government authorities.Key Responsibilities1️ Tenant &amp; Customer Relationship Management<ul><li>Handle tenant inquiries (calls, emails, walk-ins)</li><li>Address complaints and maintenance follow-ups</li><li>Coordinate between tenant and property management team</li><li>Maintain professional communication with landlords and buyers</li><li>Ensure high customer satisfaction and timely resolution</li></ul>2️ Contract Administration<ul><li>Prepare and draft:</li><li>Tenancy Contracts</li><li>Lease Agreements</li><li>Addendums &amp; Amendments</li><li>Verify tenant documents (Emirates ID, Passport, Visa, Trade License if company lease)</li><li>Ensure contract compliance with UAE tenancy law</li><li>Upload contracts to:</li><li>Ejari (Dubai)</li><li>Tawtheeq (if applicable)</li><li>Ajman/Sharjah Municipality system (as applicable)</li><li>Maintain proper digital &amp; physical filing</li></ul>3️ Renewal Management<ul><li>Track contract expiry dates (120 / 90 / 60 / 45-day reminders)</li><li>Send renewal notices as per UAE Law</li><li>Coordinate rental revision approvals</li><li>Prepare renewal contracts</li><li>Follow up for PDC collection &amp; documentation</li><li>Update system after renewal completion</li></ul>4️ Payment &amp; Reminder Coordination<ul><li>Send rent due reminders</li><li>Track post-dated cheques (PDC)</li><li>Coordinate with Accounts department for:</li><li>Outstanding payments</li><li>Security deposit adjustments</li><li>Service charge dues</li><li>Prepare payment follow-up reports</li></ul>5️ Off-Plan / Sales Admin Support (If Applicable)<ul><li>Prepare SPA documentation support</li><li>Follow up on instalment schedules</li><li>Coordinate documentation with developers</li><li>Maintain buyer records &amp; payment tracking</li></ul>6️ Compliance &amp; Legal Coordination<ul><li>Ensure compliance with:</li><li>RERA (Dubai)</li><li>Ajman Municipality regulations</li><li>Sharjah tenancy regulations</li><li>Prepare documentation for:</li><li>Legal notices</li><li>Eviction notices</li><li>Rent dispute cases</li><li>Coordinate with legal advisors when required</li></ul>7️ Reporting &amp; Record Management<ul><li>Maintain tenant database</li><li>Monthly renewal status report</li><li>Vacancy report</li><li>Outstanding payment report</li><li>Contract expiry tracker</li><li>Maintain CRM or ERP updates (Odoo preferred)</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree (Business Administration preferred)</li><li>Minimum 2&ndash;4 years UAE real estate experience</li><li>Knowledge of:</li><li>Ejari system</li><li>UAE Tenancy Law</li><li>Basic accounting coordination</li><li>Strong MS Office skills</li><li>ERP / CRM experience preferred</li></ul>Key Skills<ul><li>Excellent communication skills</li><li>Strong documentation accuracy</li><li>Follow-up &amp; reminder discipline</li><li>Customer service orientation</li><li>Knowledge of Ajman, Sharjah &amp; Dubai real estate practices</li><li>Organized and deadline-driven</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current and expecting salary/</li><li>In how many days you can join?</li></ul>Experience:<ul><li>Real Estate Customer Care &amp; Admin Executive : 1 year (Preferred)</li></ul>

Real Estate customer support

Daark Real Estate

Real Estate Agent (Tagalog Speaker) We are hiring a motivated and dedicated Real Estate Agent to join our growing team.Salary &amp; Benefits:<ul><li>AED 2,500 basic salary</li><li>KPI incentives</li><li>Attractive commission</li><li>Supportive environment</li><li>Career growth opportunities</li><li>Marketing support</li></ul>Requirements:<ul><li>Male or Female (tagalog speaker preferred)</li><li>Own or visit visa</li><li>Real estate experience is an advantage</li><li>Strong sales and communication skills</li><li>Presentable, confident, and goal-oriented</li></ul>Responsibilities:<ul><li>List and promote properties</li><li>Assist clients in buying and selling</li><li>Conduct property viewings</li><li>Build and maintain client relationships</li></ul>Interested applicants may send their CV Mobile &amp; WhatsApp: +971 543493049 Office Location: Falcon TowerJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Real Estate Agent

Al Sultan Road Contracting & Infrastructure

Looking for a detail-oriented and experienced CRM Analyst to manage and optimize our Customer Relationship Management (CRM) system. This is a key role supporting sales, marketing, and operations teams to ensure seamless lead tracking, efficient workflows, accurate reporting, and excellent CRM adoption across the company.The ideal candidate will have UAE experience, strong technical skills, and familiarity with real estate workflows.Key Responsibilities<ul><li>Administer, configure, and maintain the company CRM (Salesforce, HubSpot, Zoho, Odoo, Microsoft Dynamics, or similar)</li><li>Manage CRM users, roles, permissions, and access controls</li><li>Maintain accurate lead and client data through imports, updates, and data cleansing</li><li>Monitor and maintain CRM workflows, including lead management, follow-ups, and sales pipelines</li><li>Create and update dashboards, reports, and performance metrics for management</li><li>Support sales and marketing teams with CRM automation, campaign tracking, and reporting</li><li>Train users on CRM best practices and ensure proper data entry</li><li>Assist with CRM integrations with ERP, marketing, and property management systems</li><li>Ensure data privacy, compliance, and security according to company policy</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, IT, Computer Science, or related field</li><li>2&ndash;4 years of hands-on experience as a CRM Administrator or similar role</li><li>Proven experience managing at least one CRM platform (Salesforce, HubSpot, Zoho, Odoo, Microsoft Dynamics)</li><li>Strong skills in data management, reporting, dashboards, and workflow optimization</li><li>Proficiency in Microsoft Excel and Google Sheets</li><li>Excellent analytical, organizational, and problem-solving skills</li><li>Ability to train and support non-technical users</li><li>UAE experience is required; experience in real estate, property management, or brokerage is highly preferred</li><li>Fluency in Arabic is required</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have as a CRM Administrator or in a similar CRM-focused role?</li><li>Which CRM platforms have you administered hands-on?</li><li>Have you managed CRM data imports, cleansing, and reporting?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

CRM Analyst

GSB Real Estate

We are seeking a result-driven Sales Manager with proven experience in the UAE real estate market to lead, manage, and grow a high-performing sales team.The ideal candidate has:<ul><li>A track record of hitting targets through teams</li><li>Strong experience with agents, brokers, and partnerships</li><li>The ability to execute strategy, not just talk about it</li></ul>Key Responsibilities<ul><li>Lead, manage, and motivate the sales team to consistently meet and exceed targets</li><li>Develop and execute sales strategies aligned with company objectives</li><li>Manage direct and indirect sales channels</li><li>Build and maintain strong relationships with:</li><li>Agents</li><li>Brokers</li><li>External partners</li><li>Monitor market trends, pricing, and competitor activity</li><li>Track KPIs, pipelines, and team productivity using CRM systems</li><li>Coach underperformers and scale top performers</li><li>Collaborate with marketing and management to align lead flow and strategy</li></ul>Mandatory Requirements<ul><li>Minimum 2 years of real estate sales experience in the UAE</li><li>(developer, brokerage, or timeshare)</li><li>At least 4 years in a Sales Manager / Team Lead role</li><li>Proven history of achieving and exceeding sales targets</li><li>Strong leadership, negotiation, and communication skills</li><li>Experience managing teams with monthly and quarterly targets</li><li>Valid UAE driving license (Required)</li></ul>Job Type: Full-timeLanguage:<ul><li>English (Required)</li><li>Hindi (Required)</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Sales Manager

RTC-1 Employment Services

The Role
 Position Title: Marketing Specialist Employment Type: Full Time Salary: up to 8K AED all-inclusive depending on experience and qualifications Job Location: Ajman, UAE About the Client: A premier real estate developer specializing in integrated property development, facilities management, and investment solutions across the Northern Emirates and Dubai. Job Description: § Develop and execute integrated marketing campaigns across digital, print, and property portals. § Manage social media, Google & Meta ads to generate qualified leasing and sales leads. § Create marketing collaterals, property content, and oversee photography/videography production. § Plan mall events and coordinate cross-functional teams to enhance brand visibility.
 
Requirements
 Qualifications: § Candidate must 35 years and below, holding a bachelor’s degree in Marketing, Communications, Graphic Design, or related field. § At least 3 years of UAE experience within real estate, retail (malls), or property management sectors. § Proficiency in graphic design tools (Canva, Adobe Creative Suite – Photoshop, Illustrator, InDesign). § Working knowledge of digital marketing platforms such as Google Ads, Meta Ads, and social media management tools.
 
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Marketing Specialist

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