live event coordinator

BearCom

<div><p><b>About BearCom:</b></p><ul><li>
Largest Distributor of Wireless Voice, Data, and Video Solutions in North America</li><li>
40+ Years Industry-Leading Experience</li><li>
Partnerships with Motorola, JVC Kenwood, Avigilon, +More</li><li>
75+ Branches Across North America
</li></ul><p>The Live Event Fleet Coordinator oversees the BearCom fleet of trucks, trailers, and video surveillance trailers. This role is responsible for managing fleet maintenance, repairs, and operations while ensuring technology and equipment are in optimal working condition. This role requires a blend of technical expertise, organizational skills, and effective communication with traveling teams and other departments.
</p><p>RESPONSIBILITIES</p><p><b>
Fleet Management:</b></p><ul><li>
Responsible for the coordination and documentation of maintenance of rental trucks and trailers (e.g., oil changes, tire rotations, greasing bearings, etc).<ul><li>
Track milage/time of each truck &amp; trailer and coordinate with Project Managers and vendors to arrange maintenance. Of trucks/trailers that are in office and due for service, take them in yourself.</li><li>
Maintain accurate and detailed records of all inspections, maintenance, and repairs performed on Trucks and Trailers.
</li><li>Work with driving team to ensure they are using pre-trip checklists for trucks and trailers.</li><li>
Ability to conduct basic maintenance and minor repairs, if necessary</li></ul></li><li>
Work with trailer vendors to create a maintenance schedule, along with major trailer repairs.
</li><li>Manage the GPS accounts for all fleet vehicles and trailers.</li><li>
Inspect vehicles and equipment upon return to the home office before the next deployment.</li><li>
Maintain troubleshooting and instructional documents for trailers and update as necessary.</li></ul><p><b>
Technical Operations:</b></p><ul><li>
Ensure all trailers&rsquo; WiFi and video technology infrastructure is functional before deployment. Verify firmware in video gear with Video Mgmt. Training Provided.</li><li>
Test and inspect all systems in trailers before they leave home office for events. This includes:</li></ul><p>
**Antenna Mast (20-60 ft.) **Two Way Radio System **Battery Back Up System</p><p>
**Electrical System **Video Cameras **WiFi</p><p>
**Training provided on all systems **Document inspections and maintain database</p><p><b>
Customer and Team Support:</b></p><ul><li>
Work with Project Mgmt Team to coordinate oil changes and minor repairs in the field.</li><li>
Ensure all trailers that come through the home office get fully stocked with supplies and are cleaned/organized.
</li><li>Manage requests from teams in the field and replenish trailer supplies for trailers.
</li><li>Learn and provide basic technical assistance for wireless equipment installed in trailers.</li></ul><p><b>
General Duties:</b></p><ul><li>
Ensure compliance with BearCom policies and procedures.</li><li>
Take on additional projects or responsibilities as assigned.</li></ul><p>
QUALIFICATIONS
</p><ul><li><b>Education:</b> High school diploma or GED required.</li><li><b>
Licensing:</b> Commercial Driver&rsquo;s License (CDL Class A) preferred but not required.</li><li><b>
Technical Skills:</b><ul><li>
Technically adept with the ability to learn on the job.</li><li>
Proficiency in computer systems and software applications.</li><li>
Familiarity with RF technology is a plus.</li><li>
Ability to troubleshoot and diagnose equipment issues.</li></ul></li><li><b>
Interpersonal Skills:</b> Strong team collaboration and communication abilities.</li><li><b>
Physical Requirements:</b><ul><li>
Ability to lift/move up to 60 pounds.</li><li>
Comfortable working in a variety of environments, including shop floors, office settings, event venues, and outdoor conditions.</li></ul></li><li><b>
Other Requirements:</b><ul><li>
Valid driver&rsquo;s license and proof of vehicle insurance.</li><li>
Must pass a drug screening, background check, and Motor Vehicle Record (MVR) check.</li></ul></li></ul><p>
Work Environment</p><p>
The work environment includes office settings, shop floors, and outdoor venues. Employees may be exposed to wet, humid, or hazardous conditions, as well as moderate to high noise levels. Flexibility and adaptability to varying environments are essential.</p><p><b>
Benefits:</b></p><p>
BearCom wants to elevate your professional growth! We place high value on investing in developing our team members and advancing your technical capabilities. BearCom can provide extensive on-the-job training and covers all fees associated with most professional certifications.
</p><p>You&rsquo;ll also receive:</p><ul><li>
Highly Competitive Compensation
</li><li>Medical, Dental, and Vision Insurance</li><li>
Company-Paid Life, Short/Long-Term Disability Insurance</li><li>
Paid Holidays</li><li>
Generous Paid Time Off</li><li>
Matching 401k Plan</li><li>
Employee Referral Bonus</li><li>
Tuition Reimbursement</li></ul></div>

Live Event Fleet Coordinator Garland, TX

Linkviva

<p>As Programming Coordinator, you ll help drive the heartbeat of our live and experiential events. Working closely with the Programming Manager, you ll coordinate the planning, scheduling, and execution of dynamic content   from talent bookings to show timelines   ensuring every element is aligned, polished, and ready to go live.</p>
<p><strong>What You ll Do</strong></p>
<ul>
<li>Support the creation and management of event programming schedules, content formats, and calendars</li>
<li>Coordinate with artists, speakers, performers, and cultural partners on logistics, deliverables, and requirements</li>
<li>Liaise with internal teams (creative, production, operations) to align programming goals and feasibility</li>
<li>Track contracts, technical riders, and program assets, ensuring all materials are submitted on time</li>
<li>Manage databases, programming grids, and run-of-shows with accuracy and updates</li>
<li>Assist with onsite event execution, including rehearsals, show cues, and talent management</li>
<li>Conduct research on new talent, cultural trends, and experiential formats to inform future programming</li>
<li>Document post-event reports, programming feedback, and performance metrics</li>
</ul>
<p><strong>About You</strong></p>
<ul>
<li>Ultra-Organised   You live and breathe structure, precision, and deadlines</li>
<li>Fast-Moving   You re quick to respond, plan ahead, and pivot when needed</li>
<li>Relationship Builder   You know how to manage talent and partners with professionalism and charm</li>
<li>Cool Under Pressure   You thrive in high-energy environments and stay calm on show day</li>
<li>Culturally Curious   You bring passion for art, music, performance, and immersive storytelling</li>
<li>Collaborative   You re a team player who can coordinate across departments with clarity</li>
</ul>
<p><strong>What You Need to Apply</strong></p>
<ul>
<li>2+ years of experience in event programming, content coordination, or cultural project delivery</li>
<li>Proven ability to manage schedules, talent communications, and cross-functional workflows</li>
<li>Strong knowledge of live event production and technical requirements</li>
<li>Fluent in English (spoken and written); Arabic a plus</li>
<li>Bachelor s degree in Event Management, Media, Arts, or related field</li>
<li>Excellent command of Microsoft Office, Google Suite, Airtable/Trello or other project management tools</li>
<li>Based in the UAE with full working rights</li>
</ul>
<p><strong>Your Application Will Stand Out If You:</strong></p>
<ul>
<li>Have experience working on public festivals, large-scale cultural events, or brand experiences</li>
<li>Can work flexible hours including evenings and weekends during event periods</li>
<li>Bring a  no-task-too-small  mindset and a solutions-first attitude</li>
</ul>

Programming Coordinator

FeverUp

<div><div><p>Hey there!
<br>
We're Fever, the world's leading tech platform for culture and live entertainment,</p>
<p>
Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment.
<br>
<br>
Every month, our platform inspires over 300 million people in +40 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.</p>
<p>
Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right?</p>
<p>
To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment!<br>
<br>
Ready to be part of the experience?</p>
<p>
Now, let's discuss this role and what you will do to help achieve Fever's mission.</p></div><p></p>
<p><b>
What is Candlelight?</b></p>
<p>
Since July 2019, Fever Originals has produced a series of classical music concerts in a &quot;candlelit setting&quot; which take place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences. As of today, Candlelight concerts are present in over 300 cities around the world!</p>
<p>
We are looking for a Freelance Event Coordinator to manage our Candlelight concerts in Qatar. This role involves full event management, mainly at weekends.</p><br>
<p><b>
Job description:</b></p>
<p>
We are looking for a <b>Freelance Event Coordinator</b> to manage our Candlelight concerts in <b>Qatar</b>. This role involves full event management, mainly at weekends.</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>On-site concert coordination (pre-production and production).</li>
<li>Supervision of teams (up to 15 people) and service providers (up to 10 companies).</li>
<li>Managing institutional relations (local authorities, companies, associations).</li>
<li>Ensuring a smooth experience for the audience.</li>
</ul>
<p><b>Profile required:</b></p>
<ul>
<li>Experience in logistics and team management.</li>
<li>Knowledge of the live performance sector.</li>
<li>Good stress and contingency management skills.</li>
<li>Fluent in English (Arabic is a plus)</li></ul><br>
<p></p>
<p><b>
Remuneration:</b> According to profile</p><div><p>
Thank you for considering joining Fever. We cannot wait to learn more about you!</p>
<p>
If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch</p>
<p>
Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply!</p>
<p>
If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.</p>
<p>
If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice</p></div></div>

Event Coordinator - Qatar

Mass Production

<p>Role: Senior Show Caller / Live Event Director</p><p>We are looking for an accomplished Show Caller with extensive experience in live events, ceremonies, and high-profile productions. Known for precise cue management, flawless coordination with technical crews, and ensuring seamless audience experiences. Expert in translating creative vision into a live execution plan, balancing discipline and adaptability in high-pressure environments.</p><p><b>Core Competencies:</b></p><p>Live Cue Calling: Precise coordination of sound, lights, AV, performers, and stage management in real time.</p><p>Run of Show Management: Designing, refining, and executing detailed show flows to ensure timing accuracy.</p><p>Team Coordination: Strong communication with producers, directors, talent, and technical crews.</p><p>Crisis Management: Ability to adapt instantly to technical or performance changes without disrupting flow.</p><p>Multilingual (English / Arabic ) to ensure cross-team coordination across international crews.</p><p><b>Experience Highlights:</b></p><p>Successfully called VIP event and ceremonies, award shows, and corporate galas with audiences ranging from 200 to 1,000+.</p><p>Collaborated with lighting designers, AV teams, choreographers, and stage managers to deliver precision-driven productions.</p><p>Managed rehearsals and final runs, ensuring performers and technical teams were aligned with the event timeline.</p><p>Delivered shows for government, private sector, and international clients, consistently praised for professionalism and reliability.</p><p><b>Key Strengths:</b></p><p>Calm, authoritative voice and presence on comms.</p><p>Ability to keep complex productions on time, down to the second.</p><p>Skilled at balancing creative direction with operational precision.</p><p>Trusted partner for producers, directors, and VIP-level clients.</p><p>Job Type: Contract<br/>Contract length: 1 month</p><p>Application Question(s):</p><ul><li>Can you join immediately ?</li></ul>

Senior Show Caller / Live Event Director

Wasserman

<p>Wasserman Live specializes in delivering branding and signage, custom fabrication, live event production and experiential operations across sports, music and entertainment. Working with the world s most iconic properties and brands, we elevate live events to make them unforgettable.</p>
<p>Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com/.</p>
<ul>
 <li>Create and manage detailed project schedules including fabrication, artwork approvals, logistics, and on-site installs.</li>
 <li>Coordinate with internal teams including design, technical, and operations to ensure smooth project execution.</li>
 <li>Review and understand technical drawings, BOQs, and site layouts to guide production and installation teams.</li>
 <li>Liaise with suppliers and fabricators to align on build methods, materials, and installation feasibility.</li>
 <li>Conduct site visits and technical recces where required, ensuring safe and efficient build execution.</li>
</ul>

Project Manager

Grant Thornton

<div><div><h4 class="jobSectionHeader"><b>Job Overview</b></h4>
<p></p><div><p>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.</p>
<p>
As an Events Coordinator at Grant Thornton UAE, you&rsquo;ll support the planning and execution of high-quality client-facing events and select internal initiatives that enhance the firm&rsquo;s brand, client relationships, and employee engagement. Reporting to the event lead, you&rsquo;ll manage logistics, vendor coordination, and on-site delivery &ndash; from concept to post event reporting &ndash; ensuring every event reflects the firm&rsquo;s professionalism, creativity, and brand values. The role requires strong organizational skills, attention to detail, and effective collaboration across teams and with external partners, contributing to the broader marketing and communications strategy.</p>
<p>
Discover your purple and join our Clients &amp; Markets team today!</p>
<p><b>
Let us paint a picture for you
</b><br>
<br>
Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.
<br>
<br>
Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.
<br>
<br>
Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.</p>
<p><b>
As an Events Coordinator some of your responsibilities will include:</b></p>
<p><b>
Event planning &amp; coordination</b></p>
<ul>
<li>Coordinating logistics including venue bookings, catering, equipment, branding, and event materials</li>
<li>Maintaining and updating the event calendar, tracking all planned activities</li>
<li>Preparing checklists, schedules, and production briefs to ensure operational excellence before, during, and after events</li>
<li>Supporting the development of event briefs, agendas, and run-of-show documents</li>
<li>Conducting site visits and pre-event inspections</li>
</ul>
<p><b>Vendor &amp; partner management</b></p>
<ul>
<li>Liaising with suppliers (venues, decorators, photographers, AV providers, etc.) to secure quotes, negotiate costs, and ensure timely delivery</li>
<li>Supporting the event lead in developing and maintaining relationships with event partners and service providers</li>
<li>Ensuring all vendor engagements comply with firm policies and brand standards</li>
<li>Maintaining an organized archive of vendor contacts and performance records</li>
</ul>
<p><b>Marketing &amp; communication support</b></p>
<ul>
<li>Coordinating with the communications, creative, and digital teams to develop invitations, event materials, and social media assets</li>
<li>Managing RSVP lists, guest communications, and registration processes</li>
<li>Assisting with pre-event promotion and post-event coverage through photos, recaps, and social media updates</li>
<li>Collaborating on internal communications to promote employee engagement events</li>
<li>Ensuring consistent brand messaging across all event-related materials</li>
</ul>
<p><b>On-site event delivery</b></p>
<ul>
<li>Providing hands-on coordination during events including managing booths at sponsored events, ensuring seamless guest experience and smooth execution</li>
<li>Supporting setup, registration, signage, and coordination of speakers, hosts, and catering</li>
<li>Acting as a point of contact for guests, partners, and vendors during live events</li>
<li>Assisting with venue preparations by ensuring branding materials, supplies, and technical setups are properly arranged and functioning as require</li>
</ul>
<p><b>Post-event reporting &amp; administration</b></p>
<ul>
<li>Gathering and organizing event feedback, photos, and materials for reporting and internal sharing</li>
<li>Tracking and reconciling event budgets, invoices, and payments</li>
<li>Maintaining a database of venues, suppliers, and event performance metrics</li>
<li>Preparing post-event evaluations, summary reports and lessons learned with the events lead and wider team</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Think you've got what it takes to be a Events Coordinator? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:</b></p>
<ul>
<li>2+ years&rsquo; experience in events management and coordination, preferably in a corporate or professional services environment</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple priorities under pressure and tight deadlines</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with event registration tools, CRM systems and marketing automation tools</li>
<li>Strong English communication skills (both verbal and written), Arabic speaking is advantageous</li></ul></div><br>
<p></p>
<p></p>
</div><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dubai, UAE</div>
</div><div><div>Job Role</div>
<div>Internal Client Services</div>
</div><div><div>Joining Date</div>
<div>Oct-2025</div>
</div><div><div>Preferred Contract Type</div>
<div>Permanent</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Associate</div></div></div></div></div>

Events Coordinator | Clients & Markets | Internal Client Services

<p>As a Production Coordinator in Event Production, you will support the planning and execution of event production activities from pre-production through to onsite delivery and wrap-up. You will be the operational glue that ensures timelines are met, resources are allocated, and everyone has what they need to succeed.</p><p><br></p> <p><strong>What You ll Do</strong></p> <p><strong>Production Support</strong>: Assist Production Managers with timelines, crew schedules, and deliverables.</p> <p><strong>Logistics Coordination</strong>: Manage bookings, permits, equipment orders, and transportation.</p> <p><strong>Documentation &amp; Reporting</strong>: Maintain up-to-date records, production schedules, and progress reports.</p> <p><strong>Vendor Coordination</strong>: Communicate with suppliers and contractors to ensure timely delivery.</p> <p><strong>On-Site Assistance</strong>: Provide hands-on support during event builds, rehearsals, and live days.</p> <p><strong>Post-Event Closeout</strong>: Assist with debriefs, inventory tracking, and reconciliation reports.</p>

Production Coordinator

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