customer orders coordinator — operations support Jobs in Metabolic And Genetics Medicine Jobs In Metabolic And Genetics Medicine Jobs In Metabolic And Genetics Medicine Jobs In Jeddah

customer orders coordinator — operations support

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logistics intern

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sales coordinator

logistics cum sales invoicing coordinator

Perfume Unlimited LLC

We are looking for a Sales, Invoice &amp; Logistics Coordinator who will support the sales and operations teams by preparing quotations, processing sales orders, generating invoices, and coordinating logistics activities to ensure smooth and timely delivery of goods. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently while coordinating between internal departments, customers, suppliers, and logistics partners.Key ResponsibilitiesSales Support &amp; Order Coordination<ul><li>Prepare quotations, proposals, and price lists for the sales team.</li><li>Liaise with customers to confirm requirements and ensure order accuracy.</li><li>Enter and update sales orders in the ERP/CRM system.</li><li>Follow up on pending quotations, approvals, and payments.</li><li>Coordinate with procurement and warehouse teams to confirm stock availability and lead times.</li></ul>Invoice &amp; Order Processing<ul><li>Generate accurate invoices according to company policies, ensuring correct pricing, discounts, and product details.</li><li>Track delivery notes, GRNs, and maintain complete documentation for invoicing.</li><li>Ensure timely submission of invoices to customers and follow-up for payment collection.</li></ul>Logistics Coordination<ul><li>Coordinate with warehouse, logistics providers, and transport companies to schedule and ensure timely deliveries.</li><li>Prepare delivery instructions, packing lists, and dispatch documents.</li><li>Monitor shipment status and ensure on-time delivery to customers.</li><li>Manage inbound and outbound logistics documentation, including delivery notes, shipping documents, and returns.</li><li>Handle customs clearance coordination (if applicable) and ensure compliance with logistics and transport regulations.</li><li>Communicate with drivers, warehouse staff, and customers to resolve delivery-related issues or delays.</li><li>Maintain accurate logistics records, shipment schedules, and transportation costs.</li></ul>Customer Relationship &amp; Issue Resolution<ul><li>Respond to customer inquiries regarding invoices, deliveries, and order status.</li><li>Build and maintain strong customer relationships to support smooth sales operations.</li><li>Address and resolve billing, delivery, or logistics discrepancies promptly.</li></ul>Administrative Support &amp; Reporting<ul><li>Maintain organized records of sales contracts, invoices, delivery notes, and purchase orders.</li><li>Prepare sales reports, invoice summaries, aging reports, delivery trackers, and logistics KPIs.</li><li>Support internal and external audits by providing required documentation.</li><li>Ensure all data is updated and accurate within the ERP/CRM system.</li></ul>Qualifications &amp; Requirements : Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field. 1&ndash;3 years of experience in sales coordination, invoicing, or administrative support (preferably in Saudi Arabia). Good understanding of sales processes, invoicing, and documentation workflows. Proficiency in Microsoft Excel, Word, and CRM/ERP software (SAP/Oracle/Odoo is a plus). Strong communication, organizational, and multitasking skills. Ability to work under pressure and meet deadlines. Fluency in English is required. Arabic is an advantage.Interested candidates are encouraged to apply, female candidates are encouraged indeed.Job Types: Full-time, PermanentPay: From &#65020;4,500.00 per month

Logistics Cum Sales Invoicing Coordinator

Al Safi Danone | الصافي دانون

<div>
 
 
 Role Purpose:
 
 
 
 The sales Coordinator is responsible for overseeing the daily movement of products from primary to secondary warehouses, ensuring accurate short-term demand planning and efficient SKU-level van loading. This role is essential to maintaining product availability, reducing wastage, and driving operational excellence across both fresh and long-life dairy categories.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Dispatch &amp; Order Management:
 
 
 <ul>
 <li>
 Plan and manage daily dispatch orders from primary to secondary warehouses based on forecast and sales trends.
 </li>
 <li>
 Validate and monitor stock movements to ensure timely replenishment of secondary warehouses.
 </li>
 <li>
 Maintain accurate records of dispatched quantities versus actual sales.
 </li>
 </ul>
 
 
 2. Short-Term Demand Planning:
 
 
 <ul>
 <li>
 Analyze daily sales data to forecast short-term requirements for fresh and long-life products.
 </li>
 <li>
 Coordinate with production and supply chain teams to align dispatch plans with demand.
 </li>
 <li>
 Track near-expiry products and implement proactive measures to reduce wastage.
 </li>
 </ul>
 
 
 3. Van Loading &amp; Quality Control:
 
 
 <ul>
 <li>
 Ensure vans are loaded accurately by SKU according to the daily route plan.
 </li>
 <li>
 Monitor van stock levels to prevent out-of-stock situations during delivery.
 </li>
 <li>
 Conduct checks to minimize unsold stock and control wastage.
 </li>
 </ul>
 
 
 4. Reporting &amp; Performance Tracking:
 
 
 <ul>
 <li>
 Prepare daily reports on:
 </li>
 <li>
 Sales vs. forecast accuracy
 </li>
 <li>
 Van loading accuracy
 </li>
 <li>
 Van out-of-stock incidents
 </li>
 <li>
 Wastage and unsold stock control
 </li>
 <li>
 Near-expiry tracking
 </li>
 <li>
 Share insights with sales and commercial excellence teams for continuous improvement.
 </li>
 </ul>
 
 
 5. Cross-Functional Collaboration:
 
 
 <ul>
 <li>
 Work closely with logistics, warehouse, and sales teams to ensure smooth operations.
 </li>
 <li>
 Escalate issues promptly and propose corrective actions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, Supply Chain, or related field.
 </li>
 <li>
 1&ndash;3 years of experience in FMCG (preferably Dairy) in dispatch planning or sales coordination or Orders management.
 </li>
 <li>
 Strong analytical and reporting skills; proficiency in MS Excel and ERP systems (SAP preferred).
 </li>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities.
 </li>
 </ul>
 
 
</div>

Sales Coordinator

Hudson Manpower

<div>Job Details
Job Title: Material Coordinator
Salary Grade: SAR 3,500-4,000 + FAT
Division / Department: TS-MSS
Employment Type: Visit Visa
Duty Hours: 12 Hours / Day, 7 Days / Week
Contract Duration: 2 months
Job Summary We are looking a experienced Material Coordinator to manage and control all materials, tools, and equipment required for the upcoming shutdown/turnaround. The Coordinator will ensure timely availability, tracking, allocation, and documentation of all shutdown materials in alignment with SABIC procedures. This role requires excellent organizational skills, attention to detail, and strong coordination with maintenance, planning, procurement, and warehouse teams.
Key Responsibilities<ul><li>
Coordinate the receipt, inspection, storage, and issuance of materials, tools, and equipment required for shutdown activities.</li><li>
Ensure all materials comply with SABIC specifications, certificates, and approved vendor documentaion.</li><li>
Monitor material availability and highlight shortages or delays to the planning and execution teams.</li><li>
Prepare and maintain material tracking sheets, MR (Material Request), and daily inventory updates.</li><li>
Manage material staging areas and ensure materials are delivered to job sites on time.</li><li>
Verify material descriptions, part numbers, quantity, and ensure full traceability.</li><li>
Coordinate with warehouse, procurement, and logistics teams for timely material flow.</li><li>
Assist in the preparation of BOM (Bill of Materials) and ensure alignment with work orders.</li><li>
Track consumables, spare parts, and tools issued to technicians and ensure proper return and accountability.</li><li>
Support shutdown planners in forecasting material needs and checking readiness before job execution.</li><li>
Ensure proper storage conditions for sensitive materials such as instruments, electrical items, and lubricants.</li><li>
Maintain detailed records for audits, material reconciliation, and final shutdown documentation.</li><li>
Enforce SABIC safety policies and ensure safe handling and movement of materials.</li></ul> 
Qualifications &amp; Experience<ul><li>
Education: Diploma in Engineering, Supply Chain, or relevant technical field.</li><li>
Experience:<ul><li>
Minimum 5-7 years of experience as a Material Coordinator in petrochemical, oil &amp; gas, or industrial shutdown projects.</li><li>
Prior experience working in SABIC shutdowns is highly preferred.</li><li>
Strong understanding of mechanical, electrical, and instrumentation materials.</li></ul></li><li>
Preferred Certifications: SABIC/Aramco Work Permit Holder , Supply Chain or Material Management Training , SAP/MM or similar ERP system experience.</li></ul></div>

Material Coordinator - Shutdown (KSA)

Med Market Agency

<div>
 About Us
 
 Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient Administrative Coordinator to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 
 Position Overview
 
 The Administrative Coordinator will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 
 Key Responsibilities
 <ul>
 <li>
 Manage day-to-day administrative tasks, including filing, document preparation, and data entry
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, calls, letters)
 </li>
 <li>
 Schedule meetings, appointments, and maintain team calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and internal documents
 </li>
 <li>
 Coordinate office supplies, stationery, and inventory management
 </li>
 <li>
 Support HR tasks such as maintaining employee records and assisting with onboarding
 </li>
 <li>
 Arrange travel bookings, transportation, and logistics when required
 </li>
 <li>
 Maintain office cleanliness, organization, and overall readiness
 </li>
 <li>
 Provide general support to the management team as needed
 </li>
 </ul>
 Qualifications
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 1&ndash;3 years of experience in administrative or office support roles
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Ability to handle confidential information with integrity
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 </li>
 </ul>
</div>

Administrative Coordinator

Apt Resources Pvt.Ltd.

Apt Resources is seeking a Sales Representative for our client in the power solutions sector based in Riyadh. This role focuses on developing new business opportunities, building strong customer relationships, and supporting the growth of core product sales within the conventional power market. The ideal candidate will be proactive in meeting clients, identifying opportunities, and achieving assigned sales targets.
 Key Responsibilities
 <ul>
<li>Conduct field visits to promote power products to new and existing customers</li>
<li>Understand client needs, project timelines, and purchasing behavior</li>
<li>Generate leads through calls, site visits, networking, and referrals</li>
<li>Prepare and present commercial offers including pricing and delivery terms</li>
<li>Follow up on quotations until closure and negotiate within approved guidelines</li>
<li>Coordinate with internal teams for smooth order processing and delivery</li>
<li>Monitor open POs and ensure timely invoicing and customer satisfaction</li>
<li>Maintain accurate CRM records and sales pipelines</li>
<li>Develop quarterly and yearly sales plans and contribute to forecasting</li>
<li>Track competitor activities and provide market insights</li>
<li>Participate in exhibitions, events, and marketing initiatives</li>
<li>Resolve customer concerns related to quotes, orders, or delivery</li>
<li>Submit periodic sales performance reports</li>
<li>Ensure compliance with company processes and quality standards</li>
</ul>
Requirements: 
<ul>
<li>Bachelor’s degree in a related field</li>
<li>Minimum 2 to 4 years of sales experience, preferably in power solutions</li>
<li>Strong communication, negotiation, and presentation skills</li>
<li>Customer focused with strong follow up abilities</li>
<li>Able to work under pressure and meet deadlines</li>
<li>Fluency in English</li>
<li>Valid Saudi driving license preferred</li>
</ul>
Benefits: 
As per market Standards

Sales Representative - Power Solutions

SAP AMS Consultant (Arabic Speaking)

M Hotel Al Dana Makkah

<div>As a Human Resources Coordinator, you will play a vital role in supporting the HR department's daily operations and initiatives. This position is responsible for providing administrative and logistical support to ensure the smooth functioning of various HR functions.
Key Job Responsibilities:<ul>
<li>
Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.</li>
<li>Coordinate and facilitate the onboarding process for new colleagues.</li>
<li>Maintain accurate and up-to-date HR records, both electronic and physical files.</li>
<li>Respond to colleague inquiries and provide support related to HR policies and procedures.</li>
<li>Assist in benefits administration and process benefits-related inquiries.</li>
<li>Coordinate HR-related training and development programs, including logistics and scheduling.</li>
<li>Support the resolution of employee relations issues and conflicts as directed by the head of HR.</li>
<li>Prepare and distribute HR communications and notices to colleagues.</li>
<li>Assist in the preparation of HR reports, metrics, and data analysis.</li>
<li>Assist in the organization and execution of HR events and activities.</li>
<li>Collaborate with HR team members and other departments to support HR initiatives.</li>
<li>Operate in a safe and environmentally friendly manner to safeguard the health and safety of colleagues, as well as contribute to environmental conservation.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Human Resources Coordinator

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