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admin assistant & receptionist role

office admin

Dsquares

<div>
 Dsquares specializes in offering loyalty programs that bring our clients closer to their consumers. Through our different range of solutions, we deliver end-to-end experience, managing and executing all technical, operational, and commercial aspects of our customers' loyalty programs. From full loyalty programs, couponing solutions to interactive directory services, coupled with an extensive network of merchants, Dsquares serves some of the most loved brands in the region.
 
 
 Our People are our Brand - Developing seamless loyalty solutions is only possible when we've got a great team on our side. Our culture is open and empowering. If you are passionate and driven, you will fit right in.
 
 
 
 About the role:
 
 
 
 We are currently seeking a highly organized and detail-oriented Office Administrator to join our HR department at Dsquares. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office and providing administrative support to our HR team.
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Handle employee inquiries and provide information regarding Administration policies and procedures.
 </li>
 <li>
 Assist in organizing company events and employee engagement activities.
 </li>
 <li>
 Organize office meetings, and training sessions, including catering and logistics.
 </li>
 <li>
 Coordinate travel arrangements and accommodations for employees.
 </li>
 <li>
 Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff.
 </li>
 <li>
 Maintain office supply inventory, placing orders as needed ensuring inventory is well stocked, and managing vendor relationships.
 </li>
 <li>
 Process invoices, managing petty cash, and assisting with expense tracking and budget management
 </li>
 <li>
 Maintain records for all office expenses and submit reports to the finance department
 </li>
 <li>
 Act as the primary point of contact for office related inquiries, providing information and assistance to visitors and staff
 </li>
 <li>
 Coordinating and managing appointments, meetings, and rooms schedule in order to prevent duplicate bookings
 </li>
 <li>
 Assist in organizing company events &amp; employee engagement activities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Required Education: Bachelor's degree (BSc.)
 </li>
 <li>
 1-2 Years of experience as an Office Administrator or similar role
 </li>
 <li>
 Proven work experience as an Office Administrator or similar role
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 </li>
 <li>
 Ability to work independently and as part of a team
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Private Medical Insurance &amp; life cover.
 </li>
 <li>
 Transportation &amp; Mobile Allowance Benefit.
 </li>
 <li>
 Annual profit share.
 </li>
 <li>
 Hybrid working environment.
 </li>
 <li>
 Inclusive working environment with enhanced maternity and paternity benefits.
 </li>
 <li>
 Work and organizational culture which values learning.
 </li>
 <li>
 Regular perks such as company social, wellbeing &amp; CSR events.
 </li>
 <li>
 Your Birthday Off.
 </li>
 <li>
 Extra day of leave for every year of completion
 </li>
 </ul>
</div>

Office Admin

COA Holding Company

<div>
 
 Location:
 
 Hyde Park, New Cairo
 
 
 
 Job Type:
 
 Full-Time | On-site
 
 
 
 Overview
 
 
 
 At
 
 COA
 
 , we&rsquo;re dedicated to transforming healthcare through innovative partnerships and purposeful commercial strategies. We work across sectors to improve access, awareness, and adoption of health solutions that make a real difference in people's lives. As we grow, we&rsquo;re looking for passionate professionals who are eager to drive impact and help shape the future of healthcare delivery.
 
 
 
 About The Role
 
 
 
 The Office Administrator will be responsible for overseeing all office operations, including facility and maintenance coordination, office supplies management, housekeeping supervision, and managing office boys. The role includes welcoming clients and visitors, handling incoming calls and emails, coordinating meetings, scheduling calendars, and ensuring meeting rooms are prepared and well organized. You will also follow up on vendors, ensure the office environment is clean, functional, and professional at all times, and proactively identify and address any operational or administrative needs to support the team&rsquo;s productivity.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.]
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Experience in office administration, facility, or operations support
 </li>
 <li>
 Fluent English (written and spoken)
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and manage daily priorities efficiently
 </li>
 <li>
 Proficiency in office software and administrative tools
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred)
 </li>
 <li>
 Previous experience in a similar role is a plus
 </li>
 <li>
 Proactive, hands-on, and team-oriented attitude
 </li>
 <li>
 Preference for candidates residing in New Cairo
 
 
 </li>
 </ul>
 
 Why Join COA?
 
 
 
 <ul>
 <li>
 Be part of a mission driven healthcare organization
 </li>
 <li>
 Work in a supportive, collaborative, and friendly environment
 </li>
 <li>
 Opportunity to grow, learn, and make a real impact
 
 
 </li>
 </ul>
 
 Interested?
 
 
 
 Send your CV to
 
 shams.elbeltagy@coaholding.com
 
 
 
 and become part of a team that&rsquo;s making healthcare better every day.
</div>

Fawry MSME Finance

<div>
 <ul>
 <li>
 
 Oversee daily administrative operations related to the building and office facilities
 
 
 </li>
 <li>
 
 Coordinate with service providers (maintenance, cleaning, security, utilities)
 
 
 </li>
 <li>
 
 Monitor building maintenance and report any issues or required repairs
 
 
 </li>
 <li>
 
 Ensure compliance with safety regulations and company policies
 
 
 </li>
 <li>
 
 Manage office supplies and coordinate procurement when needed
 
 
 </li>
 <li>
 
 Support internal departments with administrative requirements
 
 
 </li>
 <li>
 
 Maintain records, contracts, and documentation related to facilities
 
 
 </li>
 <li>
 
 Handle basic coordination for office moves, seating arrangements, and layouts
 
 
 </li>
 <li>
 
 Assist in organizing meetings and internal activities when required
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree or relevant diploma
 
 
 </li>
 <li>
 
 1&ndash;2 years of experience in administration or facilities-related roles
 
 
 </li>
 <li>
 
 Good communication and coordination skills
 
 
 </li>
 <li>
 
 Ability to manage multiple tasks and work under pressure
 
 
 </li>
 <li>
 
 Basic knowledge of MS Office (Word, Excel, Outlook)
 
 
 </li>
 <li>
 
 Strong organizational and problem-solving skills
 
 
 </li>
 </ul>
</div>

Office Administrator

51Talk

<div>
 
 The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 
 Minimum 5 years of administrative experience.
 
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Elanco

<div>
 
 At Elanco (NYSE: ELAN) &ndash; it all starts with animals!
 
 
 
 
 As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.
 
 
 At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose &ndash; all to Go Beyond for Animals, Customers, Society and Our People.
 
 
 
 
 At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you&rsquo;ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
 
 
 
 
 Making animals&rsquo; lives better makes life better &ndash; join our team today!
 
 
 
 
 Your role:
 
 Office Administrator
 
 
 The Office Administratory is responsible for managing office needs and providing administrative support to HR, Finance, and Regulatory.
 
 
 
 Your Responsibilities:
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Ensure effective front desk coverage during core working hours, including welcoming visitors, handling calls, and providing general guidance.
 </li>
 <li>
 Maintain up-to-date email distribution lists and internal/external contact lists.
 </li>
 <li>
 Manage courier services, ensuring timely handling of incoming and outgoing shipments and mail.
 </li>
 <li>
 Own vendor creation and updates on SAP for Egypt.
 </li>
 <li>
 Prepare Purchase Orders (POs) and follow up on vendor payments in coordination with Finance.
 </li>
 <li>
 Lead office management activities, including ordering office supplies (stationery, supermarket items, etc.), managing utilities and office bills, and coordinating with building management, cleaning companies, security consultants, and other suppliers.
 </li>
 <li>
 Support visitors and guests, including issuing invitation letters, preparing consulate documentation, and coordinating travel and stay logistics in Egypt.
 </li>
 <li>
 Manage the warehouse, ensuring compliance with local requirements and readiness for inspections at all times.
 </li>
 <li>
 Ensure office compliance with health, safety, and security standards.
 
 
 </li>
 </ul>
 Finance Support
 
 
 <ul>
 <li>
 Ensure local platforms and documentation are up to date and compliant with EGQS (Elanco Global Quality Standards) and EFPs (Elanco Functional Procedures).
 </li>
 <li>
 Create shopping carts and support procurement activities as required.
 </li>
 <li>
 Receive, verify, and file original invoices, and confirm completion to the Finance team.
 </li>
 <li>
 Follow up with the tax consultant to ensure timely tax payments and updated tax approvals.
 </li>
 <li>
 Receive, review, and file employee expense reports and confirm submission to Finance.
 </li>
 <li>
 Act as the primary point of contact between local suppliers and the Finance team.
 </li>
 <li>
 Liaise with relevant governmental authorities for finance, tax, and legal-related matters.
 </li>
 <li>
 Handle office petty cash (if applicable), ensuring proper tracking and documentation.
 </li>
 <li>
 Support audits by providing requested financial and administrative documentation.
 </li>
 <li>
 Participate in ad-hoc projects and tasks as requested.
 
 
 </li>
 </ul>
 Regulatory Support
 
 
 <ul>
 <li>
 Request and follow up on courier shipments of registration documents and product samples.
 </li>
 <li>
 Compile and maintain hard-copy regulatory files in line with local regulatory requirements.
 </li>
 <li>
 Support local purchase of regulatory-related equipment and materials.
 </li>
 <li>
 Create internal POs and submit registration-related expenses through Elanco systems.
 </li>
 <li>
 Coordinate with internal stakeholders to ensure timely regulatory documentation and submissions.
 
 
 </li>
 </ul>
 IT Support
 
 
 <ul>
 <li>
 Maintain an up-to-date inventory of local IT equipment.
 </li>
 <li>
 Receive, distribute, and track IT tools provided to employees.
 </li>
 <li>
 Coordinate with local IT technicians and vendors to support hardware, software, and internet-related issues.
 </li>
 <li>
 Escalate IT issues to regional or global IT teams when required.
 
 
 </li>
 </ul>
 HR Support
 
 
 <ul>
 <li>
 Act as the point of contact with the Social Security representative to submit and receive documentation related to employee registration and de-registration.
 </li>
 <li>
 Receive and manage hard-copy employee files related to health insurance and other HR documentation.
 </li>
 <li>
 Support HR with onboarding and offboarding logistics (documentation collection, system access coordination, etc.).
 </li>
 <li>
 Assist with employee communications and local HR administrative processes as needed.
 
 
 </li>
 </ul>
 
 What You Need to Succeed (minimum qualifications):
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in an administrative, office management, or corporate support role.
 </li>
 <li>
 Fluency in English and Arabic (written and spoken).
 </li>
 <li>
 Strong organizational and time-management skills with high attention to detail.
 </li>
 <li>
 Ability to manage multiple priorities and work independently in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 Experience working with SAP or similar ERP systems is a plus.
 </li>
 <li>
 Strong interpersonal skills and ability to interact professionally with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Travel: 0-10%
 </li>
 <li>
 Location: Cairo, Egypt
 
 
 </li>
 </ul>
 
 Don&rsquo;t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
 
 
 
 Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
</div>

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

talabat

<div>
 talabat is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.
 
 
 
 Job Description
 
 
 
 We are looking for a Team Lead &ndash; Sales Admin to lead and develop the Sales Admin team, ensure accurate and efficient sales processes, and support seamless partner activation. This role oversees Admin Account Managers and collaborates with Sales, Onboarding, Restaurant Operations, and Inventory Management to maintain data accuracy and deliver an excellent partner experience.
 
 
 
 WHAT&rsquo;S ON YOUR PLATE?
 
 
 
 <ul>
 <li>
 Lead and mentor the Sales Admin team, assign and monitor tasks, ensure timely delivery, and provide ongoing coaching to build a culture of accuracy, ownership, and customer focus.
 </li>
 <li>
 Oversee vendor and contract processes, including new contract creation, updates, extensions, terminations, annex preparation, and accurate bank detail management.
 </li>
 <li>
 Manage tablet and SIM operations, including collections, replacements, SIM requests, activations, and coordination with IMU for stock and issue resolution.
 </li>
 <li>
 Support partner activation by coordinating with Sales and related teams, managing switches and new setups, and ensuring fast, proactive handling of all partner admin requests.
 </li>
 <li>
 Ensure data accuracy, identify and improve process gaps, standardize Sales Admin operations across regions, and support centralized operational enhancements.
 </li>
 <li>
 Collaborate with Onboarding, Restaurant Operations, IMU, and Sales Operations leadership to ensure a smooth partner journey and support key projects, including reachability, missing branches, price disparity, ESR validation, NPS, churn validation, and DLD/DLP monitoring.
 
 
 </li>
 </ul>
 
 WHAT DID WE ORDER?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Operations, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in Sales Operations, Admin Operations, or similar functions.
 </li>
 <li>
 Previous experience in team leadership or supervising a small team is preferred.
 </li>
 <li>
 Strong organizational, analytical, and problem-solving skills.
 </li>
 <li>
 High attention to detail and commitment to accuracy.
 </li>
 <li>
 Proficiency in systems used for contracts, onboarding, or sales processes is a plus.
 </li>
 </ul>
</div>

Team Lead Sales Admin

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Team Lead Sales Admin