office administration

Catapult Consulting Services LLP

Job SummaryThe Office Administrator will be responsible for managing day-to-day administrative operations, ensuring smooth office functioning, maintaining accurate records, coordinating with internal teams, vendors, and government authorities, and supporting basic accounting and collection follow-ups.Key Responsibilities<ul><li>Manage office documentation, filing, and record maintenance in an organized manner.</li><li>Coordinate with internal teams (Accounts, Operations, and other departments) to support administrative requirements.</li><li>Liaise with vendors and service providers for office needs such as supplies, utilities, and maintenance.</li><li>Liaise with government departments for applying and renewing licenses, permits, and approvals.</li><li>Handle official correspondence, phone calls, and emails professionally.</li><li>Maintain trackers, databases, and logs related to documentation, vendors, contracts, and invoices.</li><li>Organize and schedule meetings, prepare minutes of meetings (MoM), and circulate follow-ups.</li><li>Keep and maintain employee attendance and basic HR-related records.</li><li>Follow up with clients and coordinate with the accounts team for collections of outstanding invoices.</li><li>Ensure smooth day-to-day office operations and timely resolution of administrative issues.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or a related field.</li><li>Prior experience in office administration or a similar role is preferred.</li><li>2-3 years of experience in admin</li><li>Basic knowledge of accounting processes, invoicing, and collections will be an added advantage.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and office management systems.</li><li>Familiarity with dealing with vendors and government departments is desirable.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Current CTC (AED)</li><li>Expected CTC (AED)</li><li>Notice Period</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin Assistant (Female)

Makeup Atelier Training Center

We&rsquo;re Hiring: Office Administrator (Lady only)Beauty &amp; Makeup Education IndustryLocation: DubaiSchedule: Full-Time | Monday&ndash;Saturday | Immediate StartMake-Up Atelier Training Center Dubai is looking for an experienced Office Administrator to join our premium beauty academy.This role is ideal for a highly organized, proactive professional with a passion for beauty, education, and high-end brand standards.Key Responsibilities<ul><li>Manage and oversee daily office and academy operations</li><li>Coordinate schedules, classes, appointments, and internal workflows</li><li>Act as a key point of communication between management, trainers, students, and clients</li><li>Ensure smooth coordination across departments and with external partners</li><li>Support organization of masterclasses, events, and special projects</li><li>Collaborate with the marketing team to maintain consistent brand voice and visual identity</li><li>Assist with content coordination and campaign planning when required</li><li>Monitor administrative processes, documentation, and reporting</li><li>Maintain a high level of professionalism, confidentiality, and brand presentation</li></ul>Required Skills &amp; CompetenciesYou must be able to:<ul><li>Effectively organize, prioritize, and manage multiple tasks</li><li>Handle calendars, bookings, follow-ups, and internal coordination</li><li>Communicate confidently and professionally with clients and partners</li><li>Work independently while being a strong team player</li><li>Support marketing and content initiatives when needed</li><li>Maintain accuracy and attention to detail in all administrative tasks</li></ul>Ideal Candidate Profile<ul><li>5+ years of experience in administration, office management, or operations</li><li>Previous experience in the beauty, makeup, fashion, or creative industry (strong advantage)</li><li>Proficiency in Microsoft Office, Google Workspace, and Outlook</li><li>Basic understanding of Amazon store operations</li><li>Hands-on experience with TikTok and Meta Business Suite</li><li>Strong awareness of current beauty trends and digital content</li><li>Excellent communication skills in English (additional languages are a plus)</li><li>Creative, well-organized, reliable, and detail-oriented</li></ul>Working Hours: 10:00 AM &ndash; 7:00 PM | Monday to SaturdayHow to Apply: Please send your CV and a short cover message explaining why you are a good fit for this role.Job Type: Full-timeWork Location: In person

Office Administrator

House Masters Real Estate

Job Title: Office Administrator Company: House Masters Real Estate Co. Location: Deira, Dubai, UAE Employment Type: Full-time Start Date: ImmediateAbout Us:At House Masters Real Estate Co., we are committed to delivering exceptional real estate services across Dubai. With a focus on professionalism, integrity, and results, we are looking for a proactive and organized Office Administrator to join our growing team.Job Summary:We are seeking a detail-oriented and reliable Office Administrator to manage the day-to-day administrative operations of our real estate office. The ideal candidate will be highly organized, tech-savvy, and capable of multitasking in a fast-paced environment.Key Responsibilities:<ul><li>Manage office supplies, equipment, and general organization of the workspace</li><li>Answer and direct phone calls and emails to appropriate departments</li><li>Coordinate meetings, schedules, and appointments for management and agents</li><li>Maintain and organize property listings, client files, and office records</li><li>Assist with basic HR and accounting tasks (filing, document preparation, follow-ups)</li><li>Ensure timely updates on CRM systems and maintain listing databases (Property Finder, Bayut, etc.)</li><li>Support real estate agents with administrative and clerical tasks</li><li>Greet visitors and provide a professional first impression of the company</li></ul>Requirements:<ul><li>Proven experience in an administrative or office support role (real estate industry preferred)</li><li>Strong knowledge of MS Office (Word, Excel, Outlook), Google Workspace, and CRM platforms</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and organizational abilities</li><li>Ability to prioritize tasks and work independently</li><li>Familiarity with Dubai real estate portals is a plus</li><li>Fluent in English (Arabic or other languages are a bonus)</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Supportive and professional work environment</li><li>Growth opportunities within the real estate sector</li><li>Training and development support</li></ul>Job Types: Full-time, PermanentPay: AED1,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Office Administrative: 1 year (Preferred)</li></ul>

Xtend Technologies LLC

Office AdminJob Responsibilities* Meet and greet all visitors coming to office and assist them with their queries.* Attend all calls coming to office and take the details of each call.* Maintain daily cash* Keep track of stock movement and do documentation for the same.* Collect bills for reimbursement.* Ensure that all payments to vendors are done on time.* Maintain all administrative documents and files.* Assist the people on field for sales and support.* Ensure submission of current documents to Banks, Immigration, Post office, Customs, Labour Organisations after renewal account.* Handling Purchase Requisites.Job Type: Full-timePay: AED1,300.00 - AED1,800.00 per monthApplication Question(s):<ul><li>Do you have a valid UAE/Dubai visa? If yes, please mention the visa type and expiry date.</li></ul>

Office Admin

Queen of Sands

We are looking for a reliable and well-organized Office Administrator / Receptionist to support our day-to-day office operations. This role is focused on maintaining a smooth, welcoming, and well-functioning office environment and acting as a coordination point between the management and the sales team.Key Responsibilities:<ul><li>Being present in the office and welcoming clients, agents, and partners</li><li>Handle office phone calls, emails, and WhatsApp messages</li><li>Coordinate daily with agents, brokers, and the internal team on ongoing deals</li><li>Monitor and restock basic office supplies and daily essentials as needed</li><li>Take care of overall office organization and hygiene, including workspaces, pantry, and meeting areas</li><li>Provide day-to-day administrative support to the Head of Sales and the sales team</li><li>Supporting new team members during their onboarding and adaptation, including basic office logistics and orientation</li><li>Providing basic technical support (with laptops, Wi-Fi access, office equipment, and helping with online meetings, conferences)</li></ul>Documets part:<ul><li>Keep all digital and physical files organized and properly maintained</li><li>Prepare and follow up on real estate documents such as Form A, Form B, Form I, MOUs, and related paperwork</li><li>Make sure all documents are properly filled, signed, and stamped before proceeding</li></ul>Requirements:<ul><li>Previous experience working as a real estate admin in Dubai</li><li>Good knowledge of RERA forms and real estate documentation</li><li>Good communication skills in English</li><li>Strong attention to detail and good organizational skills</li><li>Ability to work independently and manage multiple tasks in a busy office environment</li><li>Friendly, professional, and service-oriented attitude</li><li>Comfortable working with basic technology and office equipment (&ldquo;tech-friendly&rdquo;)</li><li>Pleasant look and strictly follow a corporate dress code</li><li>Arabic speaker (great advantage)</li></ul>What We Offer:<ul><li>Stable office-based role in a professional environment</li><li>Opportunity to be an important part of daily office operations</li><li>Opportunity to work in a premium international enviroment</li><li>Competitive package for working in the UAE</li><li>Modern tech equipment + coverage of communication expenses</li><li>Working Days &amp; Hours: Monday to Friday, office working hours as per the company schedule</li></ul>If you are organized, proactive, enjoy supporting people, and feel comfortable working with both people and technology, we would be happy to meet you.Job Type: Full-timePay: From AED1,500.00 per monthExperience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Brainstorm Human Resource Consultant

Job Title: Office Admin Executive Location: Dubai, UAEJob Description: We are looking for an Office Admin Executive to support daily office operations in a design firm environment.Key Responsibilities:<ul><li>Follow up on accounts receivable</li><li>Handle office paperwork and documentation</li><li>Prepare well-designed PowerPoint presentations</li><li>Perform other administrative tasks as required</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Husband Visa / Own Visa preferred</li><li>Well spoken, well groomed, and professionally dressed</li><li>Good working knowledge of MS Office, especially PowerPoint</li></ul>Salary: AED 3,000 &ndash; 4,000Application Process: Initial Shortlisted candidates are required to record a 5-minute self-introduction video, highlighting their experience and suitability for the role, as part of the application process.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Your visa status, Expected salary, Notice period?</li></ul>Experience:<ul><li>Office admin/Accounts/HR or similar: 2 years (Required)</li><li>Accounts/Finance knowledge-based : 1 year (Preferred)</li><li>Paperwork/Office documentation: 2 years (Required)</li><li>MS Powerpoint/MS office: 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>Spouse Visa/Own Visa (Required)</li></ul>

Office Admin - Female - Spouse Visa

Explore 2003+ Office administration in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2003 office administration jobs IN Dubai United Arab Emirates

Admin Assistant (Female)

Office Administrator

Office Administrator

Office Admin

Office Administrator

Office Administrator

Office Admin - Female - Spouse Visa