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assistant_administration & facilities

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personal and administrative assistant

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personal assistant

office administrative assistant

Alshamel Medical Laboratories Management Co.

<ul><li>Responsible for scanning and archiving all company related documents such as B2B contracts, internal contracts, tender documents, receipts and etc.</li><li>Serves as support system in HR Department, Finance and other Departments too.</li><li>Responsible for office supplies inventory and ordering.</li><li>Will serve as contact person and answer queries in the reception area.</li><li>Assist in day-to-day operation</li><li>Receiving and making phone calls as per request or as needed.</li><li>Tender process documents and contracts</li><li>Receiving &amp; sending daily transmittal with the business unit</li><li>Attending meetings and taking notes</li><li>Preparing internal and external letters and memos in English &amp; Arabic</li></ul>Qualifications:<ul><li>Preferably Female Arab nationals</li><li>Ages between 25 - 35 years old</li><li>With previous work experience in medical field is a plus</li><li>Strong communication and command in both Arabic and English language</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you had an experience drafting a contract in both English and Arabic language?</li></ul>Work Location: In person

Office Administrative Assistant

DAL Studio

Job DescriptionPosition Title: Personal and Administrative AssistantReports To: CEO / Managing DirectorLocation: Kuwait________________________________________Position OverviewThe Administrative Assistant &amp; Personal Assistant provides comprehensive support to the CEO/Managing Director and ensures smooth administrative and operational coordination within the Lighting &amp; Smart Home business. The role involves managing schedules, handling communications, maintaining documentation, and supporting project, client, and supplier activities to ensure efficiency and confidentiality at all times. Arab national or can speak and write Arabic and English.________________________________________Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate meetings with clients, suppliers, and internal teams.</li></ul><ul><li>Draft, review, and manage correspondence, reports, and official communications.</li></ul><ul><li>Handle confidential information with discretion and professionalism.</li></ul><ul><li>Coordinate travel arrangements, itineraries, and personal tasks as required.</li></ul>Administrative &amp; Office Management<ul><li>Maintain organized filing systems (digital &amp; physical) for contracts, invoices, supplier agreements, and client documents.</li></ul><ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li></ul><ul><li>Support recruitment coordination, onboarding, and HR documentation as required.</li></ul><ul><li>Liaise with internal departments (Finance, Projects, Warehouse, Sales) for smooth flow of operations.</li></ul>Client &amp; Supplier Coordination<ul><li>Serve as the point of contact for suppliers (local &amp; international) for quotations, contracts, and shipment follow-ups.</li></ul><ul><li>Assist in preparing proposals, presentations, and client communications.</li></ul><ul><li>Track and update supplier/client correspondence logs.</li></ul>Operational Support<ul><li>Support project managers with administrative tasks related to Lighting &amp; Smart Home installation schedules.</li></ul><ul><li>Monitor deadlines, purchase orders, and warranty documents to ensure compliance.</li></ul><ul><li>Assist in expense tracking and petty cash reconciliation.</li></ul>Accountabilities<ul><li>Ensuring 100% confidentiality and accuracy of executive schedules, documents, and communications.</li></ul><ul><li>Timely and professional handling of client and supplier requests.</li></ul><ul><li>Maintaining complete, up-to-date records of contracts, invoices, and communications.</li></ul><ul><li>Smooth coordination of administrative activities to reduce delays in operations.</li></ul>Competencies<ul><li>Organizational Skills: Ability to manage multiple priorities with accuracy and efficiency.</li></ul><ul><li>Communication: Excellent verbal and written English (Arabic is a plus); professional email and correspondence etiquette.</li></ul><ul><li>Technical Knowledge: Familiarity with Lighting &amp; Smart Home Systems (basic understanding of products, terminology, and project flow).</li></ul><ul><li>Confidentiality &amp; Integrity: Discreet handling of sensitive information.</li></ul><ul><li>Problem Solving: Ability to anticipate needs, provide solutions, and follow up proactively.</li></ul><ul><li>Tech-Savvy: Proficiency in MS Office, Google Workspace, and ERP/CRM systems (Odoo/Xero preferred).</li></ul>Key Performance Indicators (KPIs)<ul><li>Calendar &amp; Meeting Management: 95% accuracy in managing CEO&rsquo;s schedules and avoiding conflicts.</li></ul><ul><li>Documentation Accuracy: 100% compliance in filing, record keeping, and retrieval of company/supplier documents.</li></ul><ul><li>Communication Efficiency: Response to client/supplier/internal requests within 24 hours.</li></ul><ul><li>Operational Support: Timely preparation of reports, proposals, and meeting notes (at least 90% on-time delivery).</li></ul><ul><li>Confidentiality &amp; Professionalism: Zero breaches in handling sensitive executive information.</li></ul><ul><li>Process Support: Reduction of administrative delays by ensuring tasks are completed within agreed timelines.</li></ul>Job Type: Full-timePay: KD300.000 - KD400.000 per month

Personal and Administrative Assistant

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

HRInvest

<div>
 
 
 About the Client
 
 
 
 A dynamic burger concept food chain with multiple operational units across Kuwait. Committed to growth and innovation, the company is actively expanding its presence and introducing exciting new food concepts and brands to the market.
 
 
 
 
 
 
 About the Role
 
 
 
 This role provides comprehensive administrative and operational support to the CEO while ensuring the smooth and efficient running of the office. The CEO Assistant manages schedules, communications, and office coordination, supports executive-led initiatives, and works closely with internal and external stakeholders to uphold TABCOs values, policies, and professional standards across the organization.
 
 
 
 
 
 
 About You
 
 
 
 An ideal candidate would have the following:
 
 <ul>
 <li>
 Bachelors degree in Business Administration, Office Management, or a related field, or an equivalent professional qualification
 </li>
 <li>
 Previous experience supporting senior management or C-suite executives
 </li>
 <li>
 Office management experience is an advantage
 </li>
 <li>
 Fluency in Arabic and English; additional languages are a plus
 </li>
 <li>
 High level of proficiency in Microsoft Office Suite
 </li>
 <li>
 Strong communication, report writing, and presentation skills
 </li>
 <li>
 Excellent organizational, record-keeping, and time-management abilities
 </li>
 <li>
 Ability to manage multiple priorities independently and with discretion
 </li>
 <li>
 Proactive, detail-oriented, professional, and highly confidential
 </li>
 </ul>
</div>

CEO Assistant

Weatherford

<div>Job Overview
The Technical Assistant provides frontline support by delivering exceptional customer service, managing incoming calls, and professionally welcoming visitors, clients, and vendors. This role supports daily office operations, ensures compliance with company standards, and assists with a variety of administrative tasks to keep the workplace running smoothly.
Key Responsibilities
<ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate personnel or area.
</li><li>Answer, screen, and route incoming phone calls while providing excellent customer service.
</li><li>Perform general clerical and administrative duties including word processing, filing, scanning, and data entry.
</li><li>Assist with reviewing, scanning, and submitting Accounts Payable documents.
</li><li>Sort, open, and distribute incoming mail.
</li><li>Provide general office support and assist with additional functions as required.
</li><li>Maintain effective communication with internal and external stakeholders.
</li><li>Ensure all work is performed in compliance with the company&rsquo;s Safety, Security, Compliance, Quality, and HSE policies.
</li><li>Prioritize Quality, Health, Safety, Security, and Environmental protection across all daily activities.
</li><li>Support continuous improvement efforts related to service quality, governance, and operational efficiency.
</li><li>Demonstrate financial responsibility by managing expenses within approved guidelines and ensuring timely processing.
</li><li>Take ownership of personal development by completing required training and engaging in ongoing performance discussions.
</li><li>Uphold professionalism, ethical conduct, and adherence to company standards at all times.
</li><li>Perform any additional administrative tasks as required by the manager.
</li></ul>Skills
<ul><li>Strong customer service orientation with a professional attitude.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to follow instructions and work effectively with personnel at all levels.
</li><li>Strong organizational and time-management skills.
</li><li>Proficiency in typing and word processing.
</li></ul>Qualifications
<ul><li>Fresh Graduate University degree or diploma in related major
</li><li>Proficient typing skills.
</li>General computer knowledge. 
<li>
</li></ul>#LI-MD1</div>

Technical Assistant

AC House company

Job Title:Office Boy / Office AssistantJob Summary:The Office Boy is responsible for providing general office support, ensuring cleanliness, assisting staff and visitors, and managing pantry services including preparation of tea and coffee. The role supports the smooth day-to-day operations of the office.Key Responsibilities:Pantry &amp; Beverage Services<ul><li>Prepare and serve tea, coffee, and refreshments for staff and visitors</li><li>Maintain cleanliness and hygiene of the pantry/kitchen area</li><li>Ensure availability of pantry supplies (coffee, tea, sugar, cups, water, etc.)</li><li>Wash cups, glasses, and utensils after use</li></ul>Office Support &amp; Housekeeping<ul><li>Keep office areas clean and tidy (desks, meeting rooms, reception area)</li><li>Assist in setting up meeting rooms (water, stationery, seating)</li><li>Dispose of trash and ensure proper waste management</li><li>Report maintenance or cleanliness issues to management</li></ul>Job Type: Full-timePay: KD150.000 - KD180.000 per monthWork Location: In person

Office Boy (Office Assistant)

Gulf Works Company

Abyan Building Construction Company is looking for a professional Arab Receptionist/Secretary (female candidates are welcome to apply) to join our office team. The ideal candidate will support daily office operations and assist with Arabic documentation and communication.Responsibilities:<ul><li>Handle incoming calls, emails, and visitors professionally.</li><li>Prepare, review, and translate Arabic documents, letters, and contracts.</li><li>Maintain office records, files, and administrative systems.</li><li>Coordinate schedules, meetings, and appointments for management.</li><li>Assist in preparing reports, memos, and correspondence.</li><li>Support general office tasks and ensure smooth daily operations.</li></ul>Requirements:<ul><li>Arab nationality (female preferred).</li><li>Strong proficiency in Arabic and English (spoken and written).</li><li>Experience in secretarial or administrative roles is an advantage.</li><li>Excellent communication, organizational, and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional appearance and attitude.</li></ul>Work Location:Abyan Building Construction Company, KuwaitHow to Apply:Interested candidates may send their CV to info@abyan.com.kw or WhatsApp on 55604711 with the subject: Receptionist/Secretary Application.Job Type: Full-timePay: KD250.000 per month

Receptionist / Secretary

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