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Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Abrar Tyres Trading

Job Summary:The Office Administrator will oversee daily office operations, ensuring the workplace runs smoothly and efficiently. This role involves managing administrative tasks, supporting management and staff, maintaining records, and coordinating communication within the organization. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations and administrative processes.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Maintain office supplies inventory and order new materials as needed.</li><li>Prepare and distribute reports, memos, and documents.</li><li>Support HR with onboarding new employees and maintaining personnel records.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Ensure the office environment is clean, organized, and well-maintained.</li><li>Assist in bookkeeping tasks such as expense tracking, invoicing, and petty cash management.</li><li>Support management in preparing presentations and reports.</li><li>Handle confidential information with discretion.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field (preferred).</li><li>Proven experience as an Office Administrator, Administrative Assistant, or similar role.</li><li>Strong verbal and written communication abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li></ul>Salary:Competitive and commensurate with experience.Job Type: Full-timePay: From AED2,000.00 per month

HireWand Technologies

<div>Job Title: Office Administrator
Experience : 1-3 Years
Location: Dubai
Job Type: Full Time 
 
 
Job Brief 
 
We are looking for a friendly and organized Office Administrator to join our team in Dubai. In this role, youll help keep our office running smoothly every day. Youll support the Director and team with daily operations, manage office supplies, handle payments, and assist with reports and presentations. 
 
This position is perfect for someone who enjoys taking ownership, staying organized, and helping others succeed. 
 
 
Responsibilities
<ul><li>Provide administrative and coordination support to the Director, including scheduling, correspondence, and follow-ups.</li>
<li>Prepare PowerPoint presentations, reports, and documents in a professional format.</li>
<li>Coordinate with vendors, handle procurement, and process office-related payments on time.</li>
<li>Support with basic accounting, recordkeeping, and petty cash management in coordination with the Finance team.</li>
<li>Arrange travel, logistics, and meeting schedules for the Director and team members.</li>
<li>Assist in HR and Admin functions such as attendance tracking, employee documentation, and engagement activities.</li>
<li>Maintain smooth communication with both internal teams and external stakeholders while ensuring confidentiality.</li>
<li>Track bills, reimbursements, and other administrative documents for timely submission.</li> 
</ul> 
Qualifications
<ul><li>Bachelors degree in Business Administration, Commerce, or a related field.</li>
<li>13 years of experience in office administration, executive assistance, or coordination.</li>
<li>Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with AI productivity tools and Canva is a plus.</li>
<li>Excellent communication skills in English (Arabic preferred).</li>
<li>Basic knowledge of accounting and invoice handling.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Must hold a Dependant Visa and be based in the UAE.</li>
<li>Able to work independently and maintain professionalism at all times.</li> 
</ul> 
Why Join Us?
<ul><li>Make a Real Impact: Be part of a global team working toward a cleaner, more sustainable future.</li>
<li>Innovative Work: Collaborate with experts using advanced technologies in water and environmental solutions.</li>
<li>Career Growth: Access training, international exposure, and opportunities for career mobility.</li>
<li>Meaningful Purpose: Contribute to projects that support sustainability and positive environmental change.</li>
<li>Supportive Environment: Work with a friendly team that values your ideas and contributions.</li> 
</ul> 
 
Application Instructions 
 
If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at resumes@empglobal.ae or by applying directly through this platform. 
 
Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!</div>

Confidential Company

Responsibilities· Coordinate office activities and operations to secure efficiency and compliance to company policies· Supervise administrative staff and divide responsibilities to ensure performance· Manage agendas/travel arrangements/appointments etc. for the upper management· Manage phone calls and correspondence (e-mail, letters, packages etc.)· Support budgeting and bookkeeping procedures· Create and update records and databases with personnel, financial and other data· Track stocks of office supplies and place orders when necessary· Submit timely reports and prepare presentations/proposals as assigned· Assist colleagues whenever necessaryRequirements and skills· Proven experience as an office administrator, office assistant or relevant role· Outstanding communication and interpersonal abilities· Excellent organizational and leadership skills· Familiarity with office management procedures and basic accounting principles· Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)· Qualifications in secretarial studies will be an advantage· High school diploma; BSc/BA in office administration or relevant field is preferredJob Types: Full-time, Permanent

KERZNER INTERNATIONAL LIMITED

The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
Key Responsibilities
<ul>
<li>Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience</li>
<li>Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations</li>
<li>Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships</li>
<li>Manage visitor access, security protocols, and guest registration in coordination with building management</li>
<li>Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required</li>
<li>Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues</li>
<li>Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation</li>
<li>Manage incoming and outgoing mail, courier services, and package distribution</li>
<li>Coordinate office events, colleague celebrations, and team-building activities</li>
<li>Maintain office filing systems, records, and documentation ensuring organization and accessibility</li>
<li>Support invoice processing and expense management for office-related purchases and services</li>
<li>Assist with visitor parking arrangements and transportation coordination</li>
<li>Manage office phone system, direct calls, and handle general inquiries professionally</li>
<li>Coordinate with IT department for technology setup, equipment, and troubleshooting support</li>
<li>Support various administrative projects and initiatives as assigned by HR Manager and senior leadership</li>
<li>Ensure office cleanliness, organization, and professional presentation at all times</li>
<li>Maintain confidentiality of sensitive information and handle proprietary materials with discretion</li>
<li>Coordinate with property teams and regional offices for logistics and administrative support as needed</li>
</ul>

Nurture Nest Health Care

We are seeking a detail-oriented and organized Office Administrator with strong proficiency in Microsoft Excel, Word, and PowerPoint to manage daily administrative operations and support our team&rsquo;s efficiency. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Oversee and coordinate general office operations to ensure smooth workflow.</li><li>Prepare, edit, and format reports, letters, and presentations using MS Word and PowerPoint.</li><li>Maintain and update databases, spreadsheets, and records using MS Excel (including formulas, pivot tables, and data analysis).</li><li>Manage scheduling, meeting coordination, and travel arrangements for management and staff.</li><li>Support HR and finance teams with administrative documentation and filing.</li><li>Handle correspondence, emails, and phone communications professionally.</li><li>Maintain inventory of office supplies and coordinate with vendors for procurement.</li><li>Assist in preparing monthly reports and presentations for internal and external meetings.</li><li>Ensure compliance with company policies and procedures in all administrative tasks.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>3+ years of proven experience in an administrative or office support role.</li><li>Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Skills:<ul><li>Experience creating and managing reports or dashboards in Excel.</li><li>Basic knowledge of data visualization and presentation design.</li><li>Familiarity with document management and office software tools.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,500.00 per month

Zafin

<div>
 The world's top banks use Zafin's integrated platform to drive transformative customer value. Powered by an innovative AI-powered architecture, Zafin's platform seamlessly unifies data from across the enterprise to accelerate product and pricing innovation, automate deal management and billing, and create personalized customer offerings that drive expansion and loyalty.
 
 
 Zafin empowers banks to drive sustainable growth, strengthen their market position, and define the future of banking centered around customer value.
 
 
 
 What You'll Do
 
 
 
 
 
 As the Office Administrator for our Dubai office, you'll be the go-to person for everything from day-to-day coordination to official government interactions. You'll also manage our DSO (Dubai Silicon Oasis) portal and ensure all corporate requests are handled on time.
 
 
 
 Here's a snapshot of what you'll be doing:
 
 
 
 <ul>
 <li>
 Oversee daily office operations &mdash; supplies, vendors, and facilities.
 </li>
 <li>
 Keep the workplace organized, professional, and welcoming.
 </li>
 <li>
 Support the team with scheduling, travel, and office logistics.
 </li>
 <li>
 Manage employee onboarding and offboarding logistics in collaboration with HR and IT.
 
 
 </li>
 </ul>
 
 DSO Portal &amp; Corporate Requests
 
 
 
 <ul>
 <li>
 Operate and manage the DSO portal for all company requests and ticket submissions.
 </li>
 <li>
 Handle trade license renewals, visa applications, and lease renewals.
 </li>
 <li>
 Liaise with DSO authorities and government entities to ensure smooth processing.
 </li>
 <li>
 Maintain accurate records of all approvals, renewals, and compliance documentation.
 </li>
 <li>
 Track renewal timelines and ensure everything is done ahead of deadlines.
 
 
 </li>
 </ul>
 
 Office &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Coordinate with suppliers, contractors, and service providers.
 </li>
 <li>
 Oversee procurement, payments, and vendor agreements.
 </li>
 <li>
 Keep all office systems running efficiently &mdash; both physically and digitally.
 
 
 </li>
 </ul>
 
 Continuous Improvement
 
 
 
 <ul>
 <li>
 Keep logs and reports of DSO activities and office operations.
 </li>
 <li>
 Suggest and implement new tools or processes to make things smoother.
 </li>
 <li>
 Support compliance audits and ensure data accuracy.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 2-4 years of experience in office administration or operations within the UAE.
 </li>
 <li>
 Hands-on experience managing the DSO portal or other UAE free zone systems.
 </li>
 <li>
 Strong organization, communication, and multitasking skills.
 </li>
 <li>
 Tech-savvy and comfortable with MS Office and Google Workspace.
 </li>
 <li>
 Professional, approachable, and trustworthy.
 
 
 </li>
 </ul>
 
 You'll Thrive Here If You Are
 
 
 
 <ul>
 <li>
 A natural multitasker who enjoys keeping things in order.
 </li>
 <li>
 Proactive and solutions-driven.
 </li>
 <li>
 A clear communicator who enjoys collaborating with people.
 </li>
 <li>
 Reliable, detail-oriented, and ready to take initiative.
 
 
 </li>
 </ul>
 
 What's in it for you
 
 
 
 Joining our team means being part of a culture that values diversity, teamwork, and high-quality work. We offer competitive salaries, annual bonus potential, generous paid time off, paid volunteering days, wellness benefits, and robust opportunities for professional growth and career advancement. Want to learn more about what you can look forward to during your career with us? Visit our careers site and our openings: zafin.com/careers
 
 
 Zafin welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
 
 
 Zafin is committed to protecting the privacy and security of the personal information collected from all applicants throughout the recruitment process. The methods by which Zafin contains uses, stores, handles, retains, or discloses applicant information can be accessed by reviewing Zafin's privacy policy at https://zafin.com/privacy-notice/. By submitting a job application, you confirm that you agree to the processing of your personal data by Zafin described in the candidate privacy notice.
</div>

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