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admin assistant

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executive assistant / administrative coordinator

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hr assistant

office assistant

Air Arabia

<div>
 
 Job Purpose
 
 
 
 To assist visitors and guests and promptly answer their queries by providing clear information, guidance and directions needed; provides administrative support and on-going general assistance in the office including document collection, delivery, photocopying, handling mail, and filing ensuring performance is as per company&rsquo;s adopted policies and procedures.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Handles the main reception desk by answering telephone calls, directing visitors and guests and answering their inquiries whilst relaying clear messages and information as appropriate.
 </li>
 <li>
 Ensures the comfort of all visitors, guests and applicants waiting in the main reception area, provides them with refreshments and escorts them to the required office if needed.
 </li>
 <li>
 Collects and promptly delivers documents, stationery and messages within the office in a timely and efficient manner.
 </li>
 <li>
 Provides continuous support in maintaining safe and tidy reception area and workplace; operates office equipment in compliance with procedures.
 </li>
 <li>
 Assists the HR team and other departments, if needed, in compiling, photocopying, filing and safekeeping of documents in order to optimize workflow in the respective departments.
 </li>
 <li>
 Receives, sorts, and distributes incoming mail and courier packages to the different departments as required.
 </li>
 <li>
 Assists all departments by operating fax machines, preparing outgoing couriers and post packages when instructed to do so.
 </li>
 <li>
 Executes any other tasks as assigned by the Supervisor/Manager.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 High School or Diploma in any stream is acceptable.
 </li>
 <li>
 Demonstrates pleasant personality and positive attitude all times.
 </li>
 <li>
 Well groomed and organized.
 </li>
 <li>
 Dynamic and physically fit for the job, requires frequent movement.
 </li>
 <li>
 Age recommended: not above 30 years.
 </li>
 <li>
 Capable of operating office machines and computer when needed.
 </li>
 <li>
 Fair in English Language (Arabic is a plus).
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 1-2 years of office support experience in a similar role in any industry would be an advantage.
 </li>
 <li>
 Capable of comprehending and classifying documents needed for required tasks.
 </li>
 <li>
 Ability to understand assignments and plan tasks according to priorities and logical order.
 </li>
 <li>
 Demonstrates the ability to operate office machines and equipment independently.
 </li>
 <li>
 Cooperative team player; possesses good organizing and time management skills.
 </li>
 <li>
 Stays up-to-date with required information and/or changes within the company including names of departments and personnel and their offices locations.
 </li>
 <li>
 Multi-task oriented with high attention to details.
 </li>
 </ul>
</div>

Office Assistant

Engineering Services International FZE LLC

Job Title: Administrative Assistant (Remote)Salary: AED 5,000 per monthWork Type: Full-time, RemoteNationality: UAE Nationals OnlyJob DescriptionThe Administrative Officer will provide general administrative and operational support to ensure smooth daily functioning of the company. This role is remote and involves basic coordination, documentation, and communication tasks.Key Responsibilities<ul><li>Handle email communication and route messages to relevant departments</li></ul><ul><li>Maintain digital records, files, and simple data sheets</li></ul><ul><li>Assist in preparing basic reports and updating internal logs</li></ul><ul><li>Support in scheduling virtual meetings and maintaining calendars</li></ul><ul><li>Ensure company policies and procedures are followed</li></ul>Requirements<ul><li>UAE National with a valid Emirates ID</li></ul><ul><li>Basic computer literacy (email, MS Office, Google Workspace)</li></ul><ul><li>Good communication and organizational skills</li></ul><ul><li>Ability to work independently and remotely</li></ul><ul><li>Professional and reliable attitude</li></ul>Working Conditions<ul><li>Remote work environment</li></ul><ul><li>Standard company working hours</li></ul><ul><li>Monthly virtual meetings/check-ins</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,100.00 per monthApplication Question(s):<ul><li>Are you an UAE national with the family book?</li><li>Are you comfortable in remote setting?</li><li>Are you familiar with basic MS Office?</li></ul>

Administrative Assistant (Emirati Talent)

A well-established Auto spare parts company is seeking a professional and dynamic Female Admin Assistant to join our team in Industrial Area Sharjah .Responsibilities:<ul><li>Manage daily administrative tasks and office operations.</li><li>Handle customer inquiries and coordinate booking requests.</li><li>Organize schedules, appointments, and internal communication.</li><li>Prepare and maintain documents, reports, and correspondence.</li><li>Provide support to management and ensure smooth workflow.</li></ul>Requirements:<ul><li>Must be fluent in English .</li><li>Arabic Female candidates only.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office and basic administrative tools.</li><li>Ability to handle multiple tasks with attention to detail.</li><li>Previous experience in administration or customer service is an advantage.</li><li>Professional, presentable, and able to work under pressure.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional and supportive work environment.</li><li>Opportunity to grow within the company.</li></ul>Interested candidates are invited to send their CV to Operation@bmc-uae.net with the subject line: Admin Assistant Application.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Arabic female Administrative Assistant

Verify Buy Services

We are seeking a highly organized, reliable, and proactive Personal Assistant to support daily administrative and personal tasks. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple responsibilities while maintaining confidentiality.Responsibilities<ul><li>Manage calendars, appointments, and daily schedules</li><li>Coordinate travel arrangements, reservations, and itineraries</li><li>Handle emails, calls, and communication on behalf of employer</li><li>Run errands such as shopping, pickups/drop-offs, or deliveries</li><li>Organize files, documents, and household or office tasks</li><li>Assist with planning events, meetings, and personal projects</li><li>Track expenses, manage invoices, and handle simple budgeting (if needed)</li><li>Maintain a high level of professionalism and discretion at all times</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work independently and handle changing priorities</li><li>Proficiency with smartphones, computers, and common office software</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Personal Assistant: 1 year (Required)</li></ul>

Personal Assistant

HSH REAL ESTATE

We are looking for a proactive and detail-oriented Admin Assistant to support our Facility Management team with day-to-day administrative tasks. The ideal candidate will be organized, eager to learn, and able to handle multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Assist in preparing documents, reports, correspondence, and basic presentations.</li><li>Maintain and update records, files, and databases related to FM operations.</li><li>Coordinate with internal departments for follow-ups and information sharing.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Support the team in scheduling meetings, appointments, and site visits.</li><li>Assist in preparing purchase requests, quotations, and basic documentation.</li><li>Track office supplies and support procurement when required.</li><li>Perform general office duties including scanning, filing, and data entry.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree</li><li>Freshers can apply; prior admin experience is an advantage.</li><li>Strong communication and interpersonal skills.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work under minimal supervision.</li></ul>Female candidate on own visa sponsorship are preferred.Immediate Joiner only needs to apply.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin Assistant

AFASCO Contracting LLC

Job Title: Estimation Assistant (Female)Company: Alfan Al Shaabi Aluminium &amp; Glass Cont. Department: Estimation Reports To: Estimation Engineer / Technical Manager Location: SharjahJob PurposeTo support the Estimation Department in preparing accurate cost estimates, BOQs, quotations, and technical submissions for aluminium and glass projects. The Estimation Assistant will coordinate with suppliers, collect data, prepare documents, and assist in ensuring timely submission of tenders and quotations.Key Responsibilities1. Estimation Support<ul><li>Assist in preparing aluminium, glass, and fa&ccedil;ade project quotations.</li><li>Prepare BOQs, cost sheets, and comparison sheets.</li><li>Review drawings and specifications to understand project requirements.</li><li>Assist in quantity take-offs for aluminium profiles, glass, hardware, and accessories.</li></ul>2. Documentation &amp; Filing<ul><li>Maintain project files (soft &amp; hard copies).</li><li>Organize incoming enquiries, drawings, and tender documents.</li><li>Track enquiries, submissions, and follow-ups.</li></ul>3. Supplier Coordination<ul><li>Request quotations from suppliers and subcontractors.</li><li>Follow up for pricing, lead times, and technical details.</li><li>Maintain updated records of supplier rates.</li></ul>4. Communication &amp; Internal Coordination<ul><li>Coordinate with Design, Purchase, and Production departments.</li><li>Assist in preparing tender clarifications and RFIs.</li><li>Communicate with clients regarding basic submission requirements.</li></ul>5. Reporting &amp; Follow-Up<ul><li>Prepare daily/weekly estimation status reports.</li><li>Track tender deadlines to ensure timely submission.</li><li>Follow up with team members and suppliers on pending items.</li></ul>Required Skills &amp; Qualifications<ul><li>Diploma or Bachelor's degree (Engineering/Business preferred).</li><li>1&ndash;2 years of experience in the aluminium and glass industry (preferred).</li><li>AutoCAD knowledge is mandatory.</li><li>Strong MS Office skills (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Attention to detail and numerical accuracy.</li></ul>Additional Requirements<ul><li>UAE Driving License is Mandatory</li><li>Female candidates preferred.</li></ul>Personal Qualities<ul><li>Professional and positive attitude.</li><li>Quick learner with initiative.</li><li>Well-organized and able to multitask.</li><li>Team player with strong work ethics.</li></ul>Working Conditions<ul><li>Full-time, office-based role.</li><li>Working hours: 9am - 6pm</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Estimation/Engineering: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Estimation Assistant (Female)

FOUR STARS CERAMIC & SANITARY

Job Title: Female HR Assistant UAE Experience (3 to 5 years )Location: Sharjah, United Arab EmiratesJob Type: Full-Time (Immediate Joining Preferred)Job Overview:We are seeking a dynamic and proactive Female HR Assistant to join our human resource team. The ideal candidate will manage recruitment, employee relations, performance management, and compliance while fostering a positive work environment.Key Responsibilities:<ul><li>Develop and implement HR strategies that align with the organization's goals, ensuring a proactive approach to talent management.</li><li>Oversee the recruitment process from job posting to onboarding, ensuring a smooth experience for candidates and new hires.</li><li>Conduct comprehensive performance evaluations, providing guidance to managers on best practices for employee development.</li><li>Manage employee relations, addressing conflicts and fostering a positive workplace environment through effective communication.</li><li>Ensure compliance with labor laws and regulations, implementing necessary policies to mitigate risks and protect the organization.</li><li>Analyze HR metrics to identify trends and inform strategic decision-making, contributing to workforce planning and optimization.</li><li>Facilitate employee engagement initiatives, creating a culture that values feedback and encourages open dialogue.</li><li>Administer compensation and benefits programs, ensuring they are competitive and aligned with industry standards.</li><li>Collaborate with leadership to foster diversity and inclusion initiatives, promoting an equitable workplace for all employees.</li></ul>Skills and Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2 years of experience in HR and administrative roles.</li><li>Ability to handle sensitive and confidential information with integrity.</li><li>Proficiency in HR software and payroll systems.</li><li>Strong knowledge of UAE labor laws and HR compliance standards.</li><li>Proficient in Microsoft Office Suite.</li><li>Excellent organizational, interpersonal, and communication skills.</li><li>Ability to multitask, prioritize, and work under pressure.</li></ul>Benefits:<ul><li>Competitive base salary</li><li>Comprehensive health insurance.</li><li>Career growth opportunities in a fast-growing company</li><li>Training and development programs.</li></ul>Language Skills:<ul><li>Fluency in English, Hindi, Urdu and Arabic is plus</li><li>Excellent communication skills in English are preferred.</li></ul>If you meet the above criteria and are ready to contribute to a growing team, we&rsquo;d love to hear from you. Please send your resume to (0502561990)Job Type: Full-timeJob Type: Full-time

HR Assistant ( Female only)

Explore 232+ Office assistant in Uae Jobs In Physics Jobs In Physics Jobs In Arabic Jobs In Arabic Jobs In Sharjah Jobs In Sharjah United Arab Emirates this December. Find roles across top companies and apply now to boost your career.