administrative assistant Jobs in New York

administrative assistant

receptionist/office manager Jobs in New York

receptionist/office manager

terminal clerk ii

office clerk

reiwatakiya

<p><b>Job Description</b></p><p>We are looking for a detail-oriented and creative <b>Office Assistant</b> to support our daily administrative and marketing tasks. The ideal candidate is familiar with design platforms such as <b>Canva</b> and is able to create promotional posters and product descriptions that align with brand style and current trends.</p><p><b>Key Responsibilities</b></p><ul><li>Design posters and promotional materials using Canva or similar design tools</li><li>Write clear, engaging product descriptions for store display use</li><li>Quickly understand and follow brand visual style and tone</li><li>Support marketing campaigns and content creation based on current trends and customer preferences</li></ul><p><b>Requirements</b></p><ul><li>Proficient in <b>Canva or similar online design platforms</b></li><li>Strong sense of visual design and aesthetics</li><li>Ability to quickly adapt to a brand&rsquo;s style and guidelines</li><li>Good time management and ability to handle multiple tasks</li><li>Ability to work in a fast-paced, rapidly growing environment</li></ul><p>Retail, marketing, or content creation experience is a plus, but not required.</p><p>Join us as an Office Clerk and become an integral part of our vibrant team! Bring your enthusiasm, organizational prowess, and commitment to excellence as you help us create a welcoming, efficient workplace where every task counts.</p><p>Job Types: Part-time, Temporary</p><p>Pay: $16.50 - $18.00 per hour</p><p>Expected hours: 8 &ndash; 20 per week</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Experience:</p><ul><li>Graphic design: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Mandarin (Preferred)</li></ul><p>Work Location: In person</p>

Office Clerk

MJHS

Our Corporate team may not provide direct care, but we still touch people's lives in a very real and substantial way. The services we provide contribute greatly to the overall patient and member experience, supporting our reputation for excellence.
<br><br>
Provides executive administrative support for the Chief Legal Officer and legal and quality departments. Provides back up administrative support coverage as required. Supports the office's litigation management activity.
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Associates or Bachelor’s degree preferred; paralegal certificate preferred
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Minimum 5 years office experience in legal office.
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<b>MS office:</b> Word, Excel, PowerPoint
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Computer literate
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Able to type a minimum of 60 wpm
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Ability to edit and proofread documents
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Have excellent command of English (writing verbal, grammar)
<br>The ability to multi-task in an office of busy professionals

Executive Legal Assistant

AmTrust Financial

<div>Overview:
<div>
The receptionist/office manager is responsible for providing administrative and clerical services in order to ensure effective and efficient operations of the office. The ability to work in a fast paced environment with strong attention to detail is essential for this position.</div><div><br>
</div>Responsibilities:
<ul><li>Phone coverage (screen and route calls)</li><li>
Greet visitors and guests</li><li>
Maintain conference room calendar and help manage seating charts for the office</li><li>
Maintain the reception desk, closet and hallways &ndash; tidy and stocked</li><li>
Receive, sort and distribute USPS Mail/FedEx/UPS/Courier deliveries</li><li>
Assist with ground transportation for guests, when necessary</li><li>
Ad hoc research and clerical projects, word processing/data entry</li><li>
Assist in ordering supplies for the office</li><li>
Assist in inventory of and ordering of supplies for the office</li><li>
Overtime coverage for once monthly office dinners until 9:00 p.m.</li><li>
Reconciliation of office credit card statements</li></ul>
Qualifications:
<div><b>
Requirements:</b></div><ul><li>
1+ years in a receptionist or administrative role required</li><li>
High level of professional conduct</li><li>
Ability to interact with and assist all levels of employees and visitors</li><li>
Ability to work in a confidential nature</li><li>
Microsoft Office Suite Skills, including Excel proficiency</li><li>
General analytical, organizational, and coordination skills</li><li>
Business Professional dress attire</li></ul><div></div><div><b><br>
Preferences:</b></div><ul><li>
Bachelor&rsquo;s Degree, preferred</li></ul><div></div><div><i><br>
The expected salary range for this role is $70,000.00-$85,000.00.</i></div><div></div><div><i><br>
Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.</i></div><div></div><div><i><br>
#LI-GH1</i></div><div><i>
#LI-ONSITE</i></div><div><i>
#AmTrust</i></div>
What We Offer:
<div>
AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical &amp; Dental Plans, Life Insurance, including eligible spouses &amp; children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.</div><div></div><div><br>
AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.</div><div></div><div><br>
AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.</div></div>

Receptionist/Office Manager

Knowledge Builders Inc

<div>
 <strong>
  Job Description University FOIL And Records Access Paralegal
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  <br/>
 </strong>
 <strong>
  POSITION DETAILS
 </strong>
 The City University of New York (CUNY) is seeking an experienced Paralegal to perform essential and confidential paralegal work supporting the University FOIL and Records Access Officer (UFRAO) and administrative duties supporting crucial office operating functions. Under supervision, the University FOIL and Records Access Paralegal assist the UFRAO with complex, confidential, and time sensitive, FOIL and Records Access matters affecting the University and its colleges.Reporting to the UFRAO, the Paralegal performs significant paralegal duties and administrative support. The Paralegal will assist the UFRAO with requests for access to public CUNY Central Office records made under the New York State Freedom of Information Law (&ldquo;FOIL&rdquo;) and on matters related to the retention and disposition of records at CUNY Central Office. Other duties include, but will not be limited to the following:
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 <ul>
  <li>
   Review FOIL requests for access to CUNY Central Office public records and ascertain the existence of requested public records.
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   Review records for responsiveness.
  </li>
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   Perform legal research.
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   Propose redactions of confidential information in records.
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  <li>
   Draft responses for FOIL requests.
  </li>
  <li>
   Monitor and update GovQA as needed.
  </li>
  <li>
   Work collaboratively with university staff concerning FOIL requests and matters related to the retention and disposition of records.
  </li>
  <li>
   Liaise with The Office of Strategy and Policy Implementation, The Office of the General Counsel, and college Legal Affairs Designees as needed.
  </li>
  <li>
   Perform administrative duties, including, but not limited to scheduling meetings and conferences.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  MINIMUM QUALIFICATIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s Degree and four years of paralegal or legal assistant work experience required.
  </li>
  <li>
   Legal research, writing, analytical, and problem-solving skills.
  </li>
  <li>
   Ability to organize and analyze large volumes of information and documents.
  </li>
  <li>
   Ability to perform administrative duties including but not limited to scheduling in-person and virtual meetings, managing calendars, and responding to phone calls and/or e-mails.
  </li>
  <li>
   Accurate, detail, and solution oriented.
  </li>
  <li>
   Strong organizational skills.
  </li>
  <li>
   Adaptable to changing priorities, managing competing demands, and meeting deadlines.
  </li>
  <li>
   Strong interpersonal communication and presentation skills.
  </li>
  <li>
   Computer proficiency using online legal research, Microsoft Office programs, OneDrive, and virtual meeting/conferencing and collaboration tools such as Teams and Zoom.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  PREFERRED
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Four years of paralegal or legal assistant work experience supporting FOIL or document review in a college, in-house legal department, law firm, government agency, or non-profit organization.
  </li>
  <li>
   Paralegal Certification.
  </li>
  <li>
   Proactive, flexible and collaborative work style with strong interpersonal communication and presentation skills to foster successful relationships with diverse campus and University staff, as well as external constituents.
  </li>
  <li>
   Strong organizational and project management skills to effectively coordinate and execute complex legal processes and activity.
  </li>
 </ul>
</div>


Paralegal and Legal Assistants - 207911119

Mondrian Alpha

<div>
 <p>
  An expanding quant/systematic prop-trading firm are looking to make a newly created hire for its New York HQ office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The hire will join a new &lsquo;investment pod&rsquo;, working with a high calibre investment team, as an operations analyst with ownership for a specific group of tasks focused on this particular investment strategy. The hire will also own specific projects for the desk &ndash; they are typically focused on process automation / improvements for the line tasks that you run. Those projects, alongside BAU work having a core focus on analysing large volumes of complex data, allows the hire to learn SQL, Python and VBA to a strong standard in this role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The hire can progress into either a supervisory/managerial role or a trading assistant position most likely, however moves into risk or trading operations engineer (quant) roles are possible, as are transfers to one of the firm&rsquo;s emerging / expanding offices overseas.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The firm have rock bottom attrition since they formed &ndash; employees work in a fantastic office environment / culture, they receive fully subsidised breakfast / lunch / snacks daily, receive a fantastic benefit package + the firm have flexibility around an employee&rsquo;s preference to work from home (albeit ideally the hire will work from the office at least 3 days per week).
 </p>
 <p>
  <br/>
 </p>
 <p>
  Candidates should have 1-3yrs relevant operations/middle office/trade support experience, a relevant degree with high GPA / generally very strong academics + some form of advanced tech skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role pays a base salary towards the top end of the market for a role at this experience level + a bonus potential that will allow a strong performer to earn a $200k+ year one TC (the variable either side of this pending performance of both the investment pod and the individual).
 </p>
</div>


Operations / Middle Office Analyst (Trading Desk) - Leading Prop Trading firm – $200k+ TC– WFH flexibility

<div>
 <p>
  A high performing, industry recognised hedge fund are looking to make a newly created middle office hire.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Due to business expansion and increasing trade volumes, the Global Head of Operations (NYC based) is looking to hire a middle office manager specific to the firm&rsquo;s US multi strategy business. He/she will have oversight for outsourced middle and back office processes, such as settlements &amp; reconciliations, managing what is produced externally, analysing what comes into the firm and dealing with issues / breaks both with the external service providers and with investment desks that the hire will face off to. In time, the expectation is that some processes can be brought in house and automated - the hire will project manage such initiatives. Whilst the role is stand-alone, we expect that the hire could be managing 1-2 people within 12-18 months.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Candidates should have roughly 4-8yrs experience in IB / Hedge Fund operations, having worked hands-on settlements and recs processes in detail. Strong academics and tech skills are required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role will pay a strong performer a $300k+ TC - depending on individual and fund performance it can be significantly higher. A guaranteed minimum bonus, sign-on and exceptional benefits will also be offered.
 </p>
</div>


Operations / Middle Office - Hedge Fund - $300k+ TC

empire state

<div><ul><li><b>Applicants MUST submit a cover letter with resume to be considered.</b></li><li><b>This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</b></li><li><b>Minorities, women, and </b><b><i>individuals with disabilities</i></b><b> are </b><b><i>encouraged to apply</i></b><b>. Please contact Human Resources if you require an accommodation.</b></li></ul><p></p><p><b><br>
BASIC FUNCTION:</b></p><p>
Reporting to the Assistant Vice President, Office of Contractor &amp; Supplier Diversity, the Procurement Compliance Manager will assist with developing and monitoring Minority and Women-Owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) participation goals and maximizing program compliance for procurement projects. The Procurement Compliance Manager will also assist with refining and managing MWBE and SDVOB reporting and tracking systems, as well as preparing required reports for ESD procurements.</p><p></p><p><b><br>
WORK PERFORMED:</b></p><div><ul><li>
Lead development, implementation, and performance monitoring of MWBE policies, goals, and compliance standards across procurement operations within OCSD.</li><li>
Review procurement documents including sequences and requisitions for appropriate board language.</li><li>
Conduct compliance audits, risk assessments, and post-award reviews to confirm contractor commitment to MWBE and SDVOB participation goals.</li><li>
Provide guidance and technical assistance to contractors, MWBE firms, procurement staff, and internal program stakeholders.</li><li>
Facilitate training and workshops on MWBE compliance, procurement processes, and regulatory requirements.</li><li>
Foster a culture of accountability, inclusion, and excellence in compliance monitoring practices.</li><li>
Manage MWBE and SDVOB utilization for multiple high-profile projects, tracking compliance on NYS Executive Law Article 15A and Veterans&rsquo; Services Law Article 3.</li><li>
Review procurements and contract documents to ensure that applicable MWBE and SDVOB provisions and relevant requirements are accurately included.</li><li>
Present and participate in panel discussions, workshops and other activities at conferences and events.</li><li>
Analyze, recommend, and update internal MWBE and SDVOB compliance and business processes, as necessary.</li><li>
Assist with quarterly and annual contract compliance reports and other procurement reports, as necessary.</li><li>
Host business development industry events in support of ESD&rsquo;s mission to promote a vigorous and growing economy by targeting business sectors that will increase participation with diverse contractors and grantees.</li><li>
Provide support to the Director of the Office of Contractor &amp; Supplier Diversity and AVP of the Office of Contractor &amp; Supplier Diversity on MWBE and SDVOB marketing, outreach, compliance, and project management oversight, as necessary.</li><li>
Ensure adherence to diversity and best practices and provide the highest standard of customer service to all stakeholders, while providing individualized technical assistance.</li><li>
Participate in weekly, monthly and quarterly office, interdepartmental and division-wide meetings and/or webinars; and,</li><li>
Complete projects, tasks and other duties as assigned by the Assistance Vice President and/or Director of Contractor &amp; Supplier Diversity.</li></ul></div><p></p><p><b><br>
MINIMUM REQUIREMENTS:</b></p><p><i>
Education Level required: </i>Bachelor&rsquo;s Degree, Master&rsquo;s degree preferred.</p><p><i>
Experience required: </i>3-6 years of relevant experience, preferably within state government, including areas such as MWBE, SDVOB, contract administration, regulatory compliance, project management, grant administration, and/or construction. Strong experience in contract compliance/procurement, and financial auditing is preferred. At least 2 years of the required experience working directly with MWBE and SDVOB programs in a state government environment, with a specific focus on contracts and/or procurements is highly desired.</p><p><i>
Knowledge required: </i>Advanced proficiency in Microsoft Office and using contract and data management systems. Strong analytical and problem-solving abilities with attention to detail. Excellent interpersonal skills and outstanding oral and written communication skills are required.</p></div>

Sr. Procurement Compliance Manager, OCSD

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