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operations manager, front desk

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real estate administrative assistant

receptionist office manager

AmTrust Financial

<div>Overview:
<div>
The receptionist/office manager is responsible for providing administrative and clerical services in order to ensure effective and efficient operations of the office. The ability to work in a fast paced environment with strong attention to detail is essential for this position.</div><div><br>
</div>Responsibilities:
<ul><li>Phone coverage (screen and route calls)</li><li>
Greet visitors and guests</li><li>
Maintain conference room calendar and help manage seating charts for the office</li><li>
Maintain the reception desk, closet and hallways &ndash; tidy and stocked</li><li>
Receive, sort and distribute USPS Mail/FedEx/UPS/Courier deliveries</li><li>
Assist with ground transportation for guests, when necessary</li><li>
Ad hoc research and clerical projects, word processing/data entry</li><li>
Assist in ordering supplies for the office</li><li>
Assist in inventory of and ordering of supplies for the office</li><li>
Overtime coverage for once monthly office dinners until 9:00 p.m.</li><li>
Reconciliation of office credit card statements</li></ul>
Qualifications:
<div><b>
Requirements:</b></div><ul><li>
1+ years in a receptionist or administrative role required</li><li>
High level of professional conduct</li><li>
Ability to interact with and assist all levels of employees and visitors</li><li>
Ability to work in a confidential nature</li><li>
Microsoft Office Suite Skills, including Excel proficiency</li><li>
General analytical, organizational, and coordination skills</li><li>
Business Professional dress attire</li></ul><div></div><div><b><br>
Preferences:</b></div><ul><li>
Bachelor&rsquo;s Degree, preferred</li></ul><div></div><div><i><br>
The expected salary range for this role is $70,000.00-$85,000.00.</i></div><div></div><div><i><br>
Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.</i></div><div></div><div><i><br>
#LI-GH1</i></div><div><i>
#LI-ONSITE</i></div><div><i>
#AmTrust</i></div>
What We Offer:
<div>
AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical &amp; Dental Plans, Life Insurance, including eligible spouses &amp; children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.</div><div></div><div><br>
AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.</div><div></div><div><br>
AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.</div></div>

Receptionist/Office Manager

Scotiabank

<p></p><div><p><b>Requisition ID:</b> 244341</p><p><b>
Salary Range:</b> 61,200.00 - 101,800.00</p><p><i>
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate&rsquo;s relevant knowledge, skills, and experience.</i></p><p></p><p><br>
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.</p><p></p><p><b><br>
Executive Assistant, Equity Capital Markets - New York, NY</b></p><p></p><p><b><br>
Overview/Purpose:</b></p><p>
Contributes to the overall success of Global Banking &amp; Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team&rsquo;s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.</p><p></p><p><b><br>
What You&rsquo;ll Do:</b></p><div><br>
</div><ul><li>
Responsible for prioritizing workload to ensure the group&rsquo;s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.</li><li>
Comprehends and adheres to policies implemented by the Global team for their respective departments.</li><li>
Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service.</li><li>
Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.</li><li>
Assists with maintenance of client-related databases (using both Excel and Salesforce).</li><li>
Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc.</li><li>
Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required.</li><li>
Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.</li><li>
Responsible for drafting and/or reviewing communications for distribution to executive level management.</li><li>
Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities.</li><li>
Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.</li><li>
Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors.</li><li>
Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole.</li><li>
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.</li><li>
Champions a high performance environment and contributes to an inclusive work environment.</li></ul><p></p><p><b><br>
What You&rsquo;ll Bring:</b></p><ul><li>
Minimum High School Diploma (Grade 12) level high school completion</li><li>
Minimum 7 years in a related administrative role requiring significant multi-tasking &ndash; preferably in Financial Services Industry</li><li>
Experience supporting executive level management preferred</li><li>
Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint)</li><li>
Excellent coordination, organizational, time-management and work prioritization skills</li><li>
Attention to detail, resourceful, and diligence in follow-up</li><li>
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.</li><li>
Flexibility, high tolerance for change and an ability to learn quickly</li><li>
Ability to handle sensitive materials under the pressure of last minute deadlines</li><li>
Desire to be proactive and create a positive experience for others</li></ul><p></p><p><b><br>
Interested?</b></p><p>
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That&rsquo;s why we work to grow and diversify talent and engage employees in a performance-oriented culture.</p><p></p><p><b><br>
What's in it for you?</b></p><p>
Scotiabank wants you to be able to bring your best self to work &ndash; and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.</p><p>
Location(s): United States : New York : New York City || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : Texas : Austin || United States : Texas : Dallas || United States : Texas : Houston</p><p>
Scotiabank is a leading bank in the Americas. Guided by our purpose: &quot;for every future&quot;, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.</p><p>
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.<br>
<br>
Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.</p></div>

Executive Assistant, Equity Capital Markets

Zappos Family of Companies

<div><div><div><div><div><div><div>Job ID: 3139175 | Zappos.com LLC</div></div><div><div><p><b>
</b></p></div></div></div></div></div></div><p></p><div><div><div><div><div><p>Description</p><div>
The Facilities Coordinator is an active member of the Zappos and Shopbop Facilities support staff team, driving and supporting network-wide Facilities inventory control and preventive maintenance initiatives. Successful candidates will have an entrepreneurial, true hands-on approach, as well as strong knowledge of corporate office maintenance material inventory, project estimating and scheduling, enterprise server CMMS experience, and data-driven, analytical thinking and decision-making skills. In addition, effective presentation and persuasion skills are a must, as is the ability to function in a maintenance team environment. This role requires the ability to influence without authority.<br>
<br>
Key job responsibilities<br>
Match completed work orders to invoices for accounts payable.<br>
<br>
Update the Facilities budget tracker.<br>
<br>
Perform general office administrative tasks, including but not limited to office housekeeping and inventory management, desk allocation, office safety maintenance, environment hygiene coordination, contract management and renewal.<br>
<br>
Coordinate emergency repairs with external vendors, management, &amp; purchasing.<br>
<br>
Create reports for the FM and maintain visual management charts dealing with: PM completion, budget performance, downtime, labor tracking, and others.<br>
<br>
Own the organizing and maintaining of purchase orders, work requests and associated files<br>
Promote and conduct good housekeeping practices.<br>
<br>
Coordinate with vendors and internal procurement teams to support office purchasing and delivery arrangement.<br>
<br>
Ability to function as floor support for absenteeism and vacation support, as needed.<br>
<br>
Ensure and drive best practices standardization across Facilities departments at all sites.<br>
<br>
Own office coordination in expansion project and relocation initiatives.<br>
<br>
A day in the life<br>
A day in the life of the Facilities Coordinator role is dynamic, involving a mix of planned and unplanned tasks that focus on keeping a facility safe, functional, and efficient. A typical day starts with reviewing emails and reports from overnight, checking the schedule for planned maintenance, and conducting facility walkthroughs to inspect systems like HVAC, plumbing, and security. Midday often involves managing work orders, coordinating with vendors, handling maintenance and repair requests, and addressing occupant issues. role also includes budget management, emergency response planning, and administrative duties like approving invoices and maintaining records per external compliance requirements.<br>
<br>
About the team<br>
The Zappos and Shopbop F2 Facilities Subsidiary Support team is responsible for the day-to-day operations of the of the assigned building, from keeping the lights on to ensuring a clean and safe working environment for or internal and external customers. Our team manages the physical space and all the services that support the internal operation, including maintenance, cleaning, and vendor support management.</div></div><div><p>
Basic Qualifications</p><ul><li>1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience</li><li>1+ years of working with computers and Microsoft Office products and applications experience</li><li>High school or equivalent diploma</li><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li></ul></div><div><p>
Preferred Qualifications</p><ul><li>2+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience</li><li>Experience in material handling systems (MHS) installation, operation and maintenance</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<br>
<br>
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $54,900/year in our lowest geographic market up to $94,900/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.</div></div></div><div><div><div><div><p>
Job details</p></div><ul><div><p><div>
USA, NY, New York</div></p></div><div><p><div>
Facilities, Maintenance, &amp; Real Estate</div></p></div></ul></div><div><div><div><div><p>
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Share this job</p></div></div></div></div></div></div></div></div></div><p></p>

Facilities Coordinator, Zappos and Shopbop F2 Facilities Subsidiary Support

Proxi Dental Staffing

<p><strong>Locum Dentist Opportunity -Olean, NY</strong></p><p>We're seeking a <strong>General Dentist</strong> for a clinic in Olean, NY. If you're looking for a supportive environment and have the availability in your schedule, this could be a great fit! Travel and lodging is provided!</p><p><strong>Dates:</strong></p><p>Oct 27-31</p><p>Nov 3-7, 10-14, 17-21, 24-26, 28</p><p>Dec 1-5, 8-12, 15-19, 22-24, 29-31</p><p>Jan 2, 5-9, 12-16, 19-23, 26-30</p><p><strong>Schedule:</strong> Mon-Thurs 7a- 5p, Fri 7a-12p (Christmas eve 7a-1p, NYE 7a-3p</p><p><strong>Pay: </strong>Starting at<strong> </strong>$125-$135/hour +</p><p><strong>Requirements: </strong>Active DEA with all schedules and CSD (if required), surgical extractions</p><p><strong>Support Staff:</strong> 3 DAs, 1 Managing Clinical Director, office manager, back office admin</p><p><strong>What you'll do:</strong></p><ul><li>Preventive care, comprehensive exams, restorative care</li><li>Fillings, crowns, bridges, extractions, RCTs, dentures</li></ul><p>This is a great opportunity to focus on bread-and-butter dentistry with a solid team by your side. Interested? Let's connect!</p>

General Dentistry

Mondrian Alpha

<div>
 <p>
  A high performing, industry recognised hedge fund are looking to make a newly created middle office hire.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Due to business expansion and increasing trade volumes, the Global Head of Operations (NYC based) is looking to hire a middle office manager specific to the firm&rsquo;s US multi strategy business. He/she will have oversight for outsourced middle and back office processes, such as settlements &amp; reconciliations, managing what is produced externally, analysing what comes into the firm and dealing with issues / breaks both with the external service providers and with investment desks that the hire will face off to. In time, the expectation is that some processes can be brought in house and automated - the hire will project manage such initiatives. Whilst the role is stand-alone, we expect that the hire could be managing 1-2 people within 12-18 months.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Candidates should have roughly 4-8yrs experience in IB / Hedge Fund operations, having worked hands-on settlements and recs processes in detail. Strong academics and tech skills are required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role will pay a strong performer a $300k+ TC - depending on individual and fund performance it can be significantly higher. A guaranteed minimum bonus, sign-on and exceptional benefits will also be offered.
 </p>
</div>


Operations / Middle Office - Hedge Fund - $300k+ TC

empire state

<div><ul><li><b>Applicants MUST submit a cover letter with resume to be considered.</b></li><li><b>This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</b></li><li><b>Minorities, women, and </b><b><i>individuals with disabilities</i></b><b> are </b><b><i>encouraged to apply</i></b><b>. Please contact Human Resources if you require an accommodation.</b></li></ul><p></p><p><b><br>
BASIC FUNCTION:</b></p><p>
Reporting to the Assistant Vice President, Office of Contractor &amp; Supplier Diversity, the Procurement Compliance Manager will assist with developing and monitoring Minority and Women-Owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) participation goals and maximizing program compliance for procurement projects. The Procurement Compliance Manager will also assist with refining and managing MWBE and SDVOB reporting and tracking systems, as well as preparing required reports for ESD procurements.</p><p></p><p><b><br>
WORK PERFORMED:</b></p><div><ul><li>
Lead development, implementation, and performance monitoring of MWBE policies, goals, and compliance standards across procurement operations within OCSD.</li><li>
Review procurement documents including sequences and requisitions for appropriate board language.</li><li>
Conduct compliance audits, risk assessments, and post-award reviews to confirm contractor commitment to MWBE and SDVOB participation goals.</li><li>
Provide guidance and technical assistance to contractors, MWBE firms, procurement staff, and internal program stakeholders.</li><li>
Facilitate training and workshops on MWBE compliance, procurement processes, and regulatory requirements.</li><li>
Foster a culture of accountability, inclusion, and excellence in compliance monitoring practices.</li><li>
Manage MWBE and SDVOB utilization for multiple high-profile projects, tracking compliance on NYS Executive Law Article 15A and Veterans&rsquo; Services Law Article 3.</li><li>
Review procurements and contract documents to ensure that applicable MWBE and SDVOB provisions and relevant requirements are accurately included.</li><li>
Present and participate in panel discussions, workshops and other activities at conferences and events.</li><li>
Analyze, recommend, and update internal MWBE and SDVOB compliance and business processes, as necessary.</li><li>
Assist with quarterly and annual contract compliance reports and other procurement reports, as necessary.</li><li>
Host business development industry events in support of ESD&rsquo;s mission to promote a vigorous and growing economy by targeting business sectors that will increase participation with diverse contractors and grantees.</li><li>
Provide support to the Director of the Office of Contractor &amp; Supplier Diversity and AVP of the Office of Contractor &amp; Supplier Diversity on MWBE and SDVOB marketing, outreach, compliance, and project management oversight, as necessary.</li><li>
Ensure adherence to diversity and best practices and provide the highest standard of customer service to all stakeholders, while providing individualized technical assistance.</li><li>
Participate in weekly, monthly and quarterly office, interdepartmental and division-wide meetings and/or webinars; and,</li><li>
Complete projects, tasks and other duties as assigned by the Assistance Vice President and/or Director of Contractor &amp; Supplier Diversity.</li></ul></div><p></p><p><b><br>
MINIMUM REQUIREMENTS:</b></p><p><i>
Education Level required: </i>Bachelor&rsquo;s Degree, Master&rsquo;s degree preferred.</p><p><i>
Experience required: </i>3-6 years of relevant experience, preferably within state government, including areas such as MWBE, SDVOB, contract administration, regulatory compliance, project management, grant administration, and/or construction. Strong experience in contract compliance/procurement, and financial auditing is preferred. At least 2 years of the required experience working directly with MWBE and SDVOB programs in a state government environment, with a specific focus on contracts and/or procurements is highly desired.</p><p><i>
Knowledge required: </i>Advanced proficiency in Microsoft Office and using contract and data management systems. Strong analytical and problem-solving abilities with attention to detail. Excellent interpersonal skills and outstanding oral and written communication skills are required.</p></div>

Sr. Procurement Compliance Manager, OCSD

Lavian & Lavian LLP

<p>About Us:</p><p>We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.</p><p>Position Overview:</p><p>We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.</p><p>Key Responsibilities:</p><ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul><p>Qualifications:</p><ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul><p>Location:</p><p>New York, NY</p><p>Compensation:</p><p>Competitive salary commensurate with experience. Bonus opportunities.</p><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Real Estate Administrative Assistant

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