admin and social media assistant Jobs in Jeddah

admin and social media assistant

finance manager

operations manager

office manager

Islamic Development Bank (IsDB)

<div>
 Title: Senior Manager, Office of the CEO
 
 
 Requisition ID: 5761
 
 
 
 
 OVERVIEW
 
 
 
 
 
 Department: Office of the CEO
 
 
 Country: Saudi Arabia
 
 
 Location: Jeddah
 
 
 Job Grade: M1
 
 
 Contract Type: Conditional Regular Appointment
 
 
 Closing Date: December 3, 2025
 
 
 
 
 
 JOB PURPOSE
 
 
 
 
 The Senior Manager, Office of the CEO is a mission-critical position within ITFC, responsible for managing the full operational scope of the CEO&rsquo;s Office, ensuring the CEO&rsquo;s Office functions with optimal efficiency, confidentiality, and alignment to the organization&rsquo;s strategic goals.
 
 
 The role merges high-level executive coordination and multi-stakeholder engagement. It demands a technically proficient and institutionally seasoned professional capable of diplomatic communication and stakeholder interfacing within the framework of a multilateral development bank. The proficiency includes excellent writing skills, preferably in all three official languages of the organization, i.e., English, Arabic and French.
 
 
 
 
 KEY ACCOUNTABILITIES
 
 
 
 
 
 CEO Office Management &amp; Technical Support
 
 
 
 <ul>
 <li>
 Oversee the full spectrum of the CEO&rsquo;s operational environment, including time management, scheduling, correspondence, mission planning, briefing and other logistics.
 </li>
 <li>
 Manage the development and review of high-impact communications on behalf of the CEO - including executive briefs, official letters, presentations, press releases, and speeches.
 </li>
 <li>
 Serve as the primary interface between the CEO and internal/external stakeholders, triaging high-priority requests and ensuring timely institutional response and alignment.
 </li>
 <li>
 Supervise and guide administrative personnel (e.g., executive assistants and corporate services staff), ensuring seamless daily operations, meeting readiness, and mission preparation.
 </li>
 <li>
 Oversee protocol management, official travel arrangements, and coordination of high-level engagements.
 </li>
 <li>
 When needed, accompany the CEO during his travels to handle logistical and protocol matters on the ground.
 </li>
 <li>
 Establish and manage Standard Operating Procedures (SOPs), institutional tracking systems, and strategic dashboards to support CEO visibility and decision-making.
 
 
 </li>
 </ul>
 
 Institutional Alignment &amp; Strategic Coordination
 
 
 
 <ul>
 <li>
 Act as the central coordination node between the CEO and all ITFC departments to ensure that directives are understood, operationalized, and tracked across functions.
 </li>
 <li>
 Monitor the implementation of decisions of the CEO, ensuring clear accountability, reporting cycles, and escalation mechanisms.
 </li>
 <li>
 Develop and maintain a confidential strategic log of key issues, high-risk areas, and institutional bottlenecks requiring CEO&rsquo;s attention.
 </li>
 <li>
 Facilitate the planning and execution of internal strategic alignment meetings, knowledge exchange sessions, and special initiatives that support the CEO&rsquo;s leadership agenda.
 </li>
 <li>
 Coordinate with the Corporate Secretariat, end-to-end planning, documentation and facilitation of all Board and Committee meetings, including agenda formulation, briefing packages, Resolutions, and meeting Minutes.
 
 
 </li>
 </ul>
 
 
 KEY ACCOUNTABILITIES
 
 
 
 
 
 ACADEMIC AND PROFESSIONAL QUALIFICATIONS
 
 
 
 Master&rsquo;s degree in economics, finance, business administration, or a related discipline.
 
 
 
 
 SKILLS &amp; NECESSARY KNOWLEDGE
 
 
 
 
 <ul>
 <li>
 English and Arabic compulsory
 </li>
 <li>
 French is a plus
 </li>
 <li>
 Minimum of 6 years of experience in executive office management or public service, preferably within a multilateral development bank, international financial institution, internatinal organization, or Ministry of Foreign Affairs.
 </li>
 <li>
 Experience in public service/diplomatic letter writing in Arabic and English is compulsary
 
 
 </li>
 </ul>
 
 
 ABOUT APPLICATION PROCESS
 
 
 
 
 If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of passport
 </li>
 <li>
 Academic certificate
 
 
 </li>
 </ul>
 The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the IsDB does not request information on applicants&rsquo; bank accounts. The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.
</div>

Senior Manager, Office of the CEO

Raffles

<div>Company Description 
Raffles Makkah Palace promises the exceptional standards inherent in the Raffles name and enhanced by Arab hospitality values. Raffles Makkah Palace offers 219 Suites &amp; duplex Villas with breathtaking views of the Masjid Al Haram, the Holy Ka&rsquo;aba and the city. The hotel combines the best of local cuisine and international dishes in each of its four outlets creating a unique and welcoming atmosphere in this diving setting. Guests can also indulge and immerse themselves in a relaxing sensory experience in our world renowned spa and fitness center or hold high-powered business gatherings in any of our state-of-the-art meeting rooms. 
Job Description 
<ul><li>
Will be knowledgeable of the whole Hotel facilities and services provided.</li><li>
Adhere to his/her limit of authority as outlined by management, and will fully</li><li>
Understand the Hotel policies, procedures and regulations per Fairmont standards.</li><li>
Deal with any guest request in a polite and efficient manner, delegating work where necessary to other staff (bellmen, In Room Dining, Royal Service, Engineering, Security, etc.), and then following up to ensure that the guest has been satisfied.</li><li>
Seeks feedback on guest satisfaction and resolves problems in accordance with our Mission Statement and philosophy of colleague empowerment.</li><li>
To ensure guests queries are dealt with in a helpful and professional manner and</li><li>
 Inform the FOM or AFOM in case of issues that cannot be easily resolved.</li><li>
Responsible for ensuring consistency in exceeding guest service expectations (FHR Programs as a measurement tool).</li><li>
Adheres to and promotes the Company&rsquo;s Health &amp; safety policies to ensure a safe work environment, will be knowledgeable about all safety &amp; emergency procedures and emergency action plan.</li><li>
 Responsible for the entire hotel during the night shift in terms of monitoring the operation, ensuring the safety &amp; security of the hotel, colleagues and guests.</li><li>
Log all guest comments in the Duty Managers logbook and prepare a summary of all comments from the previous 24 hours which can be used at the morning meeting.</li><li>
Participate in the monthly communication meetings</li><li>
Providing daily feedback about the operation to the GM and the Hotel Manager as</li><li>
They require through multiple ways like incidents report, Night Manager Report, Complaint&rsquo;s report with supporting documentation and final accurate conclusions.</li><li>
Complete preparation work and administration work which the Assistant Front Office Manager has passed on.</li><li>
Supervise the work of the front office supervisors. Review the achieved tasks of their daily check list.</li><li>
Ensures that all Front Office Standards of Service &amp; Operational Procedures are adhered.</li><li>
Reviewing VIP reports for 7 days ahead and coordinating all necessary arrangements with concerned departments.</li><li>
Ensuring that the daily VIPs are welcomed and escorted to their rooms with the assistance of the guest relations team.</li><li>
Monitor and deal with all pre-Registered bookings and all No-Show guests.</li><li>
Handling the inventory during sold out days.</li><li>
Complete all the necessary preparations for the beginning of the early shift on reception.</li><li>
Move around the hotel to interact with as many guests and staff as possible</li><li>
Provides Guidance and motivation to the night team. Establishes and communicates on a daily basis with the Front Office colleagues and working instantly on creating a job Satisfaction to everyone.</li><li>
Monitoring colleagues&rsquo; performance and dealing with employees&rsquo; grievances and problems. Coaching them and taking the corrective actions when necessary.</li><li>
Direct staff in maintaining clean, tidy and an organized work area at the front and back areas of the Front Office.</li><li>
Oversee all contracted staff working overnight in the hotel, recording any issues that may arise for handover to relevant department head in the morning.</li><li>
Oversee the employee dining room and ensure all staff receive appropriate meal break during their shift.</li><li>
Monitor and inspect Overnight cleaning team, ensuring highest level of cleanliness and work efficiencies at all times.</li><li>
Run the audit reports on the PMS that will be required by Income Audit the next day, Responsible for the nightly end of day reporting is complete; ensuring accuracy in balancing accounts.</li><li>
Perform all necessary reconciliations and audit functions for the reception in order to complete the day&rsquo;s business.</li><li>
Ensure that all financial reporting is maintained and accurate inclusive of reviewing financial reports to ensure accuracy (Rooms Audit)</li><li>
Ensure that all of the Food &amp; Beverage outlets have handed over the relevant paper work to allow the days business to be completed.</li><li>
Complete all necessary computer system back-ups.</li><li>
Other duties as assigned</li></ul> 

Qualifications 
Personal Attributes<ul><li>
Strong written and verbal communication skill in English and Arabic</li><li>
Able to develop rapport with and gain support from Colleagues and Management staff</li><li>
Ability to work cohesively with co-workers as part of a team</li><li>
Ability to focus attention on guest needs, remaining calm and courteous at all times</li><li>
Ability to promote positive relations with all guests and patrons</li><li>
Able to exercise good judgment with difficult guests</li><li>
Understanding and ability to work in a multi-cultural environment</li></ul> 
Your skills and experience include: 
<ul><li>
Minimum 4 years&rsquo; experience in Front Office Operations in a luxury property preferred</li><li>
Strong interpersonal and problem-solving abilities necessary</li><li>
Must be a highly organized person with strong planning skills</li><li>
Goal and results oriented</li><li>
Analytical skills, strength as a developer and a leader of others are essential</li><li>
International experience an asset</li><li>
Energetic, enthusiastic, self-motivated and a charismatic team player</li><li>
Excellent command of spoken &amp; written English-Arabic</li><li>
Knowledge in Opera system</li><li>
Ability to work on shift basis</li></ul> 

Additional Information 
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Duty Manager

Procter & Gamble

<div>
 
 Job Location
 
 
 
 JEDDAH JAMEEL SQUARE OFFICE
 
 
 
 Job Description
 
 
 
 
 Overview of the job
 
 
 
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 
 
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 
 
 
 Responsibilities Of The Role
 
 
 
 <ul>
 <li>
 Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
 </li>
 <li>
 Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
 </li>
 <li>
 Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
 </li>
 <li>
 Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
 </li>
 <li>
 Must be professional and exercise discretion when handling sensitive information.
 </li>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Schedule
 
 
 
 Full time
 
 
 
 Job Number
 
 
 
 R000140930
 
 
 
 Job Segmentation
 
 
 
 Experienced Professionals
</div>

Executive Assistant

<div><h2 class="jobSectionHeader">Overview of the job</h2>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.<h2 class="jobSectionHeader"> 
Responsibilities of the role</h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li>
Role Requirements</li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div>

THE FIRST AGENCY

<div>
 
 
 Job Vacancy &ndash; Executive Administrative Assistant &ndash; Digital Marketing Agency &ndash; Jeddah
 
 
 
 A leading digital marketing agency in Jeddah is seeking an exceptional
 
 Executive Administrative Assistant
 
 with strong experience in the digital marketing agency sector. The ideal candidate will act as the direct operational and administrative arm of top management, with the ability to manage clients, projects, teams, and daily operations with high efficiency. This role requires a proactive leader capable of decision-making, representing management in internal and external communications, and ensuring smooth business operations at all times.
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and ensure smooth workflow without direct supervision
 
 
 &bull; Represent the CEO in meetings, follow up on decisions, and close tasks with internal and external parties
 
 
 &bull; Manage client projects from contract signing to final delivery, ensuring timelines and deliverables are met
 
 
 &bull; Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients
 
 
 &bull; Lead the B2B corporate sales pipeline, communicate with prospects, present services, schedule meetings, and close deals
 
 
 &bull; Prepare executive, operational, marketing, and financial reports and present them professionally
 
 
 &bull; Coordinate with design, development, marketing, and production teams to ensure timely execution of tasks
 
 
 &bull; Organize and manage official email, digital and physical documents, and record all procedures
 
 
 &bull; Issue invoices, follow up on collections, and ensure compliance with internal accounting processes
 
 
 &bull; Handle sensitive matters with full confidentiality and strong decision-making skills
 
 
 &bull; Appear on media &amp; represent the company on social media when required
 
 
 
 Requirements &amp; Qualifications
 
 
 
 &bull;
 
 Minimum 3 years of experience in the same role inside a digital marketing agency (mandatory requirement)
 
 
 
 &bull; Deep understanding of the project lifecycle in marketing agencies (client management &ndash; delivery &ndash; results &ndash; reporting)
 
 
 &bull; Proven experience in B2B sales and closing corporate deals
 
 
 &bull; Hands-on experience in basic accounting, budgeting, and financial reporting
 
 
 &bull; Excellent verbal and written communication and leadership skills
 
 
 &bull; Highly advanced time-management and organizational skills
 
 
 &bull; Ability to work under pressure, handle multiple tasks, and adapt to fast-changing priorities
 
 
 &bull; Proficiency in
 
 Notion, CRM platforms, Google Workspace, and Microsoft Office
 
 
 
 &bull; A strong and confident personality capable of taking decisions without hesitation
 
 
 
 Personal Attributes
 
 
 
 &bull; Strong leadership presence and high confidence
 
 
 &bull; Fast understanding of management directions and execution without repeated instructions
 
 
 &bull; Problem-solving mindset &ndash; not waiting for guidance to act
 
 
 &bull; Friendly, professional, and able to build client trust from the first call
 
 
 &bull; Zero-excuses attitude and high performance standards
 
 
 
 Benefits
 
 
 
 &bull; Fixed monthly salary
 
 
 &bull; Professional work environment with continuous learning
 
 
 &bull; Opportunity for leadership growth and management representation
 
 
 &bull; Performance-based and sales-based incentives
 
 
 &bull; Two days off per week
 
 
 📌
 
 Only candidates with proven previous experience in a digital marketing agency will be considered
 
 
</div>

مساعد إداري

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
 </li>
 <li>
 Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
 </li>
 <li>
 Advanced knowledge of office management applications, project management tools, and data analysis techniques.
 </li>
 <li>
 Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
 </li>
 <li>
 Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
 </li>
 <li>
 Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
 </li>
 <li>
 Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
 </li>
 <li>
 Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
 </li>
 <li>
 Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
 </li>
 </ul>
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
 </li>
 <li>
 Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
 </li>
 <li>
 Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
 </li>
 <li>
 Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
 </li>
 <li>
 Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
 </li>
 <li>
 Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
 </li>
 <li>
 Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
 </li>
 <li>
 Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
 </li>
 <li>
 Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
 </li>
 </ul>
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
 </li>
 <li>
 Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
 </li>
 <li>
 Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
 </li>
 <li>
 High level of proficiency in office software applications, project management tools, and data analysis platforms.
 </li>
 <li>
 Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
 </li>
 <li>
 Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
 </li>
 <li>
 Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
 </li>
 <li>
 High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
 </li>
 </ul>
</div>

Administrative Supervisor

Explore 214+ Office manager in Jeddah this December. Find roles across top companies and apply now to boost your career.

214 office manager jobs IN Jeddah

Senior Manager, Office of the CEO

Duty Manager

Executive Assistant

Executive Assistant

Executive Assistant

مساعد إداري

Administrative Supervisor