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office administrator/receptionist

office manager

Pulsar FZE

Pulsar is a pioneering company in the field of non-destructive testing (NDT) equipment and technologies. We specialize in the development and manufacturing of advanced NDT systems and innovative inspection solutions.We are currently seeking an Executive Secretary / Office Administrator to support senior management and ensure efficient daily operations. The role requires a detail-oriented, organized, and responsible professional who can handle multiple administrative tasks and contribute to the smooth functioning of the office.The successful candidate will have strong communication and organizational skills, fluency in both English and Arabic, and the ability to interact effectively with local and international partners. Experience in purchasing and coordinating with suppliers is an advantage and will be part of the administrative duties.Key responsibilities include: managing correspondence, scheduling, and document preparation; organizing meetings, travel arrangements, and company events; maintaining confidentiality and executive calendars; assisting management with reporting and coordination; and supporting purchasing and vendor communications.Candidates should have a minimum of three years of experience in a similar role such as Secretary, Executive Assistant, or Office Administrator. Proficiency in Microsoft Office (Word, Excel, Outlook), reliability, accuracy, and attention to detail are essential. The ability to maintain professionalism and discretion in all business interactions is highly valued.We look forward to welcoming you !Job Type: Full-timePay: From AED3,500.00 per month

Office Manager

Jilphar Furniture Industry L.L.C.

DESCRIPTION &ndash; HR &amp; Admin Executive (Female)Position Title: HR &amp; Admin Executive (Female) Department: Administration / HR Location: [Your location] Reporting To: Managing Director / General ManagerRole SummaryThe HR &amp; Admin Executive will provide direct support to company management by managing staff administration, scheduling boss meetings &amp; appointments, handling internal coordination, documentation, and maintaining professional office operations. A smart, responsible female candidate capable of maintaining confidentiality and ensuring smooth workflow.Key ResponsibilitiesAdministrative &amp; Management Support<ul><li>Maintain daily schedule of bosses &mdash; meetings, appointments, travel plans</li><li>Coordinate communication between management and departments</li><li>Organize office files, documents, and confidential records</li><li>Prepare meeting minutes, reports, presentations, and correspondence</li><li>Handle incoming calls, emails, and visitor management</li></ul>HR &amp; Staff Coordination<ul><li>Manage attendance, leaves, overtime, WPS and salary documentation</li><li>Assist in hiring: job posting, screening, interviews scheduling</li><li>Handle onboarding &amp; training documentation</li><li>Maintain staff personal files, passport &amp; visa tracking and renewals</li><li>Support disciplinary actions and compliance procedures</li></ul>Office Operations<ul><li>Ensure office supplies, utilities and maintenance requirements</li><li>Handle basic accounts support and invoice documentation (if assigned)</li><li>Assist in company audits and policy implementation</li></ul>Skills &amp; Requirements<ul><li>Female candidate only</li><li>Strong communication skills (English + Hindi/Malayalam/Tamil as needed)</li><li>Presentable, confident and good customer handling</li><li>Knowledge of MS Office, basic HR &amp; admin software</li><li>Time management &amp; multi-tasking skills</li><li>Ability to maintain confidentiality and professional behavior</li><li>Experience in HR/Admin field preferred (Furniture industry is a plus)</li></ul>Working Conditions<ul><li>Working Hours: [Add your timing]</li><li>Employment Type: Full-time</li><li>Accommodation/Transport: Provided / Not Provided</li><li>Salary: As per company standards</li></ul>Personal Qualities Required<ul><li>Trustworthy &amp; responsible</li><li>Quick learner, proactive approach</li><li>Friendly manner but strict in rules when necessary</li><li>Ability to work closely with top management</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Office Administrator

Element HR Consultancy

<div>
 
 element is hiring in SAIF Zone (Sharjah):
 
 Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one.
 
 
 Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)
 
 
 Youll partner with the
 
 Director - Marketing &amp; HR
 
 to
 
 organize, strategize, action, follow up, and deliver
 
 &mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and
 
 producing visible, on-time results
 
 . Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo;
 
 
 
 Mission
 
 
 
 &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo;
 
 
 KRAs
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
 </li>
 <li>
 Marketing &amp; Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
 </li>
 <li>
 People &amp; Culture Support (HR Ops) - Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.
 </li>
 <li>
 Operations &amp; Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
 </li>
 <li>
 Analytics &amp; Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops.
 
 
 </li>
 </ul>
 Responsibilities (insert this new block at the top of &ldquo;What youll do&rdquo;)
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Cross-Functional Delivery
 </li>
 <li>
 Strategy &rarr; Plan: Convert the Directors priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;
 </li>
 <li>
 Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
 </li>
 <li>
 Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
 </li>
 <li>
 Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
 </li>
 <li>
 Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).
 </li>
 <li>
 Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, whats stuck, whats next.
 </li>
 <li>
 Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
 
 
 </li>
 </ul>
 
 Outcome:
 
 Plans dont just exist&mdash;they
 
 land
 
 . Leaders feel informed, teams feel supported, and the Director stays two steps ahead.
 
 
 Competencies
 
 
 <ul>
 <li>
 Program orchestration: turns multi-team goals into executable, trackable work.
 </li>
 <li>
 Executive communication: brief, structured, and decision-oriented.
 </li>
 <li>
 Follow-up stamina: persistent, respectful, and outcomes-focused.
 </li>
 <li>
 Systems thinker: improves the process, not just the task.
 </li>
 <li>
 High trust: handles sensitive information with discretion and maturity.
 
 
 </li>
 </ul>
 Work side-by-side with the
 
 Director - Marketing &amp; HR
 
 to turn strategy into momentum. Youll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. Its a rare
 
 growth seat
 
 that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward
 
 Chief-of-Staff / PMO / Ops Lead
 
 paths.
 
 
 Desired Profile
 
 
 <ul>
 <li>
 Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
 </li>
 <li>
 Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
 </li>
 <li>
 Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
 </li>
 <li>
 Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
 </li>
 <li>
 Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
 </li>
 <li>
 Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
 </li>
 <li>
 Work Ethic &amp; Style: Owners mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
 </li>
 </ul>
</div>

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

elementmea

Job descriptionelement is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)You&rsquo;ll partner with the Director &ndash; Marketing &amp; HR to organize, strategize, action, follow up, and deliver&mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini&ndash;Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo; Mission: &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo; KRAs<ul><li>Leadership Alignment &amp; Delivery &ndash; Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.</li><li>Marketing &amp; Communication Rhythm &ndash; Content, campaigns, and events ship to plan with consistent brand voice.</li><li>People &amp; Culture Support (HR Ops) &ndash; Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.</li><li>Operations &amp; Administration &ndash; SAIF Zone hygiene, vendors, and office backbone stay audit-ready.</li><li>Analytics &amp; Reporting &ndash; Weekly, decision-ready dashboards across Marketing, HR, and Ops.</li></ul>Responsibilities (insert this new block at the top of &ldquo;What you&rsquo;ll do&rdquo;)A. Leadership Alignment &amp; Cross-Functional Delivery<ul><li>Strategy &rarr; Plan: Convert the Director&rsquo;s priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;</li><li>Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.</li><li>Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.</li><li>Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.</li><li>Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).</li><li>Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, what&rsquo;s stuck, what&rsquo;s next.</li><li>Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).</li></ul>Outcome: Plans don&rsquo;t just exist&mdash;they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies<ul><li>Program orchestration: turns multi-team goals into executable, trackable work.</li><li>Executive communication: brief, structured, and decision-oriented.</li><li>Follow-up stamina: persistent, respectful, and outcomes-focused.</li><li>Systems thinker: improves the process, not just the task.</li><li>High trust: handles sensitive information with discretion and maturity.</li></ul>Work side-by-side with the Director &ndash; Marketing &amp; HR to turn strategy into momentum. You&rsquo;ll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It&rsquo;s a rare growth seat that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward Chief-of-Staff / PMO / Ops Lead paths. Desired Profile<ul><li>Experience: 3&ndash;4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).</li><li>Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).</li><li>Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).</li><li>Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.</li><li>Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.</li><li>Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.</li><li>Work Ethic &amp; Style: Owner&rsquo;s mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your required notice period?</li><li>What is your minimum expected salary per month?</li></ul>

Petra ADWOA training institute

Position: Office Administrator cum Receptionist Location: Petra Adwoa Training Institute &ndash; Sharjah, UAE Reports to: Institute DirectorRole Overview:The Office Administrator cum Receptionist will be the first point of contact for students, parents, staff, and visitors at Petra Adwoa Training Institute. This role combines administrative support with front-desk responsibilities to ensure smooth daily operations and excellent customer service.Key Responsibilities:Reception &amp; Front Desk Duties<ul><li>Greet and welcome students, parents, staff, and visitors in a professional manner.</li><li>Handle incoming calls, emails, and WhatsApp inquiries; direct them to the appropriate department.</li><li>Manage student inquiries and provide accurate information about courses, schedules, and services.</li><li>Maintain a neat and organized reception area, ensuring a professional image for the institute.</li></ul>Administration &amp; Office Management<ul><li>Maintain student registration records, files, and databases (both physical and digital).</li><li>Prepare and manage correspondence, reports, and documents.</li><li>Assist in scheduling classes, meetings, and events for the institute.</li><li>Support academic and administrative staff with day-to-day operational needs.</li><li>Ensure timely follow-up with prospective students and parents.</li><li>Maintain and monitor office supplies and equipment; liaise with vendors when necessary.</li></ul>Finance &amp; Record Keeping<ul><li>Support in handling student fee collection, issuing receipts, and updating records.</li><li>Assist with basic bookkeeping, invoices, and petty cash management.</li><li>Maintain confidentiality of financial and student records at all times.</li></ul>Customer Service &amp; Support<ul><li>Provide high-quality customer service to students and parents, addressing queries promptly.</li><li>Support the admissions process by assisting with application forms, documentation, and enrollment.</li><li>Coordinate with faculty and trainers to ensure smooth communication with students.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Prior experience in administration and/or front-desk/reception roles (preferably in education/training sector).</li><li>Strong communication and interpersonal skills (English is required; Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting software.</li><li>Well-organized, detail-oriented, and able to manage multiple tasks.</li><li>Professional, friendly, and customer-focused personality.</li></ul>Working Hours &amp; Benefits:<ul><li>Full-time position, 6 days a week.</li><li>Competitive salary with performance-based incentives.</li><li>Training and professional development opportunities within the institute.</li><li>Friendly and supportive work environment.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Office Administrator/Receptionist

homewalkers

Job Vacancy: HR &amp; Admin Officer (UAE Experience Required)We are looking for an experienced HR &amp; Admin Officer to join our team in the UAE. The ideal candidate should have previous experience in Human Resources and Administration within the UAE and a solid understanding of local labor laws and HR practices.Key Responsibilities:<ul><li>Handle all HR and administrative tasks efficiently.</li><li>Manage employee records, attendance, and payroll coordination.</li><li>Assist in recruitment, onboarding, and employee relations.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Support daily office operations and coordination between departments.</li></ul>Requirements:<ul><li>Proven experience as HR &amp; Admin Officer in the UAE.</li><li>Strong knowledge of HR procedures and administrative processes.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office.</li><li>Bachelor&rsquo;s degree in HR, Business Administration, or a related field.</li></ul>If you meet the above qualifications, please send your CV to [ careers@homewalkers.com ] with the subject line &ldquo;HR &amp; Admin Officer Application&rdquo;.Job Type: Full-timePay: From AED4,000.00 per monthLanguage:<ul><li>Arabic &amp; English (Required)</li></ul>

HR & Admin Officer

Al Serh Al Kabeer Construction

Job Purpose:To ensure that all company assets, employees, equipment, and projects are adequately insured against potential risks, and to manage insurance policies, claims, renewals, and compliance with company and statutory requirements.Key Responsibilities:1. Insurance Management<ul><li>Review, evaluate, and manage all insurance requirements for company assets, vehicles, employees, and projects.</li><li>Liaise with insurance companies and brokers to obtain quotations, negotiate terms, and ensure timely policy renewals.</li><li>Verify coverage adequacy and ensure compliance with client and contract insurance requirements.</li><li>Maintain up-to-date records of all insurance policies and certificates.</li></ul>2. Claims Handling<ul><li>Manage and process insurance claims for vehicles, equipment, property damage, workers&rsquo; compensation, and third-party liability.</li><li>Coordinate with internal departments, site teams, and insurers to collect required documentation and evidence.</li><li>Follow up on claim status and ensure timely settlement.</li><li>Maintain a claims register and prepare claim status reports for management.</li></ul>3. Risk Assessment and Compliance<ul><li>Identify and assess potential risks associated with construction activities and advise on risk mitigation through proper insurance coverage.</li><li>Ensure compliance with local labor and insurance laws (e.g., Workmen Compensation, Motor Insurance, Professional Indemnity, etc.).</li><li>Conduct periodic audits to ensure all insurable items are covered and policies are updated.</li></ul>4. Documentation &amp; Reporting<ul><li>Maintain organized files of all policies, claims, endorsements, and correspondence.</li><li>Prepare periodic reports on insurance coverage, claim ratios, and renewals.</li><li>Support the Finance and HR teams with insurance-related data for audits and budgeting.</li></ul>5. Coordination &amp; Communication<ul><li>Work closely with project, procurement, and finance departments to ensure insurance requirements are met for new projects and contracts.</li><li>Handle contractor and subcontractor insurance verification for project compliance.</li><li>Serve as the main point of contact between the company and insurance service providers.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in insurance, Business Administration, Finance, or related field.</li><li>Minimum 3&ndash;5 years of experience in insurance administration</li><li>Excellent communication and negotiation skills.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Detail-oriented, organized, and able to handle multiple priorities.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED7,500.00 per monthApplication Question(s):<ul><li>Do you have experience in the UAE for implementing the insurance plan for the big organization from the scratch?</li><li>Are you available to join immediately? Please note this will not affect your hiring process.</li></ul>

Insurance Officer - Construction

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