Office Administrator

DESCRIPTION – HR & Admin Executive (Female)

Position Title: HR & Admin Executive (Female)
Department: Administration / HR
Location: [Your location]
Reporting To: Managing Director / General Manager

Role Summary

The HR & Admin Executive will provide direct support to company management by managing staff administration, scheduling boss meetings & appointments, handling internal coordination, documentation, and maintaining professional office operations. A smart, responsible female candidate capable of maintaining confidentiality and ensuring smooth workflow.

Key Responsibilities

Administrative & Management Support

• Maintain daily schedule of bosses — meetings, appointments, travel plans
• Coordinate communication between management and departments
• Organize office files, documents, and confidential records
• Prepare meeting minutes, reports, presentations, and correspondence
• Handle incoming calls, emails, and visitor management

HR & Staff Coordination

• Manage attendance, leaves, overtime, WPS and salary documentation
• Assist in hiring: job posting, screening, interviews scheduling
• Handle onboarding & training documentation
• Maintain staff personal files, passport & visa tracking and renewals
• Support disciplinary actions and compliance procedures

Office Operations

• Ensure office supplies, utilities and maintenance requirements
• Handle basic accounts support and invoice documentation (if assigned)
• Assist in company audits and policy implementation

Skills & Requirements

• Female candidate only
• Strong communication skills (English + Hindi/Malayalam/Tamil as needed)
• Presentable, confident and good customer handling
• Knowledge of MS Office, basic HR & admin software
• Time management & multi-tasking skills
• Ability to maintain confidentiality and professional behavior
• Experience in HR/Admin field preferred (Furniture industry is a plus)

Working Conditions

• Working Hours: [Add your timing]
• Employment Type: Full-time
• Accommodation/Transport: Provided / Not Provided
• Salary: As per company standards

Personal Qualities Required

• Trustworthy & responsible
• Quick learner, proactive approach
• Friendly manner but strict in rules when necessary
• Ability to work closely with top management

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month