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office administrative assistant

officer admission and registration administration

Australian University

<div>
 
 
 Officer&mdash;Admission and Registration Administration
 
 
 
 
 
 
 
 PRIMARY TASKS:
 
 
 <ol>
 <li>
 Provides a comprehensive level of assistance to ensure smooth and efficient operations.
 </li>
 <li>
 Undertakes special projects to meet the objectives of the function.
 </li>
 <li>
 Prioritizes and manages multiple projects simultaneously and follows up on issues in a timely manner.
 </li>
 <li>
 Collect and prepare background documents for various tasks.
 </li>
 <li>
 Follow the university rules and regulations.
 </li>
 <li>
 Maintains the calendar and appointments of the Registrar.
 </li>
 <li>
 Handle all administrative work for the department, such as handling phone calls, incoming/outgoing mail, correspondence, etc., and routing them appropriately for action.
 </li>
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 Prepare routine and non-routine correspondence such as memos, letters, emails and other correspondence as required.
 </li>
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 Receive visitors, arrange meetings and appointments, and coordinate all logical needs for business trips on behalf of department staff with the relevant departments.
 </li>
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 Establish and maintain an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.
 </li>
 <li>
 Undertake other duties as required by the Registrar.
 </li>
 </ol>
 
 
 
 
 
 SELECTION CRITERIA:
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 Minimum 1 year experience in a relevant field.
 </li>
 <li>
 Well-developed communication and interpersonal skills.
 </li>
 <li>
 Highly developed organizational and time management skills.
 </li>
 </ul>
</div>

Officer- Admission and Registration Administration

MEDVISION

Job Title: Regulatory Registration OfficerJob Summary:The Regulatory Registration Officer will support regulatory registrations, approvals, and ongoing compliance activities for medical devices, drugs, and related products in coordination with government authorities.Key Responsibilities:Register agencies and products with the Ministry of Commerce (MOC).Obtain and maintain approvals from MOH, Drug Control, and Central Medical Store.Prepare, submit, and maintain regulatory documentation and files.Manage renewals, licenses, registrations, and marketing authorizations.Interpret regulatory guidelines and communicate requirements to suppliers.Draft clear and professional regulatory correspondence.Respond to regulatory authority queries within assigned timelines.Support regulatory audits and due diligence activities.Stay updated on regulatory legislation and guidelines.Conduct field follow-ups and submission of invoices and documents (20%).Requirements:<ul><li>Educational Background: Bachelor&rsquo;s degree in Pharmacy, Science</li><li>Experience: 1&ndash;2 years of experience in regulatory affairs, registration, or a related field.</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-time

Regulatory Registration Officer

Confidential

<div>
 
 
 Job Title:
 
 Compliance Assistant Manager
 
 
 
 Location:
 
 Kuwait
 
 
 
 
 
 
 About the Role:
 
 
 
 We are seeking a highly qualified and experienced Compliance Assistant Manager to join our team. The successful candidate will play a key role in ensuring our organization adheres to regulatory requirements and maintains the highest standards of compliance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Ensure the organization&rsquo;s operations comply with Kuwait CMA regulations.
 </li>
 <li>
 Review, update, and maintain compliance manuals and internal policies.
 </li>
 <li>
 Provide guidance and support to management on compliance-related matters.
 </li>
 <li>
 Liaise with regulatory authorities and ensure timely reporting as required.
 </li>
 <li>
 Monitor changes in regulations and ensure the organization&rsquo;s policies and procedures are updated accordingly.
 </li>
 </ul>
 
 
 
 
 
 Essential Criteria:
 
 
 <ul>
 <li>
 Must be a registered Compliance Officer with the
 
 Kuwait CMA
 
 or hold the
 
 CMA qualification
 
 required for registration.
 </li>
 <li>
 Minimum of
 
 5 years of professional experience in compliance
 
 , with direct interaction or reporting experience with the CMA.
 </li>
 <li>
 Demonstrated knowledge and experience in
 
 reviewing and updating compliance manuals and internal policies
 
 .
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong understanding of Kuwait financial regulations and regulatory frameworks.
 </li>
 <li>
 Excellent attention to detail and analytical skills.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to work independently and manage multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Opportunity to work in a dynamic regulatory environment.
 </li>
 <li>
 Collaborate with experienced professionals and key stakeholders.
 </li>
 <li>
 Contribute to building a robust compliance culture within the organization.
 </li>
 </ul>
 
 
 
 
 
 Application Process:
 
 
 
 Interested candidates meeting the above criteria are encouraged to submit their CVs and relevant CMA registration details.
 
</div>

Assistant Manager Compliance

Protectol Health

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepare accurate and timely responses to KDFCA (Kuwait Drug and Food Control Administration) inquiries in coordination with relevant departments, ensuring compliance with MOH Kuwait regulations and submission deadlines.
 </li>
 <li>
 Review and analyze variations received from internal departments, determine their classification, assess required documentation, and prepare variation submissions in accordance with KDFCA regulatory guidelines.
 </li>
 <li>
 Compile, validate, and submit CTD/eCTD dossiers for pharmaceuticals, medical devices, and health supplements as required by MOH Kuwait.
 </li>
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 Monitor and follow up on regulatory submissions, pricing applications, inquiries, renewals, variations, and product approvals to ensure smooth processing and timely outcomes.
 </li>
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 Support the execution of the product registration and re-registration plan by tracking progress and coordinating with internal stakeholders to achieve regulatory timelines.
 </li>
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 Maintain valid registration of all marketed products, ensuring that PILs, SmPCs, labels, and artworks are continuously updated and compliant with Kuwait regulations.
 </li>
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 Serve as the regulatory liaison for product life cycle activities, including post-approval changes, renewals, and regulatory updates to ensure uninterrupted product availability in the Kuwait market.
 </li>
 <li>
 Stay informed about updates in Kuwait&rsquo;s regulatory environment and advise management on potential risks, impacts, or opportunities.
 </li>
 <li>
 Build and maintain strong relationships with KDFCA officials, MOH Kuwait representatives, and regulatory consultants to ensure smooth regulatory interactions.
 </li>
 <li>
 Support internal and external audits by ensuring regulatory documentation and compliance files are accurate and audit ready.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or master&rsquo;s degree in pharmacy, Life Sciences, or a related discipline.
 </li>
 <li>
 Minimum 1&ndash;4 years of experience in Regulatory Affairs within the pharmaceutical or healthcare sector, preferably with experience in Kuwait or the GCC region.
 </li>
 <li>
 Strong understanding of KDFCA/MOH Kuwait submission processes, regulations, and requirements.
 </li>
 <li>
 Hands-on experience with CTD/eCTD dossier preparation and publishing.
 </li>
 <li>
 Proven experience in handling product registrations, variations, renewals, and other regulatory compliance activities.
 </li>
 <li>
 Prior experience in supervising or mentoring a small team is preferred.
 </li>
 </ul>
</div>

Regulatory Affairs Executive

Lumière Co.

<div>
 
 Job Title: Human Resources Officer
 
 
 Job Summary
 
 
 The Human Resources Officer is responsible for supporting daily HR operations, ensuring compliance with company policies and labor laws, and providing administrative and operational support across recruitment, employee relations, payroll coordination, and performance management. The role contributes to maintaining a positive work environment and improving HR efficiency.
 
 
 Key Responsibilities
 
 
 1. Recruitment &amp; Staffing
 
 <ul>
 <li>
 Assist in sourcing, screening, and shortlisting candidates.
 </li>
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 Coordinate interviews between candidates and hiring managers.
 </li>
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 Prepare job offers and employment contracts.
 </li>
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 Maintain a database of applicants and vacancies.
 </li>
 </ul>
 
 2. Employee Relations
 
 <ul>
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 Address basic employee inquiries related to HR policies, leaves, and procedures.
 </li>
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 Support in resolving minor workplace issues and escalating major concerns.
 </li>
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 Assist in onboarding programs and orientation for new hires.
 </li>
 </ul>
 
 3. HR Administration
 
 <ul>
 <li>
 Maintain employee records and ensure documents are updated and filed properly.
 </li>
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 Process employee leaves, attendance, deductions, and update the HR system.
 </li>
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 Prepare HR letters (salary certificate, experience letter, etc.).
 </li>
 </ul>
 
 4. Payroll Support
 
 <ul>
 <li>
 Coordinate with the payroll team to ensure accurate monthly data (attendance, overtime, leaves).
 </li>
 <li>
 Verify timesheets and submit reports on time.
 </li>
 </ul>
 
 5. Performance &amp; Training
 
 <ul>
 <li>
 Assist in monitoring employee performance evaluation cycles.
 </li>
 <li>
 Coordinate training sessions, attendance sheets, and post-training evaluation.
 </li>
 <li>
 Track employee development and training requirements.
 </li>
 </ul>
 
 6. Compliance &amp; Policies
 
 <ul>
 <li>
 Ensure compliance with Kuwait Labor Law and internal company policies.
 </li>
 <li>
 Support audits and prepare required HR documentation.
 </li>
 <li>
 Assist with visa processing, renewals, and government-related HR tasks (if applicable).
 </li>
 </ul>
 
 Key Skills &amp; Competencies
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Time management and organizational ability.
 </li>
 <li>
 Knowledge of Kuwait Labor Law.
 </li>
 <li>
 Proficiency in MS Office and HR software.
 </li>
 <li>
 Attention to detail and confidentiality.
 </li>
 <li>
 Ability to work under pressure and handle multiple tasks.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 <li>
 1&ndash;3 years of experience in HR (preferably in Kuwait).
 </li>
 <li>
 Fluency in English; Arabic is an advantage.
 </li>
 </ul>
 
 
 
</div>

Human Resources Officer

Regatta Capital Holding

We are currently seeking a detail-oriented and proactive HR Admin to join our Human Resource team.Responsibilities:<ul><li>Responsible for all Admin related tasks staffs residency (renewal / transfers / overseas)</li><li>Oversee onboarding of locally hired candidates and manage hiring documentation.</li><li>Maintain accurate digital and physical files, update HR databases</li><li>Maintains compliance with country employment laws and regulations</li><li>Responsible for staffs passports and follow up passports renewal and transfer information.</li><li>Electronic forms for the Public Authority for Manpower (Slots/Mandoops/Authorized signatories).</li><li>Responsible for company licenses-Establishing/renewal (Commercial license/Advertisement license/Health license/Fire license/Traffic authorized signature/Chamber of Commerce and Industry certificates/Balance sheet/Import license).</li><li>Responsible for follow up on company contracts.</li><li>Handling petty cash ,preparing and submitting all transactions related to ministerial sites in Kuwait.</li><li>Responsible for company trademarks registration.</li><li>Responsible for Kuwaitis social security registration.</li><li>Follow up on the company's insurance policies.</li><li>Insurance cards New/Renewals request and distribution</li><li>Overseeing Staff accommodation, inspections , upkeep and managing new requests</li></ul>Requirements:<ul><li>Diploma or Degree in human resource, Business administration or related field.</li><li>Proven experience in an administrative role, in HR</li><li>Well versed with the government related procedures of new arrivals residencies, residency transfer, renewals and health card procedures.</li><li>Experience in F&amp;B industry preferred</li><li>Must be bilingual, Excellent verbal and written communication</li><li>Strong organizational and multitasking skills.</li></ul>Interested candidates, forward your resumes. Job Type: Full-time

HR Admin Officer

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Student Recruitment Officer
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Director of Admissions
 
 
 
 Location:
 
 Saad Al Abdullah, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Student Recruitment Officer is responsible for attracting, engaging, and enrolling prospective students into AIU programs. This role plays a key part in achieving the university&rsquo;s enrollment goals through proactive outreach, personalized communication, and strong relationship-building with schools, organizations, and potential applicants.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Develop and implement effective recruitment strategies to attract a diverse student body.
 </li>
 <li>
 Represent AIU at recruitment events, education fairs, and school visits.
 </li>
 <li>
 Build and maintain partnerships with schools, community groups, and businesses to strengthen outreach.
 </li>
 <li>
 Advise prospective students and parents on academic programs, admissions procedures, and financial aid opportunities.
 </li>
 <li>
 Review applications, assist with the admissions process, and ensure timely follow-up with applicants.
 </li>
 <li>
 Maintain consistent and personalized communication with prospective students throughout the recruitment cycle.
 </li>
 <li>
 Conduct campus tours, interviews, and informational sessions to promote AIU&rsquo;s programs and campus life.
 </li>
 <li>
 Collaborate with academic departments to ensure accurate and up-to-date program information is provided to applicants.
 </li>
 <li>
 Manage applicant data using CRM systems and generate regular recruitment performance reports.
 </li>
 <li>
 Analyze recruitment trends to refine outreach strategies and improve conversion rates.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong interpersonal and communication skills, with the ability to engage diverse audiences.
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in CRM systems and data analysis tools.
 </li>
 <li>
 Knowledge of university admissions processes and financial aid procedures.
 </li>
 <li>
 Flexibility to work evenings, weekends, and travel as needed.
 </li>
 <li>
 Demonstrated ability to work independently and as part of a team in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Education, Marketing, Communications, or a related field (required).
 </li>
 <li>
 Prior experience in student recruitment, admissions, or marketing (preferred).
 </li>
 <li>
 Experience in higher education or customer relationship management is an advantage.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Student Recruitment Officer

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