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operations coordinator

NAFFCO Fire Fighting Equipment Safety Systems

Job Opening: Operations Coordinator Location: Doha, Qatar Company: NAFFCO Qatar Employment Type: Full-timeWe are seeking a proactive and detail-oriented Operations Coordinator with at least 2 years of experience to support our daily business operations. The ideal candidate will play a key role in ensuring smooth coordination across departments, maintaining operational efficiency, and supporting project execution.Key Responsibilities:<ul><li>Coordinate and monitor day-to-day operational activities.</li><li>Assist in planning and executing operational strategies.</li><li>Liaise with internal departments to ensure timely delivery of tasks.</li><li>Maintain documentation, reports, and records related to operations.</li><li>Support logistics, procurement, and scheduling activities.</li><li>Identify process improvements and contribute to operational efficiency.</li><li>Preparing Monthly Man-Hour Report</li><li>Managing and maintaining project-related documents in electronic format-organize including contracts, budget sheets, man-hour sheets, FSR, QCD reports, and checklists.</li><li>Updating actual man-hours for MFO and Maintenance Project to follow up with Engineers to ensure that the work is completed within the approved/budgeted man-hours</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field.</li><li>Minimum 2 years of experience in an operations or administrative role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office and ERP systems.</li><li>Ability to work independently and in a team environment.</li></ul>Preferred Qualifications:<ul><li>Experience in construction, engineering, or facility management sectors.</li><li>Familiarity with project coordination and reporting tools.</li><li>Immediate availability is a plus</li><li>With valid transferrable QID or NOC</li></ul>How to Apply:Send your updated CV to recruitment@naffco.com or najergubat.hh@outlook.com with the subject line: &ldquo;Application &ndash; Operations Coordinator&rdquo;Job Type: Full-time

Operations Coordinator

ECCO Gulf Majorel Qatar

<div>The Operations Coordinator is responsible for monitoring and maintaining operational and security systems to ensure compliance with the safety, risk management, and emergency response standards. The role requires quick decision-making, attention to detail, and coordination across departments to maintain safety, efficiency, and compliance in all operations 


Responsibilities
<ul>
<li>Operate and monitor alarm systems, surveillance equipment, and related safety networks to ensure functionality and compliance with security standards.
</li>
<li>Record, log, and maintain accurate documentation of incidents for reporting and investigation purposes.
</li>
<li>Verify incidents and manage related data while ensuring compliance with privacy and security regulations.
</li>
<li>Ensure adherence to safety policies, emergency procedures, and investigation protocols in accordance with applicable laws and regulations.
</li>
<li>Report security or operational incidents promptly to management and follow up on resolutions and corrective measures.
</li>
<li>Maintain readiness to respond to emergencies and coordinate effectively with relevant departments and authorities.
</li>
<li>Perform additional duties or responsibilities as assigned by management.
</li>
</ul>Required Qualifications &amp; Skills
<ul>
<li>Education: Diploma or Bachelor&rsquo;s degree, preferably in a consulting or related field.
</li>
<li>Experience: Minimum of 3 years of relevant experience.
</li>
<li>Ability to make quick, informed decisions during emergencies and risk situations.
</li>
<li>Stay updated with the latest trends and best practices in safety and security.
</li>
<li> Possess the required strength and alertness needed for security duties.
</li>
<li>Ability to guide, support, and motivate staff toward achieving organizational objectives.
</li>
<li>Assess risks effectively and implement appropriate safety measures.
</li>
<li>Adapt to new and changing emergency situations and procedures.
</li>
<li>Remain calm and balanced under pressure, particularly during emergencies.</li></ul></div>

Swan Global WLL

Position Title: Recruiter cum Operations CoordinatorExperience:At least 3-5 years of experience in site coordination, workforce deployment, or operations management, preferably in a staffing or contracting environment.Work Experience in the GCC based organization or served the clients in the GCC is an added advantageEducational Qualification:Bachelor&rsquo;s degree in business administration, Operations Management, or a related field (preferred).Work Location:Doha, QatarRoles and Responsibilities:1. Pre-Mobilization Briefing &amp; Deployment Preparation<ul><li>Conduct detailed pre-deployment briefings covering Personal Protective Equipment (PPE), required tools, job descriptions, attendance protocols, and document verification.</li><li>Ensure 100% compliance by verifying that all workers arrive on deployment day with the mandated PPE, tools, gate passes, and required documentation.</li><li>Clearly communicate new project requirements to ensure workers are well-informed and prepared.</li></ul>2. Deployment Coordination<ul><li>Work closely with site in-charges and workers to ensure a seamless deployment and efficient handover of responsibilities.</li><li>Oversee pre-employment formalities such as trade tests, Health, Safety &amp; Environment (HSE) inductions, and medical screenings to ensure compliance and readiness.</li><li>Provide attendance reports and feedback to the operations team for tracking and continuous updates.</li></ul>3. Attendance &amp; Invoice Management<ul><li>Collect and verify timesheets and attendance records for deployed workers monthly to support accurate client invoicing.</li></ul>4. Grievance Handling &amp; Conflict Resolution<ul><li>Address and resolve worker grievances related to attendance discrepancies, site conditions, amenities, and management concerns.</li><li>Manage client concerns regarding worker productivity, legal compliance, PPE standards, and tool provisions.</li><li>Act as a liaison between workers, clients, and internal teams to facilitate smooth operations and issue resolution.</li></ul>5. Project Monitoring &amp; Risk Mitigation<ul><li>Gather and report project progress updates to the operations team, highlighting client credibility, payment concerns, and legal issues.</li><li>Collaborate with management to develop risk mitigation strategies to address identified concerns within projects.</li></ul>6. Sales &amp; Business Development Support<ul><li>Identify and communicate upselling and cross-selling opportunities within existing projects to the sales and operations teams.</li></ul>7. Emergency &amp; Crisis Management<ul><li>Provide immediate assistance during medical emergencies or urgent site-related incidents.</li></ul>8. Gate Pass &amp; Documentation Coordination<ul><li>Oversee application, renewal, and processing of gate passes in coordination with the operations team to ensure compliance.</li><li>Assist in collecting necessary documentation from workers and vendors for smooth on-site operations.</li></ul>9. Amenities Oversight &amp; Worker Welfare<ul><li>Ensure workers have access to essential site amenities, including rest areas, washrooms, drinking water, dining facilities, safety and security provisions, transportation, and first aid services.</li></ul>10. Financial Support &amp; Invoice Follow-Up<ul><li>Work with finance and operations teams to facilitate invoice submission and follow up on outstanding payments.</li></ul>11. Candidate Sourcing &amp; Workforce Management<ul><li>Assist in sourcing candidates from the market or vendors to fulfill staffing requirements.</li><li>Support the operations team in gate pass renewals and workforce documentation management.</li></ul>12. Reporting &amp; Documentation<ul><li>Prepare and submit daily activity reports, documenting key events, progress updates, and challenges faced on-site.</li></ul>Skills &amp; Competencies<ul><li>Strong Coordination &amp; Organizational Skills: Ability to efficiently manage worker deployments and ensure compliance.</li><li>Problem-Solving &amp; Decision-Making: Capability to address challenges proactively and implement effective solutions.</li><li>Communication &amp; Stakeholder Management: Ability to work with diverse teams, clients, and vendors.</li><li>Attention to Detail: Ensuring accuracy in documentation, compliance, and workforce management.</li><li>Proficiency in Microsoft Office &amp; Tracking Software: Ability to manage records, prepare reports, and track workforce deployment.</li></ul>Working Conditions&middot; Site-based role requiring extensive coordination between multiple stakeholders.&middot; May require extended hours or on-call availability based on operational needs.&middot; Exposure to various worksite environments, including outdoor conditions and high-mobility tasks.Job Type: Contract Contract length: 3 monthsPay: QAR3,000.00 - QAR3,500.00 per month

Recruiter cum Operations Coordinator

SIMOPS CoordinatorMesaieed Onshore Project (Oil &amp; Gas / Industrial) Location: Mesaieed Contract Duration: 6 Months (Extendable)Working Hours : 10 Hrs/ 6 days Years of experience 5-10 years in Oil &amp; Gas Sector.Job Type: ContractContract length: 6 monthsJob Type: Contract Contract length: 6 monthsApplication Question(s):<ul><li>Are you on freelance visa?</li><li>How many years oil and gas experience</li></ul>

SIMOPS Coordinator

Management Solutions International (MSI)

<div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Dina, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><div>2-8</div></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Outsourcing</div></div></div></div></div></div></div></div></div>
 <div><div><div>Job Description
</div></div><div>Business Unit: Maritime &amp; Logistics 
Department: Logistics 
Location: Al Thumama, Qatar
Job Objective
To strategically coordinate and oversee all daily and overall warehouse operations. This role is pivotal in ensuring the efficient and accurate dispatch, receipt, and shipping of products, while maintaining the highest standards of safety, record-keeping, and stakeholder collaboration.
Key Roles &amp; Responsibilities
Operations Management
<ul><li>Direct, coordinate, and achieve service level objectives for all warehousing activities.
</li><li>Manage the transition of operations from a 3PL (third-party logistics) outsource provider to a new in-house service model.
</li><li>Supervise the team to accomplish on-time and on-budget shipment of all goods.
</li><li>Maintain the storage area by organizing floor space, adhering to storage design principles, and recommending improvements.
</li><li>Maintain accurate records for all inbound receipts, outbound dispatches, non-conforming products, purchase orders, advance shipment notes, and damaged shipments.
</li><li>Communicate and coordinate daily deliveries effectively.
</li></ul>Stakeholder &amp; System Coordination
<ul><li>Develop and maintain strong relationships with 3PL staff, clients, vendors, and internal business partners.
</li><li>Interface with customers to answer questions, solve problems, and identify their requirements.
</li><li>Coordinate all data creation and entry requirements to ensure accurate and timely records.
</li><li>Ensure proper documentation is in place for the timely inbound and outbound flow of warehouse operations.
</li><li>Produce reports and spreadsheets on trend analysis, progress order status, and related inventory and distribution control activities.
</li></ul>Leadership &amp; Safety
<ul><li>Supervise subordinate staff, assign work activities, and monitor performance.
</li><li>Provide recommendations on new subordinate hires and ensure the availability of resources.
</li><li>Act as a coach to subordinates, identifying training needs and supporting career development.
</li><li>Measure and report the effectiveness of warehousing activities and team members&rsquo; performance.
</li><li>Promote a strong safety culture; responsible for personal safety and the safety of all personnel under their authority.
</li><li>Conduct risk assessments, ensure all accidents are reported and investigated, and have the authority to stop work when health and safety is compromised.
</li></ul>Qualification, Experience &amp; Skills
Minimum Requirements:
<ul><li>Education: Diploma in a relevant field. A Bachelor&rsquo;s Degree is preferred.
</li><li>Experience: 3-5 years&rsquo; experience in a similar role within the warehousing industry. Previous supervisory experience is preferred.
</li><li>Regional Experience: Middle East/GCC experience is preferred.
</li><li>Computer Skills: Working knowledge of Office and web applications. Experience in using modern WMS systems (including barcoding, Master data, RF, etc.) is required.
</li><li>Language Skills: Fluent in English (both written and spoken). Knowledge of other languages is preferred.
</li></ul>Competencies:
<ul><li>Integrity &amp; Trust
</li><li>Ethics and Values
</li><li>Planning &amp; Organizing
</li><li>Time Management
</li></ul>Market/Industry Knowledge:
<ul><li>A solid understanding of Good Warehouse Practice, including safe handling and operations, and Material Handling Equipment (MHE). 
</li></ul></div> 
 
 
 
<div><div>Skills
</div></div><div>Leadership, Design Principles, Senior Coordinator, Operations Coordinator, Warehouse Supervisor, Logistics Coordinator, Senior Logistics Coordinator, Warehouse Operations Lead, Maritime &amp; Logistics, Supply Chain</div></div>

Senior Coordinator

Euro Systems LLC

Job Title: Sales Coordinator &ndash; Contracting &amp; Trading Location: Qatar Industry: Contracting / Trading Employment Type: Full-TimePosition Overview: We are looking for an experienced Sales Coordinator to join our Contracting &amp; Trading division in Qatar. The ideal candidate should have prior experience in the contracting or trading sector and excellent coordination and communication skills. Tagalog-speaking candidates are preferred for this role.Key Responsibilities:<ul><li>Coordinate and support the sales team with daily operations, inquiries, and client communication.</li><li>Prepare quotations, proposals, and related documentation.</li><li>Maintain and update client databases, sales reports, and project records.</li><li>Liaise between internal departments (procurement, logistics, finance, etc.) to ensure smooth order processing.</li><li>Assist in scheduling meetings, follow-ups, and tracking of ongoing projects.</li><li>Ensure customer satisfaction through timely support and professional service.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;4 years of experience as a Sales Coordinator in a contracting or trading company.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Excellent communication skills in English; Tagalog language proficiency preferred.</li><li>Candidates currently based in Qatar will be given priority.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR7,000.00 per month

Sales Coordinator – Contracting & Trading

Euro Systems

Job Title: Sales Coordinator &ndash; Contracting &amp; Trading Location: Qatar Industry: Contracting / Trading Employment Type: Full-TimePosition Overview: We are looking for an experienced Sales Coordinator to join our Contracting &amp; Trading division in Qatar. The ideal candidate should have prior experience in the contracting or trading sector and excellent coordination and communication skills. Tagalog-speaking candidates are preferred for this role.Key Responsibilities:<ul><li>Coordinate and support the sales team with daily operations, inquiries, and client communication.</li><li>Prepare quotations, proposals, and related documentation.</li><li>Maintain and update client databases, sales reports, and project records.</li><li>Liaise between internal departments (procurement, logistics, finance, etc.) to ensure smooth order processing.</li><li>Assist in scheduling meetings, follow-ups, and tracking of ongoing projects.</li><li>Ensure customer satisfaction through timely support and professional service.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;4 years of experience as a Sales Coordinator in a contracting or trading company.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Excellent communication skills in English; Tagalog language proficiency preferred.</li><li>Candidates currently based in Qatar will be given priority.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per month

Sales Coordinator-Contracting

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