personal assistant Jobs in Dubai United Arab Emirates

personal assistant

1004 Mart

<p><b>Job Title:</b> Personal Assistant to CEO<br/><b>Salary:</b> AED 5,000</p><p><b>Job Description:</b><br/>We are seeking a reliable and organized Personal Assistant to support the CEO with day-to-day administrative and coordination tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, emails, and phone calls professionally.</li><li>Prepare reports, meeting minutes, and presentations as required.</li><li>Arrange travel, accommodation, and logistics for business trips.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external partners on behalf of the CEO.</li><li>Ensure smooth communication and follow-up on tasks and deadlines.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of experience as a PA or Executive Assistant.</li><li>Excellent English communication and organizational skills.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Professional, proactive, and trustworthy.</li><li>Sharp with attention to detail</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

PA to CEO

Al Riyady Corporate Services

<p><b>Position:</b> PA cum Account Executive<br/><b>Salary:</b> 3,500 AED &ndash; 4,000 AED (Based on experience)<br/><b>Industry:</b> Healthcare<br/><b>Joining:</b> Immediate<br/><b>Experience:</b> UAE experience is mandatory</p><p><b>Job Description:</b><br/>We are looking for a reliable <b>PA cum Account Executive</b> with strong accounting and banking experience, preferably within the healthcare industry. The ideal candidate will support day-to-day administrative tasks while managing basic accounting functions and financial coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily accounting tasks including invoicing, payments, and expense tracking</li><li>Manage banking transactions, deposits, and reconciliations</li><li>Support management with scheduling, correspondence, and PA-related duties</li><li>Maintain organized records and documentation</li><li>Coordinate with internal teams and external stakeholders when required</li><li>Assist with financial reporting and follow-up on outstanding payments</li></ul><p><b>Requirements:</b></p><ul><li><b>UAE experience is a must</b></li><li>Strong background in <b>accounting and banking</b></li><li>Experience in the <b>healthcare industry</b> preferred</li><li>Good communication, organization, and multitasking skills</li><li>Immediate joiner only</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have as secretary or accounts executive ?</li><li>Can you speak Tagalog?</li></ul>

PA cum Account executve

PA To Secondary Headteacher at Kings' School Al Barsha

<p>About Kings' School Al Barsha</p><p>Kings School Al Barsha is a school community like no other. The school s vision and values embrace the challenges of academic excellence, responsibility and leadership, emotional awareness, and participation in a wide variety of activities within and beyond the classroom. We pride ourselves on being a launchpad for brilliance, providing each student with the support.</p><p>Due to our continued growth, we are seeking, a driven candidate that will provide high level of administrative support to leadership. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, able to maintain a high level of confidentiality and discretion.</p><p>Amidst all of this, you will be working towards our common group goal of doing The Best By Every Child . We are working to better the student experience, provide them with the tools they need to succeed, and be poised to celebrate their plentiful successes. As part of the Administrative Department, you will be a central part of the Kings Education community.</p><p>Role</p><p>PA to Secondary Headteacher</p>

PA To Secondary Headteacher

Caviar Careers

<div><span style="font-size: 11px;"><b>POSITION</b></span></div><div><span style="font-size: 11px;">**Personal Assistant (PA) | Private Estate**</span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;"><b>LOCATION</b></span></div><div><span style="font-size: 11px;">Abu Dhabi, UAE</span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;"><b>CLIENT</b></span></div><div><span style="font-size: 11px;">To provide work visa and limited relocation expenses if not local</span></div><div><br></div><div><span style="font-size: 11px;"><b>PURPOSE OF THE POSITION</b></span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;">The role of the Personal Assistant is to provide seamless support in both personal and business affairs, ensuring the principal's life runs smoothly and efficiently.</span></div><div><br></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;"><b>QUALIFICATIONS / CERTIFICATION / LICENSES</b></span></div><div><span style="font-size: 11px;">* Degree in Business Administration or similar</span></div><div><span style="font-size: 11px;">* Advanced MS Office skills (Word, Excel, Outlook, PPT)</span></div><div><span style="font-size: 11px;">* Driver’s license</span></div><div><span style="font-size: 11px;">* Languages: Arabic, English, French</span></div><div><b style="font-size: 11px;">EXPERIENCE</b></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;">* 5+ years experience working in a PA role</span></div><div><span style="font-size: 11px;">* Experienced in working with VVIP clients with a passion for providing personalised luxury service</span></div><div><span style="font-size: 11px;"><b>KEY SKILLS / KNOWLEDGE</b></span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;">* Strong PA skills</span></div><div><span style="font-size: 11px;">* Proficiency in Arabic, English, and French</span></div><div><span style="font-size: 11px;">* Must be flexible in work hours</span></div><div><span style="font-size: 11px;">* Must be available to travel</span></div><div><span style="font-size: 11px;">* Report writing</span></div><div><span style="font-size: 11px;">* **Discretion &amp; Confidentiality** – Trusted to handle highly sensitive information</span></div><div><span style="font-size: 11px;">* **Exceptional Organizational Skills** – Managing multiple priorities seamlessly</span></div><div><span style="font-size: 11px;">* **Cultural Awareness &amp; Protocol Knowledge** – Familiarity with royal etiquette</span></div><div><span style="font-size: 11px;">* Ready to handle last-minute changes</span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;">---</span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;"><b>DUTIES</b></span></div><div><span style="font-size: 11px;"><br></span></div><div><span style="font-size: 11px;">* Organizing and coordinating the principal’s daily schedule, ensuring punctuality</span></div><div><span style="font-size: 11px;">* Managing official engagements, meetings, and private appointments</span></div><div><span style="font-size: 11px;">* Ensuring all travel and commitments align seamlessly with the royal calendar</span></div><div><span style="font-size: 11px;">* Arranging domestic and international travel, including private jets, security, and visa requirements</span></div><div><span style="font-size: 11px;">* Coordinating luxury accommodations, transportation, and itinerary planning</span></div><div><span style="font-size: 11px;">* Ensuring protocol and diplomatic arrangements are handled for official visits</span></div><div><span style="font-size: 11px;">* Acting as the key point of contact between the principal and household staff (butlers, chefs, chauffeurs, security, and nannies)</span></div><div><span style="font-size: 11px;">* Overseeing the management of wardrobes, personal shopping, and gift procurement</span></div><div><span style="font-size: 11px;">* Coordinating guest lists, invitations, and seating arrangements in line with royal protocol for events</span></div><div><span style="font-size: 11px;">* Handling confidential emails, letters, and calls with the utmost discretion</span></div><div><span style="font-size: 11px;">* Acting as a gatekeeper, filtering calls, requests, and interactions</span></div><div><span style="font-size: 11px;">* Overseeing personal budgets, expense reports, and financial transactions</span></div><div><span style="font-size: 11px;">* Managing luxury purchases, charitable donations, and investments</span></div><div><span style="font-size: 11px;">* Ensuring confidentiality and discretion in all financial dealings</span></div><div><b style="font-size: 11px;">START DATE</b></div><div><span style="font-size: 11px;">ASAP</span></div><div><b style="font-size: 11px;">SALARY</b></div><div><span style="font-size: 11px;">AED 30,000 – AED 35,000 (Negotiable, Tax Free, Live Out)</span></div><div><b style="font-size: 11px;">BENEFITS</b></div><div><span style="font-size: 11px;">* Car / Fuel</span></div><div><span style="font-size: 11px;">* Phone</span></div><div><span style="font-size: 11px;">* Meals</span></div><div><span style="font-size: 11px;">* Health Insurance</span></div><div><span style="font-size: 11px;">* 1 Economy Flight per annum</span></div><div><span style="font-size: 11px;">* 30 Days Vacation per annum</span></div>

Personal Assistant PA | Private Estate

Astrazeneca Pharma India Ltd.

<p>This is an exciting opportunity for you to take on a challenging, proactive and varied role within the international regional team.</p> <p>Providing comprehensive PA support to leaders and working with their respective teams to provide general administrative support and team coordination to deliver key projects and be involved in the planning and delivery of important regional, functional and team-related activities. </p> <p>The ability to prioritize, identify and seize opportunities to improve effectiveness and efficiency of team ways of working across the International Medical team is essential.  The ideal candidate will possess a high level of organizational and communication skills and also pride themselves on their attention to detail and the ability to persevere to see all tasks through to completion. This is a complex and busy role with plenty of variety to keep the right individual engaged and motivated.</p> <p>Being a confident individual, you will enjoy working with stakeholders from many cultures, building networks and supporting colleagues. Where your workload allows, you will also have the opportunity to support the team by taking on project-based work that can vary in nature, from events to metrics reporting and offering the chance to gain experience in new areas.</p> <p>Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. A consistent focus on high work quality is important in all aspects of the work.</p> <p><strong>Activities include:</strong></p> <ul> <li> <p>Proactive diary management and team project coordination</p> </li> <li> <p>Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).</p> </li> <li> <p>Preparing agendas, presentation materials and other relevant documentation, as necessary ahead of meetings.</p> </li> <li> <p>Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.</p> </li> <li> <p>Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.</p> </li> <li> <p>Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentation.</p> </li> <li> <p>Working with the Operations Team to harmonise processes and provide support where necessary across the organisation, such as holiday/sickness cover as required.</p></li> <li> <p>Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.</p> </li> <li> <p>Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary</p> </li> <li> <p>Understand and at all times adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.</p> </li> </ul> <p><strong>Essential Skills:</strong></p> <ul> <li> <p>Previous experience of providing full PA/administrative support at a senior level.</p> </li> <li> <p>Confident and experienced using Microsoft Office, Zoom Webinar, Teams and a wide variety of technology and IT software.</p> </li> <li> <p>Excellent written and verbal communication skills.</p> </li> <li> <p>Excellent administrative, time management and organisational skills.</p> </li> <li> <p>Collaborative team player, with excellent interpersonal skills.</p> </li> <li> <p>Excellent project management skills with demonstrated ability to effectively manage multiple priorities.</p> </li> <li> <p>Have high levels of resilience and be self-motivated.</p> </li> <li> <p>Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.</p> </li> <li> <p>Ability to work autonomously with independent judgement and discretion, and handling confidential information where applicable.</p> </li> </ul>

PA - Access OBU/BBU + Strategy & Ops

AstraZeneca

<div><p>At AstraZeneca we believe in the potential of our people, and you&rsquo;ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. The only one who can put limits on the scope of your career is you. With the right skills and passion, we'll help you explore what AstraZeneca has to offer.</p><p></p><p><b>
Main Duties and Responsibilities</b></p><p></p><p>
This is an exciting opportunity for you to take on a challenging, proactive and varied role within the international regional team.</p><p>
Providing comprehensive PA support to leaders and working with their respective teams to provide general administrative support and team coordination to deliver key projects and be involved in the planning and delivery of important regional, functional and team-related activities.</p><p>
The ability to prioritize, identify and seize opportunities to improve effectiveness and efficiency of team ways of working across the International Medical team is essential. The ideal candidate will possess a high level of organizational and communication skills and also pride themselves on their attention to detail and the ability to persevere to see all tasks through to completion. This is a complex and busy role with plenty of variety to keep the right individual engaged and motivated.</p><p>
Being a confident individual, you will enjoy working with stakeholders from many cultures, building networks and supporting colleagues. Where your workload allows, you will also have the opportunity to support the team by taking on project-based work that can vary in nature, from events to metrics reporting and offering the chance to gain experience in new areas.</p><p>
Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. A consistent focus on high work quality is important in all aspects of the work.</p><p></p><p><b>
Activities include:</b></p><ul><li><p>
Proactive diary management and team project coordination</p></li><li><p>
Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).</p></li><li><p>
Preparing agendas, presentation materials and other relevant documentation, as necessary ahead of meetings.</p></li><li><p>
Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.</p></li><li><p>
Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.</p></li><li><p>
Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentation.</p></li><li><p>
Working with the Operations Team to harmonise processes and provide support where necessary across the organisation, such as holiday/sickness cover as required.</p></li><li><p>
Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.</p></li><li><p>
Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary</p></li><li><p>
Understand and at all times adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.</p></li></ul><p></p><p><b>
Essential Skills:</b></p><ul><li><p>
Previous experience of providing full PA/administrative support at a senior level.</p></li><li><p>
Confident and experienced using Microsoft Office, Zoom Webinar, Teams and a wide variety of technology and IT software.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Excellent administrative, time management and organisational skills.</p></li><li><p>
Collaborative team player, with excellent interpersonal skills.</p></li><li><p>
Excellent project management skills with demonstrated ability to effectively manage multiple priorities.</p></li><li><p>
Have high levels of resilience and be self-motivated.</p></li><li><p>
Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.</p></li><li><p>
Ability to work autonomously with independent judgement and discretion, and handling confidential information where applicable.</p></li></ul></div>

Saraya Capital Technical Services LLC

<p><b>Secretary/PA to the Chairman - Preferably with Real Estate Background</b></p><p>We are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.</p><p>Key Responsibilities:</p><p>Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.</p><p>Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.</p><p>Executive Support: Assist and support high-level executives and management with various administrative duties.</p><p>Family Support: Manage personal matters for the owner&rsquo;s family, including personal arrangements and bookings.</p><p>Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.</p><p>Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.</p><p>Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner&rsquo;s personal and company vehicles, including drop-offs, pick-ups, and payments.</p><p>Travel &amp; Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.</p><p>Meetings: Take minutes at meetings and ensure distribution to relevant parties.</p><p>Confidentiality: Handle sensitive documents and information with discretion and professionalism.</p><p>Liaise with Other Departments: Provide administrative support as needed across departments.</p><p>Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.</p><p>Requirements:</p><p>Min 5 years of experience in UAE as a Secretary cum Administrative Assistant</p><p>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</p><p>Strong communication skills in English; Arabic is a plus.</p><p>Exceptional organizational and time-management skills.</p><p>Ability to multitask and thrive under pressure.</p><p>Discretion and professionalism when handling confidential information.</p><p>A Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.</p><p>Salary Range: AED 5,000 - AED 6,000</p><p>Location: Dubai</p><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED6,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have prior experience in Ticket Bookings, Travel Arrangements, Hotel Bookings, Calendar Management?</li><li>Do you have experience in Trade License renewals?</li><li>Are you willing to join for a salary of AED5000 to AED6000 (all inclusive)?</li><li>Are you from Philippines? If so, then only apply</li><li>Are you available to join immediately or with a short notice period? Please mention the number of notice days required.</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>UAE Secretary/PA: 5 years (Required)</li></ul><p>Language:</p><ul><li>English and Tagalog (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Female Secretary / PA to the Chairman - Real Estate /Facility Management Background preferred

Explore 40+ Pa in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

40 pa jobs IN Dubai United Arab Emirates

PA to CEO

PA cum Account executve

PA To Secondary Headteacher

Personal Assistant PA | Private Estate

PA - Access OBU/BBU + Strategy & Ops

PA - Access OBU/BBU + Strategy & Ops

Female Secretary / PA to the Chairman - Real Estate /Facility Management Background preferred