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personal assistant

Procapita Group

<div>
 
 We are seeking a dedicated professional who thrives in fast-paced environments, someone who can ensure the seamless coordination and efficiency of a leading regional company.
 
 
 As a Personal Assistant, you will be entrusted with orchestrating executive operations &mdash; managing schedules, priorities, and critical workflows with precision and discretion. This role requires a high level of commitment, adaptability, and professional maturity.
 
 
 
 
 
 
 
 Role Highlights:
 
 
 
 <ul>
 <li>
 Full ownership of
 
 daily, weekly, and monthly planning
 
 , ensuring smooth operations and flawless execution.
 </li>
 <li>
 
 High availability and responsiveness
 
 , aligning with the dynamic pace of senior leadership.
 </li>
 <li>
 Excellent command of
 
 English and Arabic
 
 ; additional languages are an advantage.
 </li>
 <li>
 Proficiency in developing
 
 impactful presentations
 
 , conducting
 
 Excel-based data analysis
 
 , and delivering executive insights.
 </li>
 <li>
 Expertise in managing calendars, memberships, communications, and executive coordination.
 </li>
 <li>
 Strong resilience, attention to detail, and the ability to perform under extended working hours.
 </li>
 </ul>
 
 
 
 
 
 Why Apply for this Role
 
 
 
 The Personal Assistant role is designed for a professional who brings structure, foresight, and reliability to an evolving business environment. This position is not limited to administration &mdash; it is about enabling efficiency, safeguarding priorities, and ensuring seamless execution across the organization.
 
 
 
 
 
 Based in Kuwait with no travel requirements, this opportunity allows you to remain fully focused on delivering impact at the highest level of operations.
 
 
 
 
 
 If you excel at turning complexity into clarity, managing with discretion, and supporting leadership with precision, this role offers the platform to demonstrate your influence and effectiveness.
 
</div>

Personal Assistant

AC House company

Job description:Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner. The role includes managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Organize schedules, meetings, and travel arrangements when needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li></ul>Candidates with Previous Experience in same role are preferredJob Type: Full-time

Assistant to Manager CEO

Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner, responsible for managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with discretion, professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications, emails, and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Maintain confidentiality in all matters and exercise sound judgment.</li><li>Organize schedules, meetings, and travel arrangements.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li><li>High level of professionalism, confidentiality, and organizational ability.</li></ul>Candidates with Previous Experience in same role will have a priorityJob Type: Full-timePay: KD400.000 - KD500.000 per month

Executive Secretary / Assistant to Manager CEO

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
 </li>
 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant for Registration

Administrative Assistant for General Administration

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

Weatherford

<div>Job Overview
The Technical Assistant provides frontline support by delivering exceptional customer service, managing incoming calls, and professionally welcoming visitors, clients, and vendors. This role supports daily office operations, ensures compliance with company standards, and assists with a variety of administrative tasks to keep the workplace running smoothly.
Key Responsibilities
<ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate personnel or area.
</li><li>Answer, screen, and route incoming phone calls while providing excellent customer service.
</li><li>Perform general clerical and administrative duties including word processing, filing, scanning, and data entry.
</li><li>Assist with reviewing, scanning, and submitting Accounts Payable documents.
</li><li>Sort, open, and distribute incoming mail.
</li><li>Provide general office support and assist with additional functions as required.
</li><li>Maintain effective communication with internal and external stakeholders.
</li><li>Ensure all work is performed in compliance with the company&rsquo;s Safety, Security, Compliance, Quality, and HSE policies.
</li><li>Prioritize Quality, Health, Safety, Security, and Environmental protection across all daily activities.
</li><li>Support continuous improvement efforts related to service quality, governance, and operational efficiency.
</li><li>Demonstrate financial responsibility by managing expenses within approved guidelines and ensuring timely processing.
</li><li>Take ownership of personal development by completing required training and engaging in ongoing performance discussions.
</li><li>Uphold professionalism, ethical conduct, and adherence to company standards at all times.
</li><li>Perform any additional administrative tasks as required by the manager.
</li></ul>Skills
<ul><li>Strong customer service orientation with a professional attitude.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to follow instructions and work effectively with personnel at all levels.
</li><li>Strong organizational and time-management skills.
</li><li>Proficiency in typing and word processing.
</li></ul>Qualifications
<ul><li>Fresh Graduate University degree or diploma in related major
</li><li>Proficient typing skills.
</li>General computer knowledge. 
<li>
</li></ul>#LI-MD1</div>

Technical Assistant

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