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executive assistant & pro coordinator

personal assistant

Verify Buy Services

We are seeking a highly organized, reliable, and proactive Personal Assistant to support daily administrative and personal tasks. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple responsibilities while maintaining confidentiality.Responsibilities<ul><li>Manage calendars, appointments, and daily schedules</li><li>Coordinate travel arrangements, reservations, and itineraries</li><li>Handle emails, calls, and communication on behalf of employer</li><li>Run errands such as shopping, pickups/drop-offs, or deliveries</li><li>Organize files, documents, and household or office tasks</li><li>Assist with planning events, meetings, and personal projects</li><li>Track expenses, manage invoices, and handle simple budgeting (if needed)</li><li>Maintain a high level of professionalism and discretion at all times</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work independently and handle changing priorities</li><li>Proficiency with smartphones, computers, and common office software</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Personal Assistant: 1 year (Required)</li></ul>

Personal Assistant

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

Gulf Water Treatment Co Ltd

Job Title: Personal Assistant to Managing Director (High-Responsibility, High-Growth Role)<ul><li>Location: Sharjah, UAE</li><li>Company: Gulf Water Treatment Co. Ltd. (GWT)</li><li>Job Type: Full-Time</li><li>Preference: Male candidates only</li></ul>About the RoleThis is a unique opportunity to work closely with a highly enthusiastic and growth-driven Managing Director. The right candidate will gain hands-on exposure to strategic initiatives, organizational planning, international expansion, and leadership decision-making.We are looking for someone who is a strong analytical thinker, capable of thinking from an owner&rsquo;s perspective, and committed to supporting both business and personal operations with high maturity. This role offers exceptional career growth, with the potential to progress into managerial or even C-level positions as GWT expands across multiple regions.This is not a typical 9&ndash;5 PA role. We need someone who is reliable, self-driven, always reachable when required, and excited to grow alongside the leadership.Key ResponsibilitiesBusiness Support:<ul><li>Manage the MD&rsquo;s daily calendar, appointments, travel plans, and meetings.</li><li>Draft and respond to professional emails, letters, and WhatsApp communication.</li><li>Prepare meeting briefs, minutes, summaries, and follow-up actions.</li><li>Coordinate with internal teams, clients, consultants, suppliers, and partners.</li><li>Track action items and ensure timely completion by relevant departments.</li><li>Assist the MD in monitoring strategic projects and company-wide priorities.</li><li>Prepare dashboards, presentations, and analytical reports.</li></ul>Expansion &amp; External Coordination:<ul><li>Liaise with external consultants to set up branch companies in new countries.</li><li>Support documentation, registrations, legal follow-up, and corporate compliance.</li><li>Assist in building teams in new locations.</li><li>Act as a direct representative of the MD in follow-ups with external agencies, banks, and JV partners.</li></ul>Personal Support:<ul><li>Manage personal appointments, reminders, travel, and daily requirements.</li><li>Coordinate with external service providers or vendors when needed.</li></ul>Who We Are Looking For:<ul><li>Male candidates only.</li><li>Young, energetic, ambitious (22&ndash;32 years ideal).</li><li>Analytical thinker with strong problem-solving ability.</li><li>Excellent English communication.</li><li>Highly organised, disciplined, and proactive.</li><li>Someone who takes ownership and works with urgency.</li><li>Comfortable handling both business and personal responsibilities.</li><li>Emotionally intelligent, mature, and trustworthy.</li><li>Always reachable for important matters.</li><li>Excited to learn and grow.</li></ul>Qualifications:MBA graduates, engineering graduates, business graduates, or dropouts with strong skills and drive are encouraged to apply.Required Skills:<ul><li>Excellent communication and email drafting skills.</li><li>Strong analytical ability.</li><li>MS Office &amp; Google Workspace proficiency.</li><li>Power BI knowledge is an added advantage.</li><li>Strong coordination and follow-up discipline.</li><li>Ability to multitask and perform under pressure.</li><li>High level of confidentiality and professionalism.</li></ul>Work Culture:<ul><li>Fast-paced environment.</li><li>Direct exposure to leadership decision-making.</li><li>High responsibility and learning scope.</li></ul>Why Join GWT:<ul><li>Rapidly growing company at multiple locations</li><li>Exposure to strategic projects and international expansion.</li><li>Rapid career growth opportunities.</li><li>A culture that rewards ownership and capability.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your expected salary for this role?</li></ul>Experience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Personal Assistant to Managing Director

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

AFASCO Contracting LLC

Job Title: Estimation Assistant (Female)Company: Alfan Al Shaabi Aluminium &amp; Glass Cont. Department: Estimation Reports To: Estimation Engineer / Technical Manager Location: SharjahJob PurposeTo support the Estimation Department in preparing accurate cost estimates, BOQs, quotations, and technical submissions for aluminium and glass projects. The Estimation Assistant will coordinate with suppliers, collect data, prepare documents, and assist in ensuring timely submission of tenders and quotations.Key Responsibilities1. Estimation Support<ul><li>Assist in preparing aluminium, glass, and fa&ccedil;ade project quotations.</li><li>Prepare BOQs, cost sheets, and comparison sheets.</li><li>Review drawings and specifications to understand project requirements.</li><li>Assist in quantity take-offs for aluminium profiles, glass, hardware, and accessories.</li></ul>2. Documentation &amp; Filing<ul><li>Maintain project files (soft &amp; hard copies).</li><li>Organize incoming enquiries, drawings, and tender documents.</li><li>Track enquiries, submissions, and follow-ups.</li></ul>3. Supplier Coordination<ul><li>Request quotations from suppliers and subcontractors.</li><li>Follow up for pricing, lead times, and technical details.</li><li>Maintain updated records of supplier rates.</li></ul>4. Communication &amp; Internal Coordination<ul><li>Coordinate with Design, Purchase, and Production departments.</li><li>Assist in preparing tender clarifications and RFIs.</li><li>Communicate with clients regarding basic submission requirements.</li></ul>5. Reporting &amp; Follow-Up<ul><li>Prepare daily/weekly estimation status reports.</li><li>Track tender deadlines to ensure timely submission.</li><li>Follow up with team members and suppliers on pending items.</li></ul>Required Skills &amp; Qualifications<ul><li>Diploma or Bachelor's degree (Engineering/Business preferred).</li><li>1&ndash;2 years of experience in the aluminium and glass industry (preferred).</li><li>AutoCAD knowledge is mandatory.</li><li>Strong MS Office skills (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Attention to detail and numerical accuracy.</li></ul>Additional Requirements<ul><li>UAE Driving License is Mandatory</li><li>Female candidates preferred.</li></ul>Personal Qualities<ul><li>Professional and positive attitude.</li><li>Quick learner with initiative.</li><li>Well-organized and able to multitask.</li><li>Team player with strong work ethics.</li></ul>Working Conditions<ul><li>Full-time, office-based role.</li><li>Working hours: 9am - 6pm</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Estimation/Engineering: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Estimation Assistant (Female)

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

NMC Health plc

<div>Physician Assistant at Outpatient department is responsible for timely and accurate charging of procedure and store supplies in the hospital information system.</div>
 <div><div>ROLE
 
<ul><li>Attending hospital Phone calls
</li><li>Ensure all patients charged for supplies and procedures in hospital information system for final billing.
</li><li>Ensures entry of stock for consumable and non-consumable supplies available in the clinic, clean and maintains the stock level accurately
</li><li>Coordinate the telephone enquiries and inform the concerned person.
</li><li>Arrange follow-up appointment for patients and Coordinate.
</li><li>Promotes and displays professional verbal and non-verbal communication and maintain all aspects of confidentiality.
</li><li>Medical records maintenance
</li><li>Maintain cleanliness and hygiene in examination rooms equipment
</li><li>Follow up on insurance Approvals.
</li><li>Assist Registered Nurse in maintaining stock and equipment list.
</li></ul>GENERAL REQUIREMENTS
 
<ul><li>Perform duties according to the hospital policies.
</li><li>Perform duties within the scope of practice.
</li><li>Maintain infection control principles in everyday practice.
</li><li>Maintain safe working environment.
</li><li>Follows International Patient Safety goals.
</li><li>Participation at unit meetings.
</li></ul>PROFESSIONAL DEVELOPMENT/ EDUCATION
 
<ul><li>Adherence to dress code.
</li><li>Wear identification while on duty, uses computerized punch time system correctly.
</li><li>Attend Fire &amp; Safety Training and Infection Control training.
</li><li>Learn/maintain a working knowledge of the Arabic and English language
</li></ul>PHYSICAL/MENTAL DEMANDS
 
<ul><li>Good posture, physical fitness and good personal hygiene.
</li><li>Alert and Active, Sound mind.
</li><li>Work flexibility and adaptability.</li></ul></div></div>
 <div>Diploma/bachelor&rsquo;s degree in nursing (BSN).</div>

Physician Assistant

Explore 109+ Personal assistant in Physics Jobs In Physics Jobs In Physics Jobs In Arabic Jobs In Arabic Jobs In Sharjah Jobs In Sharjah United Arab Emirates this December. Find roles across top companies and apply now to boost your career.