complex executive office assistant Jobs in International Agreements Jobs In Manama Bahrain

complex executive office assistant

executive assistant Jobs in International Agreements Jobs In Manama Bahrain

executive assistant

executive secretary Jobs in International Agreements Jobs In Manama Bahrain

executive secretary

personnel assistant i Jobs in International Agreements Jobs In Manama Bahrain

personnel assistant i

personal assistant to chief executive officer

Khereiji Showrooms Company Limited

<div>
 
 
 About the job:
 
 
 
 To provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO), ensuring the efficient operation of the Executive Office and enabling the CEO to focus on strategic priorities, business development, and stakeholder engagement.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 1) Executive Support:
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings ensuring all required documentation and materials are prepared in advance.
 </li>
 <li>
 Deal with confidential correspondence, reports, and presentations related to CEO office.
 </li>
 <li>
 Take meeting minutes and follow up on action items.
 </li>
 <li>
 Requires broad organizational knowledge.
 </li>
 <li>
 Oversight of special projects.
 </li>
 <li>
 Office management.
 </li>
 <li>
 Ability to manage the board of directors meeting agenda, schedule meetings &amp; subcommittee meetings as well.
 </li>
 </ul>
 
 2) Communication Management:
 
 <ul>
 <li>
 When required act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread official communications, reports, memos, and emails.
 </li>
 <li>
 Ensure timely and professional responses to inquiries and requests directed to the CEO.
 </li>
 </ul>
 
 3) Travel and Event Coordination:
 
 <ul>
 <li>
 Organize domestic and international travel arrangements, including flight bookings, visas, accommodation, and itineraries for the CEO.
 </li>
 <li>
 Plan and coordinate executive meetings, board meetings, and company events, including logistics and agenda preparation for the CEO.
 </li>
 <li>
 Manage administrative works and logistical support for the CEO.
 </li>
 </ul>
 
 4) Information &amp; Records Management:
 
 <ul>
 <li>
 Maintain and update files, records, and documents relevant to the CEO's office in an organized and confidential manner.
 </li>
 <li>
 Assist in preparing materials for board meetings, strategic reviews, and operational updates.
 </li>
 </ul>
 
 5) Office Administration:
 
 <ul>
 <li>
 Liaise with internal departments such as HR, Legal, Finance, and Operations to facilitate executive-level requests.
 </li>
 <li>
 Monitor office supplies and manage service requests for the Executive Office.
 </li>
 <li>
 Oversee the CEO's office operations, ensuring alignment with company strategies and managing cross-departmental tasks.
 </li>
 <li>
 Assist with special projects and confidential assignments as directed by the CEO.
 </li>
 </ul>
 
 
 Qualifications and Experience Required:
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Professional certifications (e.g., Executive Assistant Certification, PMP) are a plus.
 
 
 Experience:
 
 
 &bull; 5+ years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives.
 
 
 
 Competencies and Skills:
 
 
 
 &bull; Excellent written and verbal communication skills in English and Arabic.
 
 
 &bull; High level of professionalism and discretion in handling confidential information.
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Detail-oriented with a high degree of accuracy in all tasks.
 
 
 &bull; Quick learner with the ability to grasp new systems and processes efficiently.
 
 
 &bull; Attentive and responsive to the CEO&rsquo;s needs and company priorities.
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to multitask and work under pressure with minimal supervision.
 
 
 &bull; Strong interpersonal and stakeholder management abilities.
 
 
 &bull; Demanding workload.
 
 
 
</div>

Personal Assistant to Chief Executive Officer

Chief Operating Officer (COO) &ndash; University Launch &amp; OperationsLocation: Bahrain Job Type: Full-Time, Executive Leadership Start Date: Immediate Industry: Higher Education / University EstablishmentAbout the RoleWe are establishing a new international university in Bahrain in collaboration with a leading UK institution. We are now seeking a highly experienced Chief Operating Officer (COO) to lead all operational aspects of launching and preparing the university for opening.The COO will serve as the principal executive responsible for turning the approved academic vision into a fully functioning institution&mdash;overseeing campus development, operational systems, regulatory readiness, staffing, compliance, procurement, and all administrative functions required for a successful launch.This is a hands-on, strategic role suited for a high-capacity leader who thrives in a startup environment and has deep experience in higher education operations.Key ResponsibilitiesOperational Leadership &amp; Launch Execution<ul><li>Lead the full operational setup of the university from construction readiness to first day of classes.</li><li>Develop and execute the university&rsquo;s operational roadmap, including timelines, budgets, risk assessments, and launch milestones.</li><li>Oversee procurement and installation of furniture, technology, lab equipment, and university infrastructure.</li><li>Coordinate with engineering, contractors, and facility partners to ensure campus readiness.</li></ul>Regulatory &amp; Compliance<ul><li>Manage licensing, regulatory submissions, and compliance requirements with relevant Bahraini authorities.</li><li>Ensure alignment with quality assurance and operational standards of the UK partner university.</li><li>Develop internal policies and procedures across all administrative areas.</li></ul>People &amp; Organizational Development<ul><li>Build the initial organizational structure and lead recruitment for key administrative and support staff.</li><li>Develop HR systems, onboarding processes, performance management, and staff development frameworks.</li><li>Foster a positive, student-centered culture informed by international best practices.</li></ul>Operational Systems &amp; Administration<ul><li>Establish and oversee operational departments:</li><li>Admissions operations</li><li>IT and digital systems</li><li>Facilities management</li><li>Procurement</li><li>Student services</li><li>Finance and administrative support</li><li>Lead implementation of key enterprise systems (SIS, HR systems, LMS in collaboration with Academic Affairs).</li></ul>Strategic &amp; Financial Oversight<ul><li>Prepare and monitor operational budgets in coordination with the Executive Team.</li><li>Support long-term financial planning and sustainability targets.</li><li>Oversee vendor contracts, service agreements, and external partnerships.</li></ul>Cross-Functional Collaboration<ul><li>Work closely with Academic Affairs, Marketing &amp; Admissions, Finance, and the UK partner university to ensure seamless launch readiness.</li><li>Serve as a member of the Executive Team, contributing to strategic planning and decision-making.</li></ul>Qualifications &amp; ExperienceEssential<ul><li>Proven experience in a senior operational leadership role within a university, college, or major educational institution.</li><li>Demonstrated track record in launching, expanding, or transforming large-scale education operations.</li><li>Strong knowledge of academic compliance, quality assurance frameworks, and higher-education regulations.</li><li>Experience overseeing construction projects, facilities, or IT/administrative system implementations.</li><li>Ability to lead diverse teams and build operational structures from the ground up.</li><li>Exceptional project management, communication, and analytical skills.</li></ul>Preferred<ul><li>Experience working within or collaborating with UK universities or international branch campuses.</li><li>Familiarity with regulatory requirements in the GCC, especially Bahrain.</li><li>Master&rsquo;s degree in Business Administration, Higher Education Administration, or a related field.</li></ul>Key Competencies<ul><li>Strategic and operational leadership</li><li>High accountability and ownership</li><li>Strong decision-making and problem-solving abilities</li><li>Ability to thrive in a startup/launch environment</li><li>Excellent stakeholder management</li><li>Cultural sensitivity and ability to work in international contexts</li></ul>What We Offer<ul><li>Opportunity to be part of building a landmark higher-education institution in Bahrain.</li><li>Executive-level influence with autonomy to shape all operational aspects.</li><li>Competitive compensation package.</li><li>Dynamic and collaborative working environment.</li></ul>How to ApplyPlease submit your CV and a brief cover letter outlining your relevant experience and why you are suited for this role.Job Type: Full-time

Chief Operating Officer (COO) – University Launch & Operations

Haspex Co. W.L.L

We are seeking a smart, confident, and highly adaptable Executive Assistant to support our management team. This role is perfect for someone who is organized, proactive, and enjoys working in a dynamic environment where responsibilities evolve with the needs of the business.As an Executive Assistant in our Bahrain office, you will play a key role in day-to-day operations, executive coordination, and business-related travel. The ideal candidate is polished, well-presented, and comfortable engaging with people at all levels.Key Responsibilities<ul><li>Provide high-level administrative and executive support.</li><li>Manage calendars, appointments, travel itineraries, and meeting schedules.</li><li>Prepare documents, presentations, reports, and professional correspondence.</li><li>Coordinate office activities and support management in daily operations.</li><li>Handle confidential information with care and professionalism.</li><li>Interact with clients, partners, and internal teams with confidence and clarity.</li><li>Support project coordination, follow-up, and task execution.</li><li>Travel for business meetings, events, and company-related activities when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent professional experience.</li><li>2&ndash;4 years of experience as an Executive Assistant, Personal Assistant, or administrative role.</li><li>Strong communication skills (spoken and written English).</li><li>Excellent organizational and multitasking abilities.</li><li>Quick learner who can adapt to changing priorities.</li><li>Confident, presentable and energetic.</li><li>Comfortable with occasional business travel.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Assistant

AirAsia

<div>
 
 
 OVERVIEW:
 
 
 
 
 
 <ul>
 <li>
 Location: Bahrain International Airport / London Gatwick Airport / Lahore Allama Iqbal International Airport
 </li>
 <li>
 Department: Guest Services Officer
 </li>
 <li>
 Entity: AirAsia X Berhad
 </li>
 <li>
 Status (Full time/part time/contract): Full Time
 </li>
 </ul>
 
 
 
 
 
 YOUR ROLE AS A :
 
 
 
 
 
 
 AirAsia X is seeking a dynamic and service-oriented Guest Services Officer to be part of the best airline team in the sky!
 
 
 This position reports to the Station Manager. The Guest Services Officer shall maintain the highest level of safety, security, and service standards for all ground operations.
 
 
 
 
 
 
 YOUR RESPONSIBILITIES
 
 
 
 
 
 
 This position reports to the Station Manager. The Guest Service Officer shall also maintain the highest level of safety, security, and service standards for ground operations.
 
 
 
 
 
 
 YOUR DUTIES
 
 
 
 
 
 
 To ensure the smooth daily operations by Guest Services at Check-in Counter, Gate Management, and Arrival Hall, including preparation of daily operations reports.
 
 
 To ensure that staff are properly planned before the start of operations by:
 
 
 
 
 <ul>
 <li>
 Updating staff on any information
 </li>
 <li>
 Conducting briefing and de-briefing
 </li>
 <li>
 Assigning staff to their designated areas
 </li>
 <li>
 Ensuring all required tools are sufficient and in order
 </li>
 <li>
 To ensure the check-in counter opens 4 hours before departure time.
 </li>
 <li>
 To ensure all systems are running prior to counter opening (i.e. conveyor, BHS, tubs, and FIDS).
 </li>
 <li>
 To monitor staff movement and discipline and report to superior for further action when required.
 </li>
 <li>
 To react promptly to any delay and inform the Supervisor on duty to take necessary action.
 </li>
 <li>
 To ensure all SOPs are implemented in accordance with GOM.
 </li>
 <li>
 To comply with Airline Standards, Safety Performance, applicable laws, and procedures in all locations where operations are conducted.
 </li>
 </ul>
 
 
 
 
 
 YOUR TRAITS
 
 
 
 
 
 <ul>
 <li>
 Possess personal traits of being friendly, mature, humble, honest, and meticulous.
 </li>
 <li>
 A self-starter and able to perform under pressure in a challenging environment.
 </li>
 <li>
 Proficient in oral and written English and Bahasa Malaysia, or local language where staff is located.
 </li>
 <li>
 Ability to maintain high confidentiality, tactful and discreet when dealing with people.
 </li>
 <li>
 Possess good interpersonal and communication skills.
 </li>
 <li>
 Able to work on shifts.
 </li>
 </ul>
 
 
 
 
 
 WHERE YOU&rsquo;LL GO:
 
 
 
 
 
 
 Dispatcher to captain, ramp agent to data analyst, brand executive to CEO &ndash; these are some Dare To Dream stories of our Allstars.
 
 
 
 
 
 
 WHAT YOU&rsquo;LL ENJOY :
 
 
 
 
 
 
 Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.
 
 
 Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities.
 
 
 Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.
 
 
 Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners.
 
 
 A unique Allstar culture like no other
 
 
 
 
 
 
 OUR HIRING PROCESS :
 
 
 
 
 
 
 Application received
 
 
 Candidate screeningInterview(s) and assessment(s)
 
 
 Background check and/or other assessments
 
 
 Offer and negotiation
 
 
 
 
 
 
 GET TO KNOW US :
 
 
 
 
 
 
 Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You&rsquo;ll know us as the &lsquo;Now Everyone Can Fly&rsquo; airline (if you don&rsquo;t, we&rsquo;re definitely older than you).
 
 
 Today, we&rsquo;re more than just an airline. We&rsquo;re Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.
 
 
 Above all, we&rsquo;re Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we&rsquo;re excited to have you onboard.
 
 
 
 
 
 
 Search Firm RepresentativesWe do not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any of our employees without a valid written search agreement in place will be deemed as our sole property. No fee will be paid when a candidate is hired by us as a result of an agency referral when there is no pre-existing agreement in place.
 
 
</div>

Guest Services Officer (Bahrain International Airport / London Gatwick Airport / Lahore Allama Iqbal International Airport)

Grnata Group

<div>
 We are seeking a motivated
 
 fresh graduate
 
 to join our team as an
 
 Assistant Maintenance Officer
 
 on a
 
 temporary basis
 
 . This role will support the maintenance department by preparing reports, pricing documents, and technical drawings, ensuring smooth workflow and accurate record-keeping.
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot; Prepare pricing proposals.
 
 
 
 &middot; Prepare illustrated pricing reports with comments.
 
 
 
 &middot; Prepare evacuation reports.
 
 
 
 &middot; Prepare detailed building reports.
 
 
 
 &middot; Create drawings using AutoCAD.
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 &middot; Bachelor&rsquo;s degree in Engineering, Architecture, Facilities Management, or a related field (fresh graduate).
 
 
 
 &middot; Basic knowledge of maintenance and building systems.
 
 
 
 &middot; Proficiency in AutoCAD.
 
 
 
 &middot; Strong reporting and documentation skills.
 
 
 
 &middot; Good teamwork and communication skills.
 
 
 
 &middot; Willingness to learn and take initiative.
 
 
 
 
 
 Benefits
 
 
 
 
 Contract Type:
 
 Temporary &ndash; Suitable for Fresh Graduates
 
 
 
 
 
</div>

Maintenance Officer

Ramada by Wyndham Bahrain

<div><h1 class="jobSectionHeader">SUMMARY</h1>
The Executive Housekeeper is responsible for the hotel&rsquo;s commercial, quality and people performance in Housekeeping department. The incumbent will combine strategic thought and planning which will enhance the growth and profitability of the department.
The Executive Housekeeper will ensure to deliver the following business objectives subject to the budget and annual targets: departmental cost, guest satisfaction score (OSAT), quality audit score (QA), employee engagement and departmental Health &amp; Safety audit compliance.
KEY RESPONSIBILITIES<ul><li>
Ensures the highest possible standard of cleanliness and standards of all guest rooms and public areas.</li><li>
Ensured 100% compliance with brand standards.</li><li>
Managing the payroll, linen and other departmental costs in accordance of business demand and departmental budget.</li><li>
Carries out monthly linen inventory.</li><li>
Continuously evolve / improve departmental SOPs and productivity of the department.</li><li>
Schedule&rsquo;s routine inspections of all housekeeping areas (rooms and public) by/with the Assistant Executive Housekeeper and Housekeeping Supervisors to ensure that the furnishing, facilities and equipment are clean and in good repair.</li><li>
Supervises outside contractors to ensure contractual compliance.</li><li>
Ensures service standards are consistently reviewed and monitored, and in compliance with Wyndham brand standards and 3rd party inspection standards.</li><li>
Ensures departmental health and safety compliance.</li><li>
Maintains appropriate standards for dress, hygiene, uniforms, appearance, and conduct of housekeeping team members.</li><li>
Is responsible for all flower arrangements placed in the public areas and rooms.</li><li>
Ensures that all daily VIP rooms, special request rooms long stay guest for arrivals are inspected personally.</li><li>
Implementing assigned task during emergencies such as fire, power failure and natural disaster.</li><li>
Liaises with the hotels contracted company for pest control to ensure that an effective program is instituted and supervised.</li><li>
Ensure all guests and internal stakeholders receive prompt and courteous service.</li><li>
Inspects guest and public areas on a regular basis to ensure that the furnishings, facilities, and equipment are clean and in good repair.</li><li>
Manages spring cleaning schedules and follow up on all machinery linked to Housekeeping/Laundry.</li><li>
Makes recommendations regarding the upkeep of furnishings, facilities, and equipment, ensuring they are clean and in good repair.</li><li>
Informs other departments of the housekeeping matters that concern them, particularly the Engineering, Front Office, and the Food and Beverage Department. Maintains open channels of communication with other Department Heads and the Operations Manager/Director of Operations/ Executive Assistant Manager/General Manager.</li><li>
Responsible for effective People leadership of the housekeeping team, involving recruitment and onboarding of new team members, driving team member engagement, coaching, training, continuous performance management (regular 1:1 conversations), and managing employee relations in conjunction with HR.</li><li>
To conduct or chair regular communication meetings with team(s) and actively participate in relevant business meetings to facilitate effective communication.</li><li>
Acting as a role model for the Count On me Service culture.</li></ul>
<div><h2 class="jobSectionHeader">Experience Needed</h2><h1 class="jobSectionHeader">
KEY COMPETENCIES</h1>
Alongside with the fundamentals of the brand service culture, the incumbent will be required to demonstrate the below competencies:<ul><li>
Excellent communication</li><li>
Operations Management</li><li>
Leadership</li><li>
Business Acumen</li><li>
Exceptional service delivery</li><li>
Attention to detail</li><li>
Planning &amp; organisation</li><li>
Teamwork</li><li>
Ability to work in a multi-tasking and multi-cultural environment</li><li>
Self-motivation</li><li>
Flexibility</li></ul><h1 class="jobSectionHeader">
BACKGROUND</h1><ul><li>
Minimum 1.5 years&rsquo; experience as an Assistant Housekeeper Manager/ Executive Housekeeper within a similar-sized hotel</li><li>
Experience from a international hotel brand is an advantage</li><li>
Proficiency in Opera Cloud</li><li>
Diploma or vocational training in hospitality is an advantage</li></ul></div>
<div><h2 class="jobSectionHeader">Required Skills</h2><h3 class="jobSectionHeader">
Tools</h3>
Opera PMS<h3 class="jobSectionHeader">
General skills</h3>
Housekeeping Management, People leadership</div>
<div><h2 class="jobSectionHeader">Values</h2>
Integrity, Accountability, Leadership, Fun, Continuous learning</div>
<div><h2 class="jobSectionHeader">Benefits</h2>
Incentive plans, Learning &amp; development programmes, Career development</div></div>

Executive Housekeeper

Wyndham Hotels & Resorts EMEA

<div>
 <ul>
 <li>
 Manage and update applications received and update the current data based on our recruitment channels.
 </li>
 <li>
 Schedules candidates for interviews as advised by the DOHR
 </li>
 <li>
 Conducts interviews as and when required for non-management position
 </li>
 <li>
 Contacts unsuccessful candidates via telephone, letter or e mail to offer "Regrets"
 </li>
 <li>
 Maintains accurate files of all applications for employment received, clearing out on a monthly basis.
 </li>
 <li>
 Prepares and sends out "Reference Check" requests, actively following up to ensure all are received back in a timely fashion
 </li>
 <li>
 Prepares offer letters based on candidates Grading Status and package details, maintaining soft copies until employee commences employment.
 </li>
 <li>
 Opens "New Starters File" for each recruit following up with Immigration Liaison Officer in regards to work permit and visa requirements, ensuring all are in hand prior to start date
 </li>
 <li>
 Follows up on CPR and CID report (if deemed necessary) for local candidates
 </li>
 <li>
 Liases with Accounts Department to arrange flights for incoming employees as well as airport pick up ensuring Immigration Liaison Officer is aware of the arrival date for original visas to be ready
 </li>
 <li>
 Communicates with new recruits on a regular basis to ensure they are updated on recruitment process status.
 </li>
 <li>
 Liases with HR Manager for House allocations.
 </li>
 <li>
 Update Department Heads/ concerned departments on recruitment status of new hires and confirm when new joiners should report.
 </li>
 <li>
 Upon receipt of recruitment request form from Head of Department, prepare summary of all vacant positions forwarding to DOHR on a monthly basis.
 </li>
 <li>
 Update head count report weekly for HR and twice a month for hotel.
 </li>
 <li>
 Ensures all required documentation is prepared and available on new hires start day - Associate Handbook, Uniform request, locker assignment, punch card, GMs personalized Welcome Letter, Name Badge, GOSI application form, position&rsquo;s job description, Personal Induction schedule and CPR form.
 </li>
 <li>
 Ensure Welcome package is ready
 </li>
 <li>
 Enters new associate into Manning list
 </li>
 <li>
 Ensures all required documents are received by effective use of "Employee Documentation Checklist
 </li>
 <li>
 Liaises with HR Manager to ensure &ldquo;Change Of Advice" is prepared with all correct information, following up to ensure speedy submission to Accounts Department and follows up on return.
 </li>
 <li>
 Prepares employee contract based on employees Grading Status and benefits package, meeting with employee to review and sign within three days of hire.
 </li>
 <li>
 Coordinates with Government Relations Officer to ensure Government medical check is carried out within first week of employment.
 </li>
 <li>
 Coordinates with Government Relations Officer to have Residence Permit issued within 4 weeks of associate&rsquo;s start date.
 </li>
 <li>
 Take minutes on monthly staff committee meetings.
 </li>
 </ul>
</div>

HR Coordinator

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