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HR Coordinator
JOB_REQUIREMENTS
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Salary
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- Manage and update applications received and update the current data based on our recruitment channels.
- Schedules candidates for interviews as advised by the DOHR
- Conducts interviews as and when required for non-management position
- Contacts unsuccessful candidates via telephone, letter or e mail to offer "Regrets"
- Maintains accurate files of all applications for employment received, clearing out on a monthly basis.
- Prepares and sends out "Reference Check" requests, actively following up to ensure all are received back in a timely fashion
- Prepares offer letters based on candidates Grading Status and package details, maintaining soft copies until employee commences employment.
- Opens "New Starters File" for each recruit following up with Immigration Liaison Officer in regards to work permit and visa requirements, ensuring all are in hand prior to start date
- Follows up on CPR and CID report (if deemed necessary) for local candidates
- Liases with Accounts Department to arrange flights for incoming employees as well as airport pick up ensuring Immigration Liaison Officer is aware of the arrival date for original visas to be ready
- Communicates with new recruits on a regular basis to ensure they are updated on recruitment process status.
- Liases with HR Manager for House allocations.
- Update Department Heads/ concerned departments on recruitment status of new hires and confirm when new joiners should report.
- Upon receipt of recruitment request form from Head of Department, prepare summary of all vacant positions forwarding to DOHR on a monthly basis.
- Update head count report weekly for HR and twice a month for hotel.
- Ensures all required documentation is prepared and available on new hires start day - Associate Handbook, Uniform request, locker assignment, punch card, GMs personalized Welcome Letter, Name Badge, GOSI application form, position’s job description, Personal Induction schedule and CPR form.
- Ensure Welcome package is ready
- Enters new associate into Manning list
- Ensures all required documents are received by effective use of "Employee Documentation Checklist
- Liaises with HR Manager to ensure “Change Of Advice" is prepared with all correct information, following up to ensure speedy submission to Accounts Department and follows up on return.
- Prepares employee contract based on employees Grading Status and benefits package, meeting with employee to review and sign within three days of hire.
- Coordinates with Government Relations Officer to ensure Government medical check is carried out within first week of employment.
- Coordinates with Government Relations Officer to have Residence Permit issued within 4 weeks of associate’s start date.
- Take minutes on monthly staff committee meetings.
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