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procurement admin

Ethara

Overview Ethara Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesWe are seeking a detail-oriented and organized Contract Administrator to manage company contracts and ensure compliance with all contractual obligations. The successful candidate will be responsible for preparing, reviewing, and maintaining contracts, coordinating with internal teams and external partners, and ensuring all agreements align with company goals and regulations. Responsibilities <ul><li>Draft, review, and negotiate contracts, including NDAs, service agreements and vendor agreements</li><li>Maintain an organized and up-to-date contract management system</li><li>Ensure contracts comply with legal, regulatory, and organizational requirements</li><li>Monitor contract performance and deadlines; alert relevant stakeholders of key dates and deliverables</li><li>Serve as the point of contact for contractual issues and resolution</li><li>Assist with contract modifications, renewals, extensions, and terminations</li><li>Collaborate with legal, procurement, finance, and operational teams</li><li>Maintain records of correspondence and documentation related to contracts</li></ul> Job Specifications <ul><li>Bachelor's degree in Business Administration, Law, or a related field (preferred)</li><li>2-5 years of experience in contract administration or a similar role</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Contract</li></ul> Job function <ul><li>Purchasing</li><li>Industries: Entertainment Providers</li></ul>

Procurement Admin

Halian | Managed Services, Recruitment Agency & Contract Staffing

<div>
 A prominent research-driven organization focused on innovation and advanced technology is currently seeking a
 
 Project Admin
 
 to support its operational and procurement functions. The role plays a key part in ensuring smooth coordination across internal teams and external stakeholders.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Project administration and monitoring
 </li>
 <li>
 Tasks prioritization
 </li>
 <li>
 Report Procurement status
 </li>
 <li>
 Keeping all internal stakeholders informed and engaged throughout the procurement process
 </li>
 <li>
 Onboarding of new team members on SharePoint, Jira, Confluence, etc.
 </li>
 <li>
 Risk management
 </li>
 <li>
 Report and escalate issues to management as needed.
 </li>
 <li>
 Identify risks/showstoppers and propose quick mitigation actions.
 </li>
 <li>
 Procurement management
 </li>
 <li>
 Support TPMO team during creation of project procurement plans
 </li>
 <li>
 Create and follow up procurement requests until final delivery (with proper Quality control upon delivery)
 </li>
 <li>
 Follow up on invoices and corresponding payments
 </li>
 <li>
 Interface Management of Stakeholders within TII Ecosystem:
 </li>
 <li>
 ARRC PMO, Procurement, Logistics, etc.
 
 
 </li>
 </ul>
 
 Competences
 
 
 
 <ul>
 <li>
 Problem-solving
 </li>
 <li>
 Adaptability
 
 
 </li>
 </ul>
 
 Technical knowledge
 
 
 
 <ul>
 <li>
 Project Management tools (i.e., Jira, SAP, etc.)
 </li>
 <li>
 Microsoft Office tools (Outlook, Word, Excel, SharePoint, etc.)
 
 
 </li>
 </ul>
 
 Halian Group:
 
 With over 28 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers. Our resourcing and smart services help you to realize tomorrow&rsquo;s potential. Discover the amazing things possible when you bring the right people and the right technologies together. At Halian, we recognize that diversity, equity, and inclusion (DEI) are essential to building high-performing teams for our clients. We are committed to connecting organizations with top talent from all backgrounds, ensuring that every individual feels valued, respected, and empowered to contribute their unique perspectives. We encourage applications from all qualified candidates, regardless of race, gender, disability, or any other characteristic that makes them unique. By fostering diverse and inclusive workplaces, we help our clients drive innovation, enhance collaboration, and better reflect the communities they serve.
 
 
 Project Admin in Abu Dhabi, United Arab Emirates
 
 
</div>

Project Admin (m/f/d)

FIRE STONE FIRE & SAFETY

Job Title: Procurement Engineer &ndash; MEP (2 Years&rsquo; Experience)Job Summary: We are looking for a motivated Procurement Engineer (MEP) with 2 years of experience to manage purchasing and supplier coordination for Mechanical, Electrical, and Plumbing projects. The role involves sourcing materials, negotiating prices, and ensuring timely delivery to support project schedules.Responsibilities:<ul><li>Procure MEP materials and equipment as per project requirements.</li><li>Obtain and evaluate supplier quotations.</li><li>Negotiate pricing, delivery schedules, and payment terms.</li><li>Coordinate with site and engineering teams to ensure timely material availability.</li><li>Maintain procurement records and monitor supplier performance.</li><li>Apply technical knowledge of MEP systems and materials in procurement decisions.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in MEP procurement.</li><li>Knowledge of local suppliers and MEP materials.</li><li>Strong negotiation, communication, and organizational skills.</li><li>Proficiency in MS Office and ERP systems.</li><li>Technical knowledge of MEP systems and components.</li></ul>How to Apply: Interested candidates can send their CV to admin@firestonefs.com or call 0502636252 for more details.Job Types: Full-time, Contract

Procurement Engineer – MEP (2 Years’ Experience)

XAD Technologies

Title: - Admin Project CoordinatorLocation: - Abu Dhabi, UAERequirementsBachelors&rsquo; degree with minimum 5 years relevant experience in Construction Company in UAE.1. Project Documentation &amp; Communication- Maintain all project files (contracts, drawings, permits, correspondence).- Prepare and circulate meeting minutes (MOM) to all concerned.- Maintain updated project contact list (client, consultants, subcontractors, suppliers).- Draft and send formal emails, memos, and letters as required.2. Progress Reporting &amp; Tracking- Collect daily progress reports from site team / subcontractors.- Compile weekly and monthly progress summaries for management.- Update project progress tracker and dashboard.- Coordinate with site engineers for daily updates.3. Material &amp; Procurement Coordination- Track material requests and deliveries to site.- Coordinate with procurement for pending material status.- Maintain material log (ordered, received, pending).- Follow up with suppliers for timely deliveries.4. Site Coordination &amp; Support- Assist in gate pass and site access arrangements.- Coordinate for mobilization/demobilization of manpower and equipment.- Maintain attendance and manpower report.- Handle petty cash and expense claims for site activities.5. Administration &amp; Compliance- Manage project correspondence filing (soft + hard copies).- Support project HR needs (ID cards, PPE issuance, etc.).- Track permit approvals and renewals.- Ensure compliance with HSE and company admin policies.6. Logistics &amp; Transport Arrangements- Coordinate transportation for materials and manpower.- Monitor vehicle and equipment allocation for project use.- Liaise with logistics team for dispatch schedules.7. Meeting Coordination- Schedule internal and external meetings.- Prepare agenda and take minutes of meetings.- Follow up on action points and deadlines.8. Project Budget &amp; Cost Control Support- Track site expenses and petty cash usage.- Support project manager in budget updates and reports.- Maintain vendor invoice record and submit to accounts.9. Issue &amp; Risk Tracking- Log all project issues and monitor resolutions.- Escalate delays, material shortages, or manpower issues to management.- Maintain a risk/issue register.10. Coordination with Management &amp; Clients- Provide project status updates to management.- Support client communication and documentation.- Share daily/weekly summaries and ensure timely response.We offer competitive salary, candidates interested to work with us in Abu Dhabi may forward their updated CV to recruitmentxtnrshj@gmail.comJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

ADMIN PROJECT COORDINATOR

CMETS Energy Solutions LLC

Job SummaryWe are seeking a highly motivated Software Engineer to join our Instrumentation &amp; Automation Systems (IAS) Division. The ideal candidate will design and implement AI-driven and automation solutions that enhance industrial efficiency, predictive maintenance, and digital transformation across energy projects. In addition, the role will support IT &amp; Admin functions, ensuring smooth operation, security, and optimization of company systems, networks, and digital infrastructure.Key ResponsibilitiesAI &amp; Automation:<ul><li>Lead the full lifecycle of automation projects (RPA, intelligent automation) &mdash; from discovery and design through implementation and optimization.</li><li>Design and implement AI/ML models for system monitoring, predictive analysis, system simulations, incident response, and resource allocation.</li><li>Integrate AI solutions with cloud platforms (AWS, Azure) and on-premises systems for seamless operation.</li><li>Develop and maintain APIs to enable AI model integration with enterprise applications and databases.</li><li>Ensure all AI and automation data pipelines adhere to strict security, data governance, and compliance standards.</li><li>Perform system administration and maintenance of deployed AI solutions and automation platforms.</li><li>Collaborate closely with the IAS team to align AI solutions with project and client requirements.</li></ul>IT &amp; Admin Support:<ul><li>Manage installation, configuration, and maintenance of company servers, routers, and networking equipment.</li><li>Provide IT support for hardware, software, and user-related issues across departments.</li><li>Ensure data security, system backups, and user access management are maintained.</li><li>Oversee license renewals, antivirus updates, and IT asset tracking.</li><li>Coordinate with vendors for procurement, repair, or upgrade of IT infrastructure.</li><li>Support the Admin team in managing digital tools, office systems, and communication platforms.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Computer Science, Artificial Intelligence, Information Technology, Data Science, or a related field.</li><li>3&ndash;6 years of relevant experience in AI/ML model development, IT systems, and automation projects.</li><li>Hands-on experience with Python, TensorFlow, PyTorch, OpenCV, or scikit-learn.</li><li>Familiarity with RPA tools (UiPath, Power Automate, Blue Prism) and API integration.</li><li>Good understanding of networking, system security, and cloud infrastructure (AWS, Azure, GCP).</li><li>Experience with containerization (Docker/Kubernetes) preferred.</li><li>Strong analytical and troubleshooting skills with the ability to work across technical and administrative functions.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Health insurance and leave benefits as per UAE labor law.</li><li>Opportunity to work on cutting-edge AI and industrial automation projects.</li><li>Exposure to IT systems management and cross-functional collaboration.</li><li>Continuous learning and career growth within the CMETS Group.</li></ul>Job Types: Full-time, Permanent

Software Engineer

iTech Engineering Consultancy

<div>
 
 Job Title: HR &amp; Admin Assistant
 
 
 
 
 Reports to: HR &amp; Admin Manager
 
 
 
 
 Job Description Summary
 
 
 
 The HR &amp; Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.
 
 
 
 General Responsibilities
 
 
 
 <ul>
 <li>
 Front Desk office and general office support
 </li>
 <li>
 Greet guests and provide them with superb customer service
 </li>
 <li>
 Answer all client questions and incoming calls
 </li>
 <li>
 Redirect phone calls to the appropriate department and takedown messages
 </li>
 <li>
 Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
 </li>
 <li>
 Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms
 </li>
 <li>
 Maintain relevant databases when necessary
 </li>
 <li>
 Assist the HR &amp; Admin Manager with daily tasks
 </li>
 <li>
 Liaise with PRO for daily tasks
 </li>
 <li>
 Handle work permit, visa processing documents and applications in coordination with the PRO
 </li>
 <li>
 Point of contact for Etisalat, ADDC, Du, etc.
 </li>
 <li>
 Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
 </li>
 <li>
 Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
 </li>
 <li>
 Monitor and maintain the offices cleanliness and etiquette.
 </li>
 <li>
 Execute tasks and provide continuous support to HR &amp; Admin Manager
 </li>
 <li>
 Prepare the monthly timesheet for payroll purpose
 </li>
 <li>
 Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
 </li>
 <li>
 Support HR Department in recruitment and interview arrangements
 </li>
 <li>
 Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
 </li>
 <li>
 Maintain CV database of the company
 </li>
 <li>
 Employee documents filing and record update.
 </li>
 <li>
 Support HR Department in Employee Onboarding and Exit formalities
 </li>
 <li>
 Any other duties commensurate with the accountabilities of the post.
 
 
 
 </li>
 </ul>
 
 Minimum Skills Or Experience Required
 
 
 
 <ul>
 <li>
 Effective written and verbal English language communication skills, Arabic would be a plus.
 </li>
 <li>
 Good knowledge of HR Practices
 </li>
 <li>
 Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
 </li>
 <li>
 Ability to multitask.
 </li>
 <li>
 Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
 </li>
 <li>
 Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
 </li>
 <li>
 Collaborate easily with the Executive Team, Line Manager, and employees
 
 </li>
 </ul>
</div>

HR & Admin Assistant

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479 procurement admin jobs IN Uae Jobs In Abu Dhabi With Doh Jobs In Abu Dhabi With Doh Jobs In Abu Dhabi United Arab Emirates

Procurement Admin

Project Admin (m/f/d)

Project Admin (m/f/d)

Procurement Engineer – MEP (2 Years’ Experience)

ADMIN PROJECT COORDINATOR

Software Engineer

HR & Admin Assistant