project assistant

Delmon Elevators

We&rsquo;re looking for a part-time assistant who&rsquo;s comfortable using AutoCAD and also enjoys talking to clients and supporting sales activities.What you&rsquo;ll do:Prepare and update AutoCAD drawings (basic to intermediate level)Assist the sales team with drawings, quotations, and documentsCommunicate with clients via phone, WhatsApp, and emailHelp with simple coordination and admin tasks when neededWhat we&rsquo;re looking for:Basic knowledge of AutoCADGood communication skills and confidence speaking with clientsOrganized, reliable, and willing to learnFriendly attitude and professional behaviorPrevious sales or customer-facing experience is a plusJob details:Part-time positionWorking Hours ( 5PM - 9PM)Office-based / StandTraining and support providedIf you&rsquo;re comfortable with drawings and enjoy interacting with people, we&rsquo;d love to hear from youJob Type: Part-time

Part Time Autocad Female Assistant

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

Executive Assistant to CEO

Yogi Group

<ul><li>Assist the Project Manager in planning, organizing, and coordinating all project activities.</li><li>Prepare and monitor project schedules to ensure timely completion of works.</li><li>Maintain and control all project documentation, including drawings, RFIs, submittals, material approvals, and correspondence.</li><li>Prepare daily, weekly, and monthly progress reports, meeting minutes, and project status updates.</li><li>Coordinate communication between the client, consultant, contractor, and internal departments.</li><li>Follow up on meetings, site inspections, and approval processes to ensure smooth project flow.</li><li>Coordinate with the procurement team for timely material submittals, approvals, and deliveries.</li><li>Ensure that all site activities comply with project specifications, quality standards, and safety regulations.</li><li>Support the site team in maintaining quality and safety documentation.</li><li>Coordinate with authorities such as Dubai Municipality, DDA, and Nakheel for necessary submissions and approvals.</li><li>Track project progress and identify potential risks or delays, reporting them for corrective action.</li><li>Monitor manpower, equipment, and subcontractor performance for efficiency and cost control.</li><li>Assist in preparing payment applications, variation claims, and cost tracking reports.</li><li>Ensure proper coordination among civil, MEP, and architectural disciplines at all stages.</li><li>Follow up on consultant comments and ensure timely compliance and resubmissions.</li><li>Participate in site coordination meetings and provide updates to management.</li><li>Assist in preparing as-built drawings, operation and maintenance manuals, and handover documents.</li><li>Ensure all snagging, testing, and final inspections are completed prior to project handover.</li></ul>

Civil Project Coordinator

Allure Designs Technical Services LLC

Project Coordination &amp; Support<ul><li>Assist the Accounts Project Manager in coordinating daily project activities and overall project flow.</li><li>Support in preparing project schedules, timelines, and follow-up trackers.</li><li>Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.</li><li>Track project progress and report any delays, issues, or risks to the Accounts Project Manager.</li><li>Support in coordinating site activities with the site team, suppliers, and subcontractors.</li></ul>Communication &amp; Client Handling<ul><li>Facilitate clear communication between departments (Design, Procurement, Production, Finance, etc.).</li><li>Follow up with suppliers, vendors, and subcontractors on material delivery, quotations, approvals, and timelines.</li><li>Does the follow-up action points, and circulating updates to all stakeholders.</li></ul>Procurement &amp; Documentation<ul><li>Assist in preparing purchase requests, BOQs, and material submittals as instructed.</li><li>Maintain updated logs for RFQs, quotations, material delivery, variations, and approvals.</li><li>Support in verifying invoices, delivery notes, and subcontractor payments for accuracy before passing to accounts.</li></ul>Site &amp; Execution Support<ul><li>Coordinate site requirements, including material deliveries, mockups, inspections, and approvals.</li><li>Attends installation and hand over projects to clients</li><li>Monitor site progress updates, snagging, and project closeout documentation.</li></ul>Administrative Tasks<ul><li>Manage filing systems, records, and databases related to all assigned projects.</li><li>Prepare reports, follow-ups, and project summaries as required.</li><li>Ensure compliance with company procedures, project documentation standards, and client requirements.</li><li>Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.</li><li>Track project progress and report any delays, issues, or risks to the Accounts Project Manager.</li><li>Support in coordinating site activities with the site team, suppliers, and subcontractors.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,500.00 per monthExperience:<ul><li>Fit out works and Mall activation Field: 2 years (Required)</li></ul>

Project Coordinator

Grans Contracting LLC

Roles &amp; Responsibilities:<ul><li>Coordinate day-to-day project activities between site teams, consultants, and management.</li><li>Assist the Project Manager in planning, scheduling, and monitoring project progress.</li><li>Prepare and maintain project documentation, reports, and correspondence.</li><li>Track materials, drawings, approvals, and submissions.</li><li>Schedule and attend project meetings; prepare minutes of meetings (MOM).</li><li>Monitor deadlines and follow up on action items.</li><li>Support coordination with subcontractors and suppliers.</li><li>Ensure project activities comply with company procedures and safety requirements.</li><li>Maintain proper filing and record-keeping systems.</li><li>Assist in resolving site coordination issues.</li></ul>Requirements / Qualifications:<ul><li>Degree Civil Engineering, Construction Management, or related field.</li><li>Experience in construction project coordination preferred.</li><li>Good organizational and communication skills.</li><li>Ability to manage multiple tasks and deadlines.</li><li>Proficiency in MS Office and basic project documentation tools.</li></ul>Job Type: Full-time

WeFix Technical Services UAE

About Us:WEFIX is a rapidly growing company specializing in fit-out projects that transform spaces into functional and aesthetically pleasing environments. We take pride in our commitment to delivering high-quality results and exceeding client expectations. As we expand our Fit-Out Division, we are seeking a dedicated Project Coordinator to join our team and play a crucial role in ensuring the success of our projects through efficient procurement and coordination.Key Responsibilities:1. Project Planning and Coordination. Assist in the development of project plans, timelines, and schedules.2. Coordinate project activities and tasks to ensure timely completion.3. Communication and Collaboration. Facilitate communication among project team members, stakeholders, and external partners.4. Collaborate with different departments and external vendors to ensure smooth project implementation.5. Documentation and Reporting. Maintain accurate and up-to-date project documentation.6. Prepare regular progress reports and communicate project status to stakeholders.7. Resource Management. Coordinate and allocate resources effectively to meet project goals.8. Monitor and track project expenses to ensure adherence to the budget.9. Risk Management: Identify potential risks and challenges that may impact project delivery.10. Work with the project team to develop and implement risk mitigation strategies.11. Quality Assurance. Monitor project deliverables to ensure they meet quality standards. Implement quality control measures as necessary.12. Meeting Coordination. Organize and facilitate project meetings, including preparing agendas and documenting meeting minutes.13. Ensure that action items are assigned and completed.14. Stakeholder Engagement. Build and maintain relationships with project stakeholders, including clients, vendors, and team members.15. Address stakeholder concerns and provide regular updates on project progress.16. Organizational Skills: Strong organizational and multitasking abilities.17. Attention to detail and ability to manage multiple priorities.18. Problem-Solving Skills. Ability to identify challenges and propose effective solutions.19. Technology Proficiency. Familiarity with project management tools and software.20. Adaptability: Ability to adapt to changing project requirements and priorities.21. Team Player: Ability to work collaboratively within a team and contribute to a positive working environment.22. Excellent verbal and written communication skills in English.Requirements:- 1 -2 years experience in procurement within the context of fit-out projects.- Strong organizational and multitasking skills.- Excellent communication and interpersonal skills.- Proficient in data entry and comfortable using relevant software tools for data management and reporting.- Ability to work collaboratively in a team and adapt to changing project needs.- Detail-oriented with a commitment to maintaining accurate records.- Problem-solving skills and the ability to make quick decisions when needed.What We Offer:- Competitive compensation and incentives package.- Opportunity to be part of a small and dynamic fit-out division within a growing company.- Career development opportunities as we expand our projects and team.- A supportive and inclusive work environment focused on collaboration and excellence.- The chance to contribute to the successful transformation of spaces into stunning fit-out projects.If you have the essential experience in fit-out procurement and project coordination and are looking to join a dynamic team, we encourage you to apply. Be a part of our journey in delivering exceptional fit-out projects.Note: We appreciate all applications, but only selected candidates will be contacted for an interview.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Fit-Out / Renovation Project Coordinator

MVP APPLIANCES

<div>
 
 Job Location: Dubai
 
 
 Employment Type: Full Time
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Assist in preparing project proposals, technical submittals, MIR, WIR, T&amp;C documents, and other required paperwork.
 </li>
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 Coordinate daily tasks of the installation team and support smooth on-site operations.
 </li>
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 Follow up with technicians, engineers, to resolve site issues promptly.
 </li>
 <li>
 Prepare and update daily site reports, including progress updates, manpower logs, site photos, and pending tasks.
 </li>
 <li>
 Maintain accurate documentation
 </li>
 <li>
 Support client communication, respond to emails, and follow up on quotations and outstanding payments.
 </li>
 <li>
 Assist with vendor registrations, prequalification documents, and compliance renewals (ESMA &amp; GMARK).
 </li>
 <li>
 Create sales orders for mockups and coordinate sample deliveries.
 </li>
 <li>
 Provide general administrative and coordination support to the project team.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 High school diploma or higher education degree.
 </li>
 <li>
 2&ndash;3 years of relevant experience in project coordination or an project support role.
 </li>
 <li>
 Strong verbal, written, and presentation skills.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook.
 </li>
 <li>
 Excellent organizational, administrative, and documentation skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to work under tight deadlines.
 </li>
 <li>
 Professional, detail-oriented, and strong in follow-up communication
 </li>
 </ul>
 
 
 
</div>

Explore 2313+ Project assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2313 project assistant jobs IN Dubai United Arab Emirates

Part Time Autocad Female Assistant

Executive Assistant to CEO

Civil Project Coordinator

Project Coordinator

Project Coordinator

Fit-Out / Renovation Project Coordinator

Project Coordinator