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project coordinator

Jeem Exhibition Organizing

Job Purpose:We are seeking a Project Coordinator with interior fit-out experience to support project planning, execution, and coordination activities. The ideal candidate should be well-organized, proactive, and capable of managing multiple tasks while ensuring smooth coordination between site teams, consultants, suppliers, and management.Key Responsibilities:<ul><li>Coordinate day-to-day project activities for interior fit-out projects</li><li>Assist the Project Manager in planning, scheduling, and monitoring project progress</li><li>Prepare and maintain project documentation, drawings, schedules, and reports</li><li>Coordinate with site teams, subcontractors, suppliers, and consultants</li><li>Track material submissions, approvals, and deliveries</li><li>Monitor timelines and follow up to ensure milestones are achieved</li><li>Arrange meetings, prepare minutes of meetings (MOM), and follow up on action points</li><li>Ensure compliance with company procedures, quality standards, and safety requirements</li><li>Support handover documentation and project close-out activities</li><li>Perform any other duties assigned by management</li></ul>Requirements &amp; Qualifications:<ul><li>Gender: Female (as per role requirement)</li><li>Experience: Minimum 2 years experience as a Project Coordinator or similar role in interior fit-out projects</li><li>Availability: Immediate joiner preferred</li><li>Education: Bachelor&rsquo;s degree or Diploma in Engineering, Interior Design, Construction Management, or related field</li><li>Skills:</li><li>Strong coordination and communication skills</li><li>Good knowledge of interior fit-out processes and project workflows</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Strong documentation and follow-up skills</li></ul>*Preferring candidates who can join immediately, you may forward your resume to hr@jeemuae.com as well.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Preferring female candidates.</li></ul>Language:<ul><li>TAGALOG (Required)</li></ul>

Project Coordinator

Youandeye Advertising LLC

We are seeking a proactive and detail-oriented Project Coordinator with at least 2 years of experience in the construction, interior fit-out, and MEP industries. The ideal candidate must have strong knowledge and hands-on experience in obtaining project-related work permits, approvals, and NOCs from relevant authorities.Key Responsibilities:<ul><li>Coordinate and support day-to-day project activities across multiple sites.</li><li>Assist project managers in planning, scheduling, and tracking project progress.</li><li>Liaise with government authorities, consultants, and clients to obtain necessary work permits, approvals, and NOCs.</li><li>Prepare and submit required documentation for permits and approvals in a timely manner.</li><li>Follow up with municipalities, developers, and regulatory bodies to ensure smooth and timely clearance of documentation.</li><li>Coordinate with internal teams, subcontractors, and vendors to ensure all project requirements are met.</li><li>Maintain up-to-date project records, reports, and compliance documentation.</li><li>Assist in procurement processes and ensure timely delivery of materials and equipment.</li><li>Monitor and report project timelines, risks, and deliverables to ensure adherence to schedule and budget.</li></ul>Qualifications &amp; Experience:<ul><li>Minimum 2 years of experience in construction, fit-out, or MEP projects.</li><li>Proven experience in handling project-related approvals, permits, and NOC processes with local authorities (e.g., municipality, civil defense, utility providers).</li><li>Strong understanding of construction and MEP workflows, documentation, and project coordination.</li><li>Familiarity with UAE/Dubai (or relevant location&rsquo;s) authority submission procedures is a plus.</li><li>Ability to read and understand project drawings and technical documentation.</li><li>Excellent organizational and communication skills.</li><li>Proficient in MS Office and project management tools.</li><li>Ability to work independently and as part of a team.</li><li>Immediate joiner required.</li><li>Preference will be given to candidates having own visa/cancelled visa.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthExperience:<ul><li>Construction/Fit-out/MEP project: 2 years (Required)</li></ul>

Alpha-Nero FZ LLC

Who are we?Alpha Nero is a leading shopfitter, general contractor, and millworker based in Dubai, renowned for delivering exceptional high-end luxury retail environments. With in-house capabilities spanning design, engineering, fabrication, and installation, we partner with some of the world&rsquo;s most prestigious brands across the Middle East, Africa, and Southeast Asia.The opportunityProject Coordinator: This is an opportunity to drive the planning, execution, and completion of projects across manufacturing and retail operations. You will ensure seamless coordination across teams, manage project documentation, track timelines and budgets, and facilitate communication to achieve production and retail objectives.What you will do<ul><li>Assist in project planning, sampling, timelines, and deliverables.</li><li>Coordinate activities across manufacturing, procurement, logistics, and retail teams.</li><li>Monitor project progress, identify risks, and escalate critical issues.</li><li>Maintain accurate project records, documentation, schedules, and budgets.</li><li>Act as a point of contact for internal teams, vendors, and stakeholders.</li><li>Support inventory tracking, production schedules, and retail roll-outs.</li></ul>What we are looking for<ul><li>3&ndash;5 years&rsquo; experience in a similar role.</li><li>Strong organizational, administrative, and attention-to-detail skills.</li><li>Excellent oral and written communication skills.</li><li>Must be familiar with the retail fit-out industry.</li><li>Proficient in MS Office, databases, and data analysis.</li><li>Good negotiation skills.</li></ul>Why Join Alpha Nero?<ul><li>Work on flagship retail projects for globally recognized luxury brands</li><li>Be part of a true end-to-end operation, supported by our in-house manufacturing facility at Dubai Production City</li><li>Collaborate with a diverse, international team driven by creativity, quality, and innovation</li><li>Contribute to projects that combine advanced craftsmanship with sustainable practices</li></ul>Application ProcessOur hiring process includes:Online assessmentTwo interview stagesAlpha Nero is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other legally protected status.Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Project Management: 5 years (Required)</li><li>Retail and Fit out: 3 years (Required)</li></ul>Work Location: In person

INDEX Integrated Platform Company

Role PurposeSupport planning and delivery of virtual, hybrid, and interview-led programs across healthcare congresses and campaigns&mdash;webinars, live-streamed sessions, virtual symposia, remote KOL panels, patient/clinician interviews, and on-demand content libraries. Coordinate schedules, content workflows, speaker/host logistics, tech rehearsals, platform setup, compliance documentation, and post-event analytics to ensure flawless, compliant delivery.Key Responsibilities1) Project Coordination &amp; Scheduling<ul><li>Build and maintain detailed project plans (timelines, milestones, dependencies) for multiple concurrent virtual events and interview productions.</li><li>Coordinate speaker/KOL/host availability, briefing calls, tech checks, green-room schedules, and live day run-of-show.</li><li>Track deliverables (abstracts, slides, scripts, consent forms, disclosures) with clear RACI and deadlines.</li></ul>2) Virtual Event &amp; Platform Operations<ul><li>Configure event platforms (e.g., Teams Live Events, Zoom Webinar, ON24, Webex Events)&mdash;registration pages, roles (host/panelist/attendee), breakout plans, Q&amp;A/polls, security settings.</li><li>Run speaker tech rehearsals: audio/video checks, screen-share tests, lighting/framing guidance, backup dial-ins.</li><li>Coordinate AV and streaming partners for hybrid rooms (encoders, capture cards, switching, graphics slates, lower thirds).</li></ul>3) Interview-Model Production Workflow<ul><li>Manage pre-interview logistics: topic outline, question guides, scientific references, consent &amp; release forms, compliance routing.</li><li>Schedule and track recording sessions, organize files (naming conventions, versioning), and coordinate post-production (editing, captioning, graphics, chaptering).</li><li>Publish to on-demand hubs with metadata, thumbnails, and access controls; verify playback quality.</li></ul>4) Content &amp; Compliance Coordination<ul><li>Liaise with medical affairs/compliance for promotional vs. non-promotional separation, fair balance, product claims review, adverse event guidance, and data privacy.</li><li>Ensure speaker disclosures/COIs, patient consents, and GDPR/HIPAA-equivalent data handling where applicable.</li><li>Maintain audit-ready documentation: agendas, approvals, scripts, final assets, attendance logs, CME proofs (if relevant).</li></ul>5) Stakeholder Communication<ul><li>Serve as day-to-day coordinator with clients, speakers, agencies, and internal producers.</li><li>Issue weekly status reports, risk logs, and action trackers; own meeting notes with clear next steps.</li><li>Prepare run-of-show documents, cue sheets, and moderator briefers.</li></ul>6) Measurement &amp; Reporting<ul><li>Capture and reconcile event analytics: registrations, live attendance, watch time, Q&amp;A/polls, lead capture, feedback/NPS.</li><li>Produce post-event reports with highlights, audience insights, and recommendations for improvement.</li><li>Support ROI/ROO mapping vs. objectives (education outcomes, engagement, follow-up actions).</li></ul>Qualifications &amp; ExperienceMust-Have<ul><li>2&ndash;4+ years in event coordination or digital program coordination, ideally within healthcare, medical education, or life sciences agencies.</li><li>Hands-on experience with virtual event platforms (Teams, Zoom Webinar, ON24, or similar).</li><li>Proven ability to manage multi-stakeholder schedules, content workflows, and live-day operations.</li><li>Strong attention to detail, documentation rigor, and compliance-first mindset.</li></ul>Nice-to-Have<ul><li>Experience coordinating KOL/patient interviews and post-production workflows.</li><li>Familiarity with healthcare compliance/med‑legal review processes.</li><li>Exposure to CME/CPD programs and outcomes measurement.</li><li>Basic knowledge of video editing workflows (handoff to editors), captioning, and accessibility.</li><li>Multilingual (Arabic/English) is a plus.</li></ul>Education<ul><li>Bachelor&rsquo;s in Communications, Marketing, Event Management, Media Production, or related. Healthcare background a plus.</li></ul>Core Competencies<ul><li>Organization &amp; Time Management: Runs tight timelines and parallel workstreams.</li><li>Communication: Clear, concise updates; confident with clinicians and executives.</li><li>Technical Fluency: Comfortable with webinar tools, AV basics, and file management.</li><li>Problem Solving: Calm under pressure; proactive risk mitigation.</li><li>Quality &amp; Compliance: Documentation accuracy, version control, and approvals discipline.</li><li>Customer Focus: Service-oriented with a can-do approach</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Have you worked in exhibition or events or conferences?</li><li>What is your salary expectation in AED?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Project Coordination: 1 year (Preferred)</li></ul>

Compass International LLC.

We are looking for a Project Manager with 8+years experience to manage organization of key client projectsResponsibilitiesLead all assigned projects as per the PMO methodology and enforces project standards<ul><li>Monitor project lifecycle from initiation to closure.</li><li>Lead the development of project deliverables for each project stage.</li><li>Develop a baseline project schedule and monitor project progress against it (actual versus planned targets).</li><li>Define and document projects Risk, Actions, Issues and Dependencies</li><li>Define and document project Change Request and ensure adherence to GIT change management process.</li><li>Identify and resolve project interdependencies in collaboration with the concerned project managers.</li><li>Identify key project stakeholders and assigns individual responsibilities</li><li>Support project managers as needed.</li><li>Ensures project documents are complete, current, and stored appropriately as per standards</li><li>Manages day-to-day operational aspects of a project and scope.</li><li>Reviews deliverables prepared by team before passing for approval</li><li>Ensures projects meet industry leading quality standards.</li><li>Constantly monitor and report on progress of the projects to all stakeholders.</li><li>Develops effective working relationships and ongoing management processes for the project.</li></ul>Requirements and skills<ul><li>5-8 years of experience in the same field required</li><li>Bachelors of computer science or engineering for technical project managers</li><li>Proven working experience as a project administrator in the information technology sector</li><li>Solid technical background, with understanding or hands-on experience in software development and web technologies</li><li>Excellent client-facing and internal communication skills</li><li>Excellent written and verbal communication skills</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Strong working knowledge of Microsoft Office</li><li>PMP certification is a plus</li><li>Candidate available to join are preferred</li></ul>Job Types: Full-time, PermanentPay: AED1.00 per month

Secret Gardens LLC

<div><div>Secret Gardens LLC is looking for a Junior Project Coordinator for our high-end, design-oriented landscaping and pool company to work alongside our experienced team of architects, engineers, and construction professionals. The ideal candidate should be a graduate of Civil Engineering and possess strong organizational and communication skills. We are an established and growing company with 8 years of experience, and we continue to invest time and resources into our employees to ensure a friendly, positive, and professional working environment. If you are proactive, detail-oriented, and interested in developing your career in project coordination within the landscaping and construction industry, we encourage you to apply and join our team.</div><h3 class="jobSectionHeader"> 
Requirements</h3><div>
Office Responsibilities</div> 
<div></div><ul><li>
Assist in reviewing Contracts, Designs/Specifications, Drawings, Budgets, and Timelines to support project execution. 
</li><li>
Support the approvals and inspections process with the Approvals Department. 
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Assist in client communication when required and under supervision of the PM. 
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Report any issues or misalignments to PM / MP / DSM / OM. 
</li><li>
Support in organizing and attending Kick-Off Meetings prior to project mobilization. 
</li><li>
Prepare and update site reports for internal records. 
</li><li>
Maintain project documentation and ensure proper filing of all project-related documents.</li></ul><div></div><div> 
Site Responsibilities 
</div><ul><li>
Assist the site team in coordinating daily project activities. 
</li><li>
Follow up on approvals of drawings, materials, and specifications. 
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Monitor site progress and update the PM on status. 
</li><li>
Support in identifying potential delays or issues and escalate to PM. 
</li><li>
Assist in preparing Cost to Complete and basic project tracking reports. 
</li><li>
Attend site visits when required to monitor quality, safety, and manpower distribution. 
</li><li>
Assist in preparing Minutes of Meeting (MOM) and submitting to the client after approval. 
</li><li>
Support in preparation and submission of variations as directed by management. 
</li><li>
Coordinate with Finance team for payment follow-ups under PM guidance.</li></ul><div></div><div> 
Requirements
 
</div><ul><li>Graduate of Civil Engineering 
</li><li>
Strong organizational and time management skills/ 
</li><li>
Excellent communication skills, both written and verbal 
</li><li>
Ability to work in both office and site environments 
</li><li>
Detail-oriented and proactive in identifying and solving issues 
</li><li>
Basic knowledge of project documentation, contracts, and cost tracking 
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Ability to coordinate with multiple teams and follow up on approvals, materials, and timelines</li></ul></div><div></div>

Junior Project Coordinator

STERLING HOUSE BUILDING CONTRATING LLC

Job SummaryWe are seeking a detail-oriented Project Coordinator to support the planning, execution, and documentation control of multiple construction projects. The role requires strong coordination with site engineers, consultants, subcontractors, and internal departments to ensure smooth workflow, timely approvals, and proper record keeping.Key Responsibilities<ul><li>Coordinate daily project activities between site teams, consultants, subcontractors, and management</li><li>Maintain and update project logs (RFI, submittals, shop drawings, material approvals, inspections, and correspondences)</li><li>Track authority approvals, inspections, and permits</li><li>Monitor project schedules and highlight delays or risks to management</li><li>Prepare letters, transmittals, MOMs, and reports</li><li>Follow up on pending approvals, drawings, and material submissions</li><li>Assist in preparing progress reports and dashboards</li><li>Maintain document control and filing system (digital &amp; hard copy)</li><li>Support procurement by tracking material requests and deliveries</li><li>Coordinate handover documents and project close-out requirements</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Civil Engineering or Construction Management</li><li>1&ndash;3 years experience in construction or contracting companies (UAE experience preferred)</li><li>Strong knowledge of construction documentation and workflows</li><li>Proficiency in MS Excel, Word, and document management systems</li><li>Good written and verbal communication skills</li><li>Ability to manage multiple projects simultaneously</li><li>Highly organized with strong follow-up skills</li></ul>Preferred Skills<ul><li>Familiarity with authority approvals and inspections in Dubai</li><li>Experience handling multiple villas or building projects</li><li>Basic understanding of project scheduling (Primavera/MS Project is a plus)</li></ul>Job Type: Full-time

Construction Project Coordinator (Female)

Explore 1855+ Project coordinator in Training Jobs In Dubai this February. Find roles across top companies and apply now to boost your career.

1855 project coordinator jobs In Training Jobs In Dubai

Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator

Junior Project Coordinator

Construction Project Coordinator (Female)