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proposal coordinator

<div>What if you could shape a career as unique as you?
At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
WSP is seeking a Work Winning Coordinator (Saudi National) to support bid and proposal activities. The role involves coordinating submissions, managing tender correspondence, and ensuring timely, high-quality delivery in line with client and company requirements.</div>
 <div><ul><li>Proposal Administration
<ul><li>Monitor and maintain the proposals/tender inbox, ensuring timely logging, allocation, and response to incoming opportunities and correspondence.
</li><li>Demonstrate reliability and good attention to detail
</li><li>Track clarifications, addenda, and amendments received through the inbox, ensuring they are promptly circulated to the wider team.
</li><li>Escalate urgent opportunities or issues identified through the inbox to senior bid staff or management.
</li><li>Support the distribution of bid-related communications and updates to the appropriate stakeholders.
 </li></ul></li><li>Pre-Qualification &amp; Expressions of Interest
<ul><li>Coordinate and prepare PQQ and EOI submissions in line with client requirements.
</li><li>Compile and maintain up-to-date company information, certifications, policies, and standard documents required for submissions.
</li><li>Manage submission processes through client tender portals, ensuring compliance with requirements.
</li><li>Track progress of submissions and maintain records in the bid register.
</li></ul></li><li>Bid Coordination Support
<ul><li>Provide administrative assistance to Work Winning Partners, including document formatting, proofreading, and compliance checks.
</li><li>Assist in compiling CVs, project references, and supporting materials for proposals.</li></ul></li></ul></div>
 <div><ul><li>Minimum 2 years, ideally up to 4 years, of relevant experience in bids, proposals, business development coordination or tender support
</li><li>Bachelor&rsquo;s degree in Business Engineering or another relevant field
</li><li>Excellent command of English and Arabic (written and verbal)
</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and comfortable using document version-control tools; familiarity with proposal software (e.g., SharePoint, Aconex, etc.) is a plus
</li><li>Strong organisational, attention to detail, time-management and multitasking skills
</li><li>Ability to work under tight deadlines, handle multiple bids simultaneously and coordinate with cross-functional teams
</li><li>Strong communication and interpersonal skills
</li>Must be Saudi National 
<li>
</li></ul>Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
With us, you can. Apply today.</div>

Work Winning Coordinator_(Saudi National)

Foreground LLC

Overview Foreground is partnering with a leading player in the events and exhibitions industry to support their search for a RFPContent Specialist. This role is key to driving high-quality tender content, storytelling, and proposal strategy within a fast-paced creative environment. Responsibilities <ul> <li>Analyze RFPs and tender documentation to extract critical information and shape content direction.</li> <li>Work directly with the Head of Content to ensure messaging aligns with project objectives and brand voice.</li> <li>Conduct in-depth research on industry trends, competitors, and tender-specific details to build accurate and compelling content.</li> <li>Prepare tender summaries that highlight design specifications and cost elements requiring advance coordination.</li> <li>Draft and structure technical proposals, including formatting, content development, project timelines, team structures, and full compliance with tender criteria.</li> <li>Contribute creative concepts that elevate the narrative and presentation of proposals.</li> <li>Coordinate across content, design, and marketing teams to ensure a cohesive and professional output.</li> <li>Follow up with relevant departments to ensure timely delivery of required materials.</li> <li>Organize and curate supporting documents including case studies, CVs, and corporate profiles.</li> <li>Write, revise, and proofread written materials, letters, presentations, and content assets to ensure quality, clarity, and professionalism.</li> <li>Participate in content workshops and brainstorming sessions for experiential content and visitor engagement strategies.</li> <li>Incorporate feedback from leadership and revise content to meet submission quality standards.</li> <li>Maintain schedule alignment to meet proposal deadlines and internal review checkpoints.</li> <li>Collaborate with internal teams to gather precise inputs for content sections.</li> <li>Support the preparation of client-facing content and decks under the supervision of the Head of Content.</li> <li>Contribute to the development and upkeep of content libraries, templates, and internal knowledge resources.</li> </ul> Qualifications & Requirements <ul> <li>Bachelors degree in Business Administration, Marketing, or a related field.</li> <li>Minimum of 4 years of experience in tender content development for creative or events-related projects.</li> <li>Strong track record in proposal writing, coordination, and management.</li> <li>Excellent communication, analytical, and presentation skills.</li> <li>Native-level fluency in English with impeccable grammar and editing capability.</li> <li>High proficiency in Microsoft Office, especially PowerPoint.</li> <li>Design skills are an added advantage.</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?V5p2YvJYMMNHbMqWi2%2fp01iRuph1jA9cb" width="0" height="0" />

Proposal Content Writer (PCC001)

Egis

<div>
 
 Company Description
 
 
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
 
 
 Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.
 
 
 <ul>
 <li>
 Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.
 </li>
 <li>
 Manage bid documentation, templates, and version control to ensure consistency and quality.
 </li>
 <li>
 Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
 </li>
 <li>
 Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.
 </li>
 <li>
 Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
 </li>
 <li>
 Ensure compliance with internal governance and bid approval processes.
 </li>
 <li>
 Assist with creating and maintaining CVs, project sheets, and reference libraries.
 </li>
 <li>
 Ensure timely communication of opportunities received with stakeholders across all business lines.
 </li>
 <li>
 Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.
 </li>
 <li>
 Strong organizational and time management skills with the ability to manage multiple deadlines.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
 </li>
 <li>
 High attention to detail, accuracy, and professionalism in document preparation and formatting.
 
 </li>
 </ul>
</div>

Bid Administrator (Saudi National)

HAD For Communications & IT |  شركة هاد للاتصالات وتقنية المعلومات

<div>
 
 
 Job Title: Business Development Specialist
 
 
 
 
 Company:
 
 &nbsp;HAD &ndash; Communications and Information Technology
 
 
 
 Job Summary:
 
 
 
 Lead the company&rsquo;s efforts to identify new opportunities and drive business growth through analyzing tenders, preparing proposals, and coordinating with governmental and private entities, with a focus on Etimad platform and related competitions, contributing to HAD&rsquo;s growth and market share.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ol>
 <li>
 
 Tender Management and Analysis:
 
 </li>
 </ol>
 <ul>
 <li>
 Monitor all tenders published on Etimad and other government platforms.
 </li>
 <li>
 Analyze tender requirements to ensure alignment with HAD&rsquo;s capabilities.
 </li>
 <li>
 Prepare timelines and plans for submitting proposals and ensure deadlines are met.
 </li>
 </ul>
 <ol>
 <li>
 
 Proposal Preparation and Submission:
 
 </li>
 </ol>
 <ul>
 <li>
 Prepare technical and financial documents required for tenders and bids.
 </li>
 <li>
 Coordinate with internal departments (engineering, finance, marketing) to gather necessary data.
 </li>
 <li>
 Review proposals to ensure all requirements and standards are met.
 </li>
 </ul>
 <ol>
 <li>
 
 Business Development Strategy:
 
 </li>
 </ol>
 <ul>
 <li>
 Research new growth opportunities in both governmental and private sectors.
 </li>
 <li>
 Provide recommendations to improve chances of winning future tenders.
 </li>
 <li>
 Develop tools and processes to evaluate competition and monitor the market.
 </li>
 </ul>
 <ol>
 <li>
 
 Relationship Management and Communication:
 
 </li>
 </ol>
 <ul>
 <li>
 Build strong relationships with clients and governmental entities to understand market needs.
 </li>
 <li>
 Follow up on client inquiries and tenders, providing guidance to internal teams.
 </li>
 </ul>
 <ol>
 <li>
 
 Reporting and Analysis:
 
 </li>
 </ol>
 <ul>
 <li>
 Prepare periodic reports on tender performance and outcomes.
 </li>
 <li>
 Track key performance indicators and measure success of implemented strategies.
 </li>
 <li>
 Document all stages of tenders to ensure transparency and ease of review.
 </li>
 </ul>
 <ol>
 <li>
 
 Technical Follow-up:
 
 </li>
 </ol>
 <ul>
 <li>
 Stay familiar with government procurement systems, particularly the Etimad platform.
 </li>
 <li>
 Keep updated on regulations and changes related to tenders.
 </li>
 <li>
 Participate in developing technical solutions to support business development processes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, Information Systems, or a related field.
 </li>
 <li>
 
 2-4 years of practical experience
 
 &nbsp;in business development or tender management.
 </li>
 <li>
 Excellent knowledge of the Etimad platform and government procurement systems.
 </li>
 <li>
 Strong skills in analysis, research, presentation, and negotiation.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong reporting, communication, and relationship-building skills.
 </li>
 <li>
 English proficiency (written and spoken) is an advantage.
 </li>
 <li>
 
 Professional Certification (preferred):
 
 &nbsp;It is recommended to have a professional certification such as&nbsp;
 
 CBAP (Certified Business Analysis Professional)
 
 &nbsp;or&nbsp;
 
 CBDP (Certified Business Development Professional) ، CRM ( Customer Relationship Management ).
 
 </li>
 </ul>
</div>

Business Development Specialist

Inbox Business Technologies

<div>
 Inbox Technologies Arabia is looking for a detail-oriented
 
 Coordinator
 
 -
 
 Cyber Security Pre-Sales
 
 to support the cybersecurity pre-sales team with documentation, scheduling, proposal preparation, and workflow coordination. This role is ideal for entry-level or early-career Saudi professionals who are looking to build their expertise in cybersecurity and enterprise technology environments.
 
 
 This position focuses on coordination and administrative support, not deep technical design; making it perfect for motivated candidates interested in growing into future cybersecurity roles.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and schedule client meetings, discovery sessions, workshops, and internal reviews.
 </li>
 <li>
 Assist the pre-sales team with documentation, data collection, and preparation of presentation materials.
 </li>
 <li>
 Maintain trackers for opportunities, proposals, and customer communications.
 </li>
 <li>
 Help compile RFP/RFI responses, proposals, BoQs, and technical documents.
 </li>
 <li>
 Proofread, format, and organize proposal materials to ensure quality and compliance.
 </li>
 <li>
 Maintain a repository of reusable templates, technical documents, and case studies.
 </li>
 <li>
 Support follow-ups with sales, delivery, and client teams as instructed by senior pre-sales staff.
 </li>
 <li>
 Ensure timely submission of proposals and manage internal approval workflows.
 </li>
 <li>
 Assist with customer-facing presentations by preparing slides and collaterals.
 </li>
 <li>
 Maintain updated logs of all ongoing opportunities and submitted proposals.
 </li>
 <li>
 Generate weekly and monthly reports for the cybersecurity pre-sales lead.
 </li>
 <li>
 Track vendor registrations, certifications, and product updates.
 </li>
 <li>
 Prepare meeting minutes, summaries, and action-item trackers.
 </li>
 <li>
 Coordinate with operations, HR, procurement, and finance teams for pre-sales requirements.
 </li>
 <li>
 Support event coordination for workshops, demos, and seminars
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in IT, Business, Computer Science, or related discipline.
 </li>
 <li>
 0-2 years of experience in coordination, sales support, or administrative roles (cybersecurity or IT domain preferred).
 </li>
 <li>
 Fresh Saudi graduates with strong communication skills are encouraged to apply.
 </li>
 <li>
 Strong organizational and document management skills.
 </li>
 <li>
 Proficiency in MS Office (Word, PowerPoint, Excel).
 </li>
 <li>
 Ability to work under pressure and manage multiple deadlines.
 </li>
 <li>
 Excellent communication skills in English and Arabic.
 </li>
 <li>
 Saudi National (Mandatory).
 </li>
 </ul>
</div>

Coordinator - Cyber Security (Pre-Sales)

MASTER-WORKS

<div>Job Title: AI Presales Manager
Location: Riyadh, Saudi Arabia 
Job Summary:
We are seeking a highly skilled and proactive AI Presales Manager to support the sales team in driving business growth. The ideal candidate will act as the technical expert in sales engagements, helping position the right AI solutions for clients, addressing technical queries, and ensuring the delivery of high-quality proposals. This role also involves managing the bidding team to ensure the accuracy and competitiveness of both technical and financial proposals.
Key Responsibilities:<ul>
<li>
Sales Enablement:</li>
<li><ul><li>Collaborate with the sales team to understand client requirements and business objectives.</li>
<li>Recommend and position the most suitable AI solutions (e.g., computer vision, LLMs, speech-to-text) based on client needs.</li>
<li>Lead technical presentations, product demos, and proof-of-concepts to clients.</li>
<li>Address all client technical questions and concerns during the presales process.</li>
</ul></li><li>Solution Design &amp; Proposal Support:</li>
<li><ul><li>Translate business needs into technical solutions and articulate the value proposition clearly.</li>
<li>Customize solution architecture and prepare solution documentation tailored to each opportunity.</li>
</ul></li><li>Bidding &amp; Proposal Management:</li>
<li><ul><li>Manage the end-to-end proposal development process with the bidding team.</li>
<li>Ensure all technical and financial components of proposals are accurate, complete, and aligned with client expectations.</li>
<li>Review RFPs/RFQs and confirm compliance with submission requirements.</li>
</ul></li><li>Cross-Functional Collaboration:</li>
<li><ul><li>Coordinate with product, engineering, and delivery teams to gather necessary input for proposals and ensure feasibility.</li>
<li>Maintain a feedback loop between sales, delivery, and product teams to continuously improve solution offerings.</li></ul></li></ul> 
Requirements<ul>
<li>
Bachelor&rsquo;s or Master&rsquo;s degree in Computer Science, Engineering, or a related field.</li>
<li>Minimum of 8-10 years in a presales, solution architect, or technical consulting role, preferably in AI or software solutions.</li>
<li>Strong understanding of AI technologies such as machine learning, computer vision, NLP, and LLMs.</li>
<li>Proven experience in managing technical proposals and complex bid responses.</li>
<li>Excellent communication and presentation skills.</li></ul></div>

AI Presales Manager

ABANA ENTERPRISES GROUP CO

<div>ABANA Enterprises Group Co. is seeking Bid &amp; Contract Officer to join our team. This role, you will be drafting and managing contracts, preparing proposals, and reviewing legal documents. You will ensure compliance, coordinating with teams, and mitigating risks. 
Duties/Core Responsibilities<ul>
<li>
Prepare and submit technical and financial proposals</li>
<li>Coordinate with internal departments to collect necessary data and information</li>
<li>Analyze tender documents and client requirements to develop competitive solutions</li>
<li>Track deadlines and ensure timely submission of all proposals</li>
<li>Review and maintain proposal documentation to ensure quality and compliance</li>
<li>Manage government tenders and submissions through the Etimad Platform.</li>
</ul>
Requirements<ul>
<li>
Diploma in Business Administration or a related field</li>
<li>Fluent in English and Arabic.</li>
<li>0-2 years of experience in bid management and contract administration.</li>
</ul>
 Technical Skills:<ul>
<li>
Contract Drafting &amp; Review</li>
<li>Legal &amp; Compliance Knowledge</li>
<li>Basic knowledge in Microsoft Office Suite and CRM
</li><li>Basic knowledge in Etemad platform</li>
</ul>
Soft Skills:<ul>
<li>
Documentation &amp; Reporting</li>
<li>Time Management &amp; Prioritization</li>
<li>Proposal Preparation</li>
<li>Attention to Detail</li>
<li>Communication</li></ul></div>

Bid & Contract Associate

Explore 120+ Proposal coordinator in Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.