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operations coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
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 Assistance to the company employees with respect to various administrative tasks including:
 </li>
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 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
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 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
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 Prepare meeting minutes
 </li>
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
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 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
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 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
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 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
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 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
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 6 years of experience in similar role including executive experience.
 </li>
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 Strong command of English, both written and verbal.
 </li>
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 Solid communication and interpersonal skills.
 </li>
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
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 Previous experience in event coordination and booking management is preferred.
 </li>
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 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
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 Background in science or healthcare-related fields is a plus.
 </li>
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 Completes tasks in resourceful and effective ways.
 </li>
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 Ability to manage internal and external confidential information with utmost discretion.
 </li>
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 Works autonomously within established procedures and practices.
 </li>
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 Ability to work in a fast paced, dynamic work environment.
 </li>
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 Strict attention to detail.
 </li>
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
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 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Airbus

<div>Job Description:
Manage agenda and mail: prioritizing, collecting information for decision making for the manager / team when appropriate; administrative tasks for manager / team.
Define and anticipate needs when possible; organize / plan meetings; align with other assistants (stakeholders, functions); manage MoM (e.g. follow up communication, actions), keep distribution lists updated, &hellip; Handle logistics for events, weblives, etc.
Take in charge the cascade of internal and external information in the team; Contribute to positive working relationships and act as facilitator within the team and with stakeholders.
Handle office administrative duties (phone, meeting/event admin, HR requirements, expenses&hellip;); focal point for IT and facility management; Support in organization of events, weblives; Handle relevant logistics for the team (office supplies, travel management).
Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste).
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company&rsquo;s success, reputation and sustainable growth.
Company:
Airbus Helicopters Arabia for Aircraft Maintenance
Employment Type:
Fixed term
-
Experience Level:
Professional
Job Family:
Administration / Documentation &lt;JF-FA-SA&gt;
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
 
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.</div>

Operations Coordinator Junior

Airbus Helicopters

<div>
 
 
 Job Description:
 
 
 
 
 Manage agenda and mail: prioritizing, collecting information for decision making for the manager / team when appropriate; administrative tasks for manager / team.
 
 
 Define and anticipate needs when possible; organize / plan meetings; align with other assistants (stakeholders, functions); manage MoM (e.g. follow up communication, actions), keep distribution lists updated, ... Handle logistics for events, weblives, etc.
 
 
 Take in charge the cascade of internal and external information in the team; Contribute to positive working relationships and act as facilitator within the team and with stakeholders.
 
 
 Handle office administrative duties (phone, meeting/event admin, HR requirements, expenses...); focal point for IT and facility management; Support in organization of events, weblives; Handle relevant logistics for the team (office supplies, travel management).
 
 
 Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste).
 
 
 This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company&rsquo;s success, reputation and sustainable growth.
 
 
 
 
 
 
 Company:
 
 
 
 
 
 
 Airbus Helicopters Arabia for Aircraft Maintenance
 
 
 
 Employment Type:
 
 
 
 Fixed term
 
 
 
 Experience Level:
 
 
 
 Professional
 
 
 
 Job Family:
 
 
 
 Administration / Documentation
 
 
 By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
 
 
 Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
 
 
 Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .
 
 
 At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
</div>

Ladun 

Job Vacancy &ndash; Workshop CoordinatorA leading company is seeking to hire a qualified Workshop Coordinator, as per the following requirements:Job Title: Workshop Coordinator Required Qualification: High School Diploma or higher Total Experience Required: 5 years of experience Experience in the Required Field: Experience in coordinating workshop operations, following up on maintenance tasks, managing work orders, and ensuring smooth workflow within the workshop Technical Skills: Strong organizational and communication skills, ability to manage schedules, basic technical understanding of workshop activities, and proficiency in MS Office Languages: Professional proficiency in English (Arabic is a plus)To Apply: Please send your CV to: career@ladun.saنوع الوظيفة: دوام كامل

Workshop Coordinator

brilliant mind events

Job Title: Sales Coordinator (WFH &ndash; Saudi Nationals Only | IT &amp; Software Industry)Company Overview: We are a leading Software and IT solutions company, dedicated to providing cutting-edge technology to our clients. We are currently expanding and looking for a talented Sales Coordinator to join our team and support our growing operations remotely.Job Type:<ul><li>Position: Sales Coordinator</li><li>Work Mode: Work From Home (WFH)</li><li>Salary: SAR 6,000 per month</li><li>Working Days: 5 days a week</li><li>Location: Saudi Arabia (Saudi Nationals Only)</li></ul>Key Responsibilities:<ul><li>Coordinate daily sales activities and manage schedules for the sales team.</li><li>Communicate with clients and internal teams to ensure smooth sales operations.</li><li>Maintain and update client data, reports, and sales documentation.</li><li>Assist in the preparation of sales proposals, presentations, and quotations.</li><li>Prepare sales reports, analyze data, and track KPIs to ensure targets are met.</li><li>Provide administrative support to the sales team, including handling emails, phone calls, and meeting schedules.</li><li>Monitor and follow up on pending sales orders and deliverables.</li></ul>Requirements:<ul><li>Nationality: Saudi Only</li><li>Languages: Fluent in both Arabic &amp; English (preferred)</li><li>Skills:</li><li>Strong communication and interpersonal skills</li><li>Basic proficiency in MS Excel &amp; Google Sheets</li><li>Good organizational skills with attention to detail</li><li>Previous experience in sales coordination is a plus</li><li>Self-motivated with the ability to work independently</li><li>A proactive approach to problem-solving and task management</li></ul>Why Join Us?<ul><li>Competitive salary of SAR 6,000 per month</li><li>Work from the comfort of your home</li><li>Opportunity to grow within a dynamic and innovative company</li><li>Flexible work schedule with a 5-day workweek</li></ul>How to Apply:Interested candidates can send their CV directlyJob Types: Full-time, Part-time, Permanent, Temporary, ContractPay: ﷼6,000.00 per month

Sales Coordinator (WFH – Saudi Nationals Only | IT & Software Industry)

RMZ Holding - Binzomah Tech

Job Title: Business Coordinator (Bidding &amp; CEO Office Management) Location: Saudi Arabia Gender: Female Employment Type: Full-time Hiring: ImmediateJob Summary: We are seeking a highly organized and proactive Business Coordinator to manage bidding activities through governmental platforms and support the daily operations of the CEO&rsquo;s Office. The ideal candidate will have strong coordination skills, attention to detail, and experience working with government portals and senior management.Key Responsibilities:<ul><li>Manage and follow up on bidding and tender processes through governmental platforms (such as Etimad and other official portals).</li><li>Prepare, submit, and track bids, proposals, and related documentation.</li><li>Coordinate with internal departments to collect required technical and financial documents.</li><li>Monitor bid deadlines, clarifications, and announcements.</li><li>Manage and organize all bidding records and correspondence.</li><li>Provide administrative and executive support to the CEO.</li><li>Manage CEO&rsquo;s office operations, including scheduling meetings, preparing agendas, and drafting correspondence.</li><li>Handle confidential information with professionalism and discretion.</li><li>Coordinate with external stakeholders, government entities, and partners as required.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in bidding/tender management, preferably using governmental platforms.</li><li>Experience in executive or CEO office support is highly preferred.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of professionalism and confidentiality.</li><li>Proficiency in MS Office and online government systems.</li><li>Ability to work under pressure and meet deadlines.</li></ul>We Offer:<ul><li>Competitive salary package.</li><li>Professional and dynamic work environment.</li><li>Growth and development opportunities.</li></ul>Job Type: Full-time

Business Coordinator (Bidding & CEO Office Management)

Al-Futtaim

<div>Job Requisition ID: 174106
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 

The Senior Coordinator is responsible for ensuring smooth operation of the facilities management office by providing crucial administrative and operational support. This role involves coordinating with various departments to streamline purchasing, invoicing, and record management processes. The coordinator acts as a pivotal link between clients, suppliers, and the internal team, ensuring that customer and operational requirements are consistently met and exceeded. Additionally, the role involves maintaining detailed records and offering general support services within a fast-paced facilities management context, directly impacting customer satisfaction and operational efficiency. 

What You Will Do: 

<ul>
<li>Provide administrative support to the Facilities Management team, managing office functions including work order coordination, access assignments, and database management.</li>
<li>Coordinate with the Purchasing department to receive quotations, prepare purchase orders and vendor contracts, and forward them for approval.</li>
<li>Manage and maintain records of purchase orders, invoicing transactions, and update logs to ensure accurate and up-to-date information.</li>
<li>Act as the first point of contact for internal and external customers seeking support and information regarding the organization's contracts.</li>
<li>Coordinate the submission of invoices, ensuring timely distribution to supervisors and the finance department, and maintaining an invoice tracker for records.</li>
<li>Assist in managing casual jobs by preparing cost estimations, generating quotes, and tracking performance against targets.</li>
<li>Maintain lists of equipment, tools, calibration certificates, and other asset details for company records.</li>
<li>Enhance customer satisfaction by meeting or exceeding customer requirements and maintaining regular communication with clients.</li></ul> 
 
Required Skills To Be Successful: 
<ul>
<li>Organizational skills for managing multiple tasks across HR, finance, and operations.</li>
<li>Clear and professional communication skills for interaction with internal teams and external vendors.</li>
<li>Problem-solving skills for quick resolution of operational issues and process bottlenecks.</li>
<li>Attention to detail for accuracy in SAP entries, financial reports, and compliance documentation.</li></ul> 
 
What Qualifies You For The Role: 
<ul>
<li>Diploma or Bachelor's degree in relevant background</li>
<li>5 to 7 years of experience in Facilities Management or Integrated Facilities Management.</li>
<li>Proficiency in MS Office; SAP is added advantage</li>
<li>Excellent communication skills, with fluency in English.</li></ul> 
About Al-Futtaim Contracting 
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Senior Coordinator (Facilities Management)

Explore 876+ Operations coordinator in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.

876 operations coordinator jobs IN Riyadh Saudi Arabia

Office Operations Coordinator

Operations Coordinator Junior

Operations Coordinator Junior

Workshop Coordinator

Sales Coordinator (WFH – Saudi Nationals Only | IT & Software Industry)

Business Coordinator (Bidding & CEO Office Management)

Senior Coordinator (Facilities Management)