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purchasing assistant

AL SAIEE GROUP OF COMPANIES

<ul><li>Bachelor&rsquo;s degree in Business Administration / Supply Chain / Commerce.</li><li>2&ndash;4 years of experience in purchasing / procurement, preferably in FMCG Food sector</li><li>Good knowledge of inventory, pricing, and basic supply chain processes.</li><li>Proficiency in MS Excel and experience using ERP systems.</li><li>Strong communication and negotiation skills.</li><li>Ability to multitask and manage time efficiently.</li><li>Detail-oriented with strong documentation and follow-up skills.</li></ul>Job Type: Full-time

Purchasing Assistant

AL SHAFAQ AUTO SPARE PARTS TR LLC

Purchaser &ndash; Spare Parts / Trading / Building MaterialsLocation: UAEJob Type: Full-timeAbout the RoleWe are hiring a Purchaser to support our local procurement operations for a spare parts and trading company. The ideal candidate should have previous purchasing experience in spare parts, general trading, or building materials, with strong communication and documentation skills.Key ResponsibilitiesSource and purchase required items from local UAE suppliersRequest and compare quotations; negotiate pricing and payment termsPrepare and issue Purchase Orders accuratelyDraft professional emails to suppliers and internal teamsMaintain purchasing records, price lists, and supporting documentsCoordinate with warehouse and sales teams to ensure stock availabilityFollow up with suppliers to ensure timely delivery and resolve order discrepanciesSupport daily procurement tasks and inventory-related follow-upsRequirements2&ndash;5 years of experience in purchasing within spare parts / trading / building materialsAbility to use Microsoft Word, Excel, and basic ERP systemsProficiency in English and HindiStrong negotiation, communication, and time-management skillsHigh attention to detail and accuracyAbility to work independently in a fast-paced environmentWhat We OfferCompetitive salary + performance-based benefitsStable and supportive work environmentOpportunities for career growthJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED2,500.00 per month

Purchasing Specialist

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

Al Saha Al Jamal Pharmacy Group

Role DescriptionWe are seeking a highly motivated and experienced Pharmacy Area Manager to oversee the operations, performance, and business growth of multiple pharmacy branches. The ideal candidate will have strong leadership skills, deep knowledge of retail pharmacy operations, and the ability to drive sales while ensuring compliance with company standards and UAE healthcare regulations.Key Responsibilities1. Daily Operations Management<ul><li>Handle all day-to-day activities of the pharmacy from A&ndash;Z, including operational workflows, staff coordination, and problem resolution.</li><li>Ensure smooth functioning of all pharmacy processes and address any issues that arise.</li></ul>2. Supplier &amp; Customer Relationship Management<ul><li>Build and maintain long-term professional relationships with customers and suppliers to support business growth.</li><li>Serve as a primary point of contact for suppliers and customers, ensuring all communications are clear and professional.</li></ul>3. Contract Negotiation &amp; Execution<ul><li>Negotiate purchasing and sales contracts to secure favourable terms for the company.</li><li>Work closely with management to finalize profitable agreements.</li><li>Ensure all purchased items are delivered on time and according to specifications.</li><li>Oversee the proper execution of all sales and purchasing contracts.</li></ul>4. Purchasing &amp; Inventory Strategy<ul><li>Follow up on items, monitor stock levels, and develop effective purchasing strategies.</li><li>Support the agronomy/purchasing team in maintaining strong supplier relationships.</li><li>Identify suitable suppliers and negotiate best prices and terms.</li></ul>5. Market Research &amp; Business Development<ul><li>Identify new markets and potential customers by analysing data, conducting research, and leveraging professional networks.</li><li>Support company growth by developing new opportunities and expanding the customer base.</li></ul>6. Budgeting &amp; Financial Coordination<ul><li>Participate in budgetary and management meetings.</li><li>Understand purchase-related expenses and analyse the profitability of current sales.</li><li>Ensure purchasing and sales decisions align with budget and financial goals.</li></ul>7. Stakeholder Communication<ul><li>Communicate regularly with internal and external stakeholders, providing updates on purchases, sales, and operational matters.</li><li>Ensure all departments remain informed about relevant developments.</li></ul>8. Reporting &amp; Documentation<ul><li>Prepare regular reports detailing purchases, sales, inventory status, and market updates.</li><li>Maintain proper documentation to support transparency and decision-making.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Pharmacy.</li><li>Minimum 3&ndash;5 years of experience in pharmacy management or multi-branch supervision.</li><li>Strong leadership, communication, and decision-making skills.</li><li>Knowledge of inventory systems, purchasing, and retail pharmacy operations.</li><li>Ability to work independently, manage multiple branches, and travel between locations.</li></ul>Employment TypeFull-timeJob Type: Full-timeExperience:<ul><li>UAE: 1 year (Required)</li></ul>

Pharmacy Area Manager

Fakhri Insulation Industry LLC

We are looking for a Purchasing &amp; Sourcing Executive to handle end-to-end procurement activities for an AC Trading company in Sharjah. The candidate will be responsible for finding suppliers, negotiating prices, managing purchases, coordinating imports, and supporting daily operations of the company.---Key Responsibilities1. Sourcing &amp; Supplier ManagementIdentify and evaluate new suppliers for AC equipment, spare parts, and materials.Request quotations (RFQs) and compare prices, quality, and delivery terms.Maintain strong relationships with local and international suppliers.Research new products, market pricing, and alternative vendors.2. Purchasing &amp; ProcurementPrepare purchase orders and follow the full procurement cycle.Negotiate pricing, payment terms, and delivery schedules.Coordinate shipments, imports, and logistics with freight forwarders.Ensure timely delivery of material to the warehouse or to customers.3. Inventory &amp; DocumentationMonitor stock levels and support inventory planning.Maintain accurate records of purchases, supplier contracts, and delivery notes.Follow up on pending orders and solve any delays or discrepancies.4. Support to Sales &amp; OperationsProvide product availability, price updates, and delivery schedules to the sales team.Assist in preparing quotations for customers when needed.Support management with administrative and operational tasks.5. Compliance &amp; Company ProceduresEnsure all purchases follow company policies and approval procedures.Follow import/export requirements and UAE regulations.---Required Skills &amp; QualificationsBachelor&rsquo;s degree or relevant qualification.Experience in purchasing, sourcing, or procurement, preferably in AC/HVAC trading.Strong negotiation and communication skills.Good knowledge of AC products and parts (advantage).Proficient in MS Office (Excel, Word).Ability to work independently and handle multiple tasks.Job Type: Full-timePay: AED8,000.00 - AED15,000.00 per month

purchasing & Sourcing Executive

Fahad Cables Industry FZE

The Procurement Officer is responsible for sourcing, purchasing, and managing supplies, equipment, and services needed by the organization. This role ensures cost-effective procurement, supplier reliability, compliance with organizational policies, and timely delivery of required items.Job Type: Full-timePay: From AED3,000.00 per month

Procurement Officer - Female

Mosaic nail and Beauty Spa

Spa and Salon Female HR / Admin AssistantWe are an elite spa and salon in Sharjah operating over a span of 10 years. We are looking for educated, qualified and experienced HR / Admin Assistant to support our daily operations.Job description<ul><li>Maintain filing systems, employee records, and schedules</li><li>Assist with recruitment, screening and onboarding staff</li><li>Track employee attendance, leaves, and time daily records</li><li>Support payroll preparation and HR documentation</li><li>Maintain inventory of salon products and supplies</li><li>Preparing weekly product stock outs and monthly stock ordering</li><li>Preparing daily and month end reports</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum of 2 years of experience in a HR / Admin Assistant role.</li><li>Proficient in English (written and spoken).</li><li>Familiarity with salon/spa management software (e.g. Shortcut, Fresha, Zenoti, Salon Iris, Salonista)</li><li>Proficiency in scheduling tools and office software (MS Office / Google Workspace)</li><li>Exceptional organizational skills, attention to detail, and able to multitask in a fast-paced environment.</li></ul>Compensation and Benefits<ul><li>24 months company visa</li><li>24 months health insurance</li><li>30 days annual leave</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Spa and Salon Female HR / Admin Assistant

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