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real estate services administrator

AI Capital Real Estate LLC

Join Our Team: Real Estate Administrator (Female)About the Role: A I Capital Real Estate is looking for a highly organized and knowledgeable Female Real Estate Administrator. In this pivotal role, you will ensure the seamless operation of our sales pipeline and provide critical support to our agents and leadership.Your Core Duties:<ul><li>Communication Hub: Act as the first point of contact, professionally managing calls, emails, and correspondence for the office.</li><li>Transaction Support: Expertly handle all documentation for Trakheesi permits, contracts, and client records.</li><li>System &amp; Inventory Management: Maintain our CRM, update property portals, and meticulously monitor listing inventory.</li><li>Client &amp; Landlord Relations: Engage with landlords to secure listings and arrange viewings; assist clients with their inquiries.</li><li>Reporting: Create detailed reports and spreadsheets for management, providing insights into sales, rentals, and renewals.</li></ul>You Are the Perfect Fit If You Have:<ul><li>Mandatory: Fluency in Arabic and previous experience in the Dubai real estate sector.</li><li>Technical Proficiency: Advanced skills in MS Office (especially Excel) and deep familiarity with Property Finder, Bayut, and RERA's digital systems.</li><li>Regulatory Knowledge: Comprehensive understanding of RERA rules, Trakheesi processes, and all mandatory real estate forms.</li><li>Key Skills: Impeccable organizational abilities, stellar communication in English, and a talent for managing multiple priorities in a fast-paced environment.</li></ul>Application Details: Interested candidates are invited to send their CV to hr@aicapital.ae or contact us via WhatsApp at +971 52 990 4840.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Availability to join immediately</li></ul>Experience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Female Real Estate Administrator - Arabic Speaking

RICHMOND PROPERTIES

Job Title: Real Estate AdministratorLocation: Dubai, United Arab Emirates Company: Richmond PropertiesAbout UsRichmond Properties is a leading real estate brokerage in the UAE. We pride ourselves on connecting clients with the right opportunities while delivering exceptional service, professionalism, and trust.Role OverviewWe are seeking a detail-oriented and proactive Real Estate Administrator to join our growing team. This role is key to supporting our property listings, ensuring regulatory compliance, and enabling smooth coordination between agents, developers, and clients. The right candidate will thrive in a fast-paced environment and bring strong organizational and communication skills.Key Responsibilities<ul><li>Gather and maintain accurate property listing information, including photos, descriptions, agreements, and permits.</li><li>Upload and update property details across online platforms (Bayut, Property Finder, Dubizzle, Airbnb, MLS, and company website).</li><li>Manage RERA documentation (Forms A, B, F, I) and ensure compliance with Dubai Land Department (DLD) and Trakheesi system regulations.</li><li>Act as a central point of contact for agents, developers, and internal departments.</li><li>Handle contracts, disclosures, NOCs, and other legal documentation, ensuring accuracy and compliance.</li><li>Coordinate with sales and marketing teams to support property promotion campaigns.</li><li>Use CRM software to manage customer relationships, track leads, and ensure accurate data for reporting.</li><li>Research market trends, comparable properties, and neighborhood data to support agents in pricing and negotiations.</li><li>Provide general administrative support to agents and management, including scheduling, reporting, and office coordination.</li></ul>Requirements<ul><li>1&ndash;3 years&rsquo; experience in real estate administration or a similar property listing/coordination role in Dubai.</li><li>Strong knowledge of property listing platforms (Bayut, Property Finder, Dubizzle, Airbnb, etc.) and CRM systems.</li><li>Familiarity with RERA forms, DLD regulations, and Trakheesi permit system.</li><li>Excellent organizational and time management skills with attention to detail.</li><li>Strong English communication skills (written and verbal); additional languages are a plus.</li><li>Proficiency in Microsoft Office and ability to quickly learn new systems.</li><li>Customer service mindset and ability to liaise professionally with diverse stakeholders.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a fast-expanding brokerage.</li><li>Exposure to a wide range of property types and markets across the UAE.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyPlease send your CV to careers@richmondproperties.ae, quoting &ldquo;Real Estate Administrator &ndash; Your Name&rdquo; in the subject line.Job Type: Full-timePay: AED6,500.00 - AED8,000.00 per month

Real Estate Administrator

BARMADA REALESTATE LLC 

Position: Real Estate Administrator About Us: Barmada Real Estate is a growing company with a strong vision for success in the real estate industry. We&rsquo;re looking for passionate individuals to join our team!Key Responsibilities:<ul><li>Assist the sales team with preparing and managing property listings.</li><li>Handle client inquiries via phone, email, and WhatsApp professionally.</li><li>Prepare tenancy contracts, NOCs, and basic real estate documentation.</li><li>Coordinate with developers, property portals, and government authorities (Ejari, Trakheesi, DLD, etc.) as required.</li><li>Support day-to-day office operations including filing, scheduling, and data entry.</li><li>Assist in social media postings and online property listings.</li><li>Ensure all administrative tasks are completed on time and with accuracy.</li><li>Assist the accountant with preparing payroll and attendance list.</li><li>Coordinate the recruitment and onboarding of candidates through platforms such as Indeed and LinkedIn.</li></ul>Requirements:<ul><li>Proven experience in an administrative role (mandatory).</li><li>Strong organizational skills with attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle administrative responsibilities.</li><li>Professional attitude and willingness to learn the real estate sector.</li><li>Fluent in English.</li></ul>Expected joining date : End of September 2025Job Types: Full-time, Permanent, FresherExperience:<ul><li>administrative: 1 year (Required)</li></ul>

Real Estate Administrator(FEMALE)

Wesco Gardens

We are looking for a skilled and experienced Real Estate Administrator (Female only) to join and support our team. The ideal candidate should have a strong experienced in real estate administrative tasks, and in-depth knowledge of the real estate industry, and the ability to manage multiple responsibilities with efficiency.Job Responsibilities<ul><li>Have knowledge in Portals, (DLD Website, Property Finder, Bayut and Dubizzle).</li><li>Have knowledge in Trakheesi and other platforms.</li><li>Well experience with CRM and listing portals, verify listings, resize and editing photos.</li><li>Have knowledge in Tenancy Contract, Addendum and Ejari</li><li>Demonstrate a comprehensive understanding of the Dubai REST app and its features.</li><li>Well experience with Developers procedures for resale NOC.</li><li>Review and verify documents such as Form F, Title Deeds, SPAs, Tenancy Contracts, and POAs.</li><li>Draft and send professional emails to clients.</li><li>Manage schedules, calendars, and ensure timely follow-ups.</li><li>Deliver excellent customer service and respond promptly to client inquiries.</li><li>Maintain high standards of organization and multitasking capabilities.</li><li>Pay strong attention to detail and resolve issues effectively.</li></ul>Requirements<ul><li>Minimum of 2 years of proven experience as an admin in a real estate company.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Drive, and CRM systems.</li><li>English communication skills, both written and verbal. Arabic speaking more advantage.</li><li>Highly organized, detail-oriented, and capable of prioritizing tasks efficiently.</li><li>Familiar with basic research methods and reporting techniques</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

REAL ESTATE ADMINISTRATOR

Urban Luxe Realty LLC

<ul><li>Manage and organize real estate documents and files</li><li>Coordinate appointments, showings, and meetings for agents</li><li>Maintain and update property listings and databases</li><li>Assist with marketing materials and online property postings</li><li>Handle client inquiries and provide excellent customer service</li><li>Ensure compliance with legal and regulatory requirements</li><li>Process contracts, leases, and other real estate documents</li><li>Order and manage office supplies and equipment</li><li>Support agents with administrative tasks and reporting</li><li>Liaise with vendors, clients, and service providers</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Real Estate : 2 years (Preferred)</li></ul>

Real Estate Admin

IHRPM

<ul><li>Preparation of Payment Schedules, Lease reservation, tenancy agreements, ejari contracts, no objection certificates and inspection reports, rent collection, payment follow up, receipts and anything related to the tenants but not limited to letters, notices etc.</li><li>Coordinate with the Broker/watchman for Clients viewing the properties.</li><li>Deal and communicate with brokers, property consultant etc. for renting or selling of properties.</li><li>Daily Preparing a summary for the available, sold or booked units for rent, conduct general check-ups on the properties and submit inspection reports and cancellation/termination for our properties. Send updated regular reports to departments concerned.</li><li>Get documents signed by landlords and tenants.</li><li>Coordinate the maintenance issues.</li><li>Keep track of all logs, parking logs.</li><li>Take care of client complaints and make sure they are addressed on time.</li><li>Assisting the Manager in coordinating with staff, Clients and tenants. Provide support to other departments when needed.</li><li>Arrange on regular basis the tenant&rsquo;s file to ensure that required documents are all updated such as passport, visa, ID, Trade License, POA, checklist is completed.</li><li>Responsible for preparing the office supplies.</li><li>Preparing the corporate kit when top management personnel travel to other countries which should include: IHRPM profile, Copies of all project profiles/feasibility studies/ maps/ affection plans, as per Manager&rsquo;s instruction.</li><li>Preparing and initiating meetings for management or staff members when required.</li><li>Coordinating with printers, designers, advertising companies for quotations and negotiations.</li><li>Preparing notice/emails/memorandum to tenants or any other correspondences as required.</li><li>Preparing lay-out for signboard/banners/location map and other designs as needed.</li><li>Generating and sending reports regarding ADS and website as needed.</li><li>Assisting all department heads and colleagues in their tasks as needed/requested.</li><li>Monitoring expiry dates of top management family passports.</li><li>Checking and addressing e-mails and respond to all emails as needed.</li><li>Handle FedEx or shipments.</li></ul>Minimum Requirements:1. Bachelor's degree in business or related field2. Great punctuation and communication skills3. Working days is Sunday to Thursday4. Relevant experience in Real EstateJob Type: Full-timePay: Up to AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate: 1 year (Required)</li></ul>

Real Estate Administrator/Male

Galion Properties

<div>
 
 The
 
 Real Estate Administrator / Listing Administrator
 
 will play a key role in managing property listings, supporting real estate agents, and ensuring the efficient administration of all real estate activities. The ideal candidate will have a strong administrative background, excellent organizational skills, and a passion for real estate.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Property Listings Management:
 
 Assist in the creation, updating, and maintenance of property listings across various platforms (websites, MLS, social media, etc.).
 </li>
 <li>
 
 Client Communication:
 
 Act as the point of contact for clients, handling inquiries and providing updates regarding property listings and market trends.
 </li>
 <li>
 
 Document Preparation:
 
 Assist with the preparation and management of documents such as contracts, agreements, and property brochures.
 </li>
 <li>
 
 Database Management:
 
 Maintain accurate and up-to-date client and property databases.
 </li>
 <li>
 
 Coordination of Viewings:
 
 Schedule property viewings and coordinate with agents and clients to ensure smooth appointments.
 </li>
 <li>
 
 Marketing Support:
 
 Assist with the preparation of marketing materials for new property listings, including online and offline marketing initiatives.
 </li>
 <li>
 
 Administrative Support:
 
 Provide general administrative support to the real estate team, ensuring all office operations run smoothly.
 </li>
 <li>
 
 Compliance &amp; Documentation:
 
 Ensure compliance with UAE real estate laws and regulations regarding listings, transactions, and documentation.
 </li>
 <li>
 
 Reporting:
 
 Assist with reporting requirements, including sales performance, listing updates, and market analysis.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 Experience:
 
 Minimum 2-3 years of experience in real estate administration, property listing management, or a related field.
 </li>
 <li>
 
 Knowledge:
 
 Familiarity with UAE real estate laws, regulations, and platforms (e.g., Property Finder, Bayut, JustProperty, etc.) is highly preferred.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Skills:
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent verbal and written communication skills in English .
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with CRM and real estate management software.
 </li>
 <li>
 
 Attention to Detail:
 
 Ability to maintain accuracy and consistency in documentation and listings.
 </li>
 <li>
 
 Problem-Solving:
 
 Proactive and capable of handling challenges in a fast-paced environment.
 </li>
 <li>
 
 Team Player:
 
 Ability to work effectively in a team and collaborate with colleagues and clients.
 </li>
 </ul>
 
 
</div>

Real Estate Administrative Assistant (Listing Admin)

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