administrative assistant - clinical services Jobs in San Francisco

administrative assistant - clinical services

reception & administrative assistant Jobs in San Francisco

reception & administrative assistant

reception administrative assistant

Ricoh

<div>Job Title: Legal Senior On-Site Service Specialist
<div>Summary: Join our dynamic team as a Legal Senior On-Site Service Specialist, where you will play a pivotal role in transforming our clients' experience through top-notch operations support in a legal office environment. You will engage with cutting-edge technology in high-volume duplicating, production, sorting, and mailing tasks, ensuring seamless operations and client satisfaction. Whether it is performing maintenance, troubleshooting, or providing reception services, you will be the heart of our service delivery. This role also embodies the spirit of hospitality&mdash;serving as a welcoming presence at the front desk, creating a professional and inviting atmosphere for clients, guests, and staff. Your ability to anticipate needs, deliver personalized service, and maintain a polished demeanor will be key to elevating the overall experience.
</div>A key aspect of this role is the ability to provide consistent coverage for the firm receptionist when needed. This includes managing conference room scheduling requests, placing catering orders, and warmly greeting guests who arrive at the office. Dependability and professionalism in these duties are essential to maintaining the firm&rsquo;s high standards of hospitality and operational flow.
Roles and Responsibilities:
Legal Environment Responsibilities:
<ul><li>Understand client matter workflow, including charge backs to firm and/or clients for work, supplies, and hours.
</li><li>Familiarity with legal technologies and software (e.g., document management systems, cost recovery, and charge back systems like Copitrak/Equitrac).
</li><li>Knowledge of legal records management processes and legal documents (e.g., closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments).
</li><li>Reception coverage
</li><li>Knowledge of court systems and proper delivery of items and documents within the court system.
</li><li>Assist with scheduling needed equipment, labor, and supplies for offsite trials.
</li></ul>General Responsibilities:
<ul><li>Operate high-volume 2D or 3D print and copy machines, ensuring top-notch quality and efficiency.
</li><li>Provide essential equipment troubleshooting and escalate technical issues promptly for resolution.
</li><li>Deliver exceptional customer service by addressing inquiries, coordinating service calls, and managing job requests.
</li><li>Maintain meticulous records, manage inventory, and calculate charges for services rendered.
</li><li>Collaborate with team members to ensure smooth delivery of completed jobs and support various building functions.
</li><li>Embrace flexibility by occasionally assisting with meeting room setups, light maintenance, and reception duties.
</li><li>Provide front desk coverage, greet visitors with professionalism and warmth, and manage guest check-in procedures.
</li><li>Coordinate hospitality services including beverage setup, catering requests, and meeting room readiness.
</li><li>Uphold safety standards and adhere to protocols while handling equipment and materials, ensuring a secure work environment.
</li><li>Handle time-sensitive documents that are confidential in nature.
</li><li>Provide professional-level support to executive-level end users, including legal assistants, firm administration, project managers, paralegals, associates, and partners.
</li><li>Maintain logs for billing and assist in calculating charges for work performed.
</li><li>Distribute incoming mail and packages, office supplies, and fax transmissions.
</li><li>Deliver completed reproduction work to designated delivery areas, which may include travel between office locations.
</li><li>Perform shipping and receiving duties and filing duties such as purging and archiving old documents.
</li><li>Perform scanning, file conversion, file naming, and encryption tasks.
</li><li>Perform FTP (File Transfer Protocol) for printing and manage Table of Contents for electronic files.
</li><li>Perform Optical Character Recognition (OCR) tasks and file formatting for printing in Microsoft Office Suite and Adobe Acrobat Pro.
</li><li>Conduct daily quality checks on convenience copiers and respond to errors or troubleshooting copy machines.
</li><li>Maintain daily meter and service logs, stock and organize convenience copier areas, and manage firm conference and meeting rooms.
</li><li>Assist facilities with box moves, office moves, occupant moves, and light maintenance duties.
</li>Perform occasional cleaning duties 
<li>
</li></ul><div></div>Qualifications Must Have:
<ul><li>High school diploma or GED, coupled with a minimum of one year of relevant work experience.
</li><li>Proficiency in basic computer skills, including MS Office Suite.
</li><li>Strong communication skills and ability to thrive in a fast-paced, customer-centric environment.
</li></ul>Qualifications Nice to Have:
<ul><li>Previous experience in copy jobs or related fields.
</li><li>Basic knowledge of electronics and copier equipment repair.
</li>Valid driver's license with minimum auto insurance coverage. 
<li>
</li></ul><div></div>Knowledge, Skills, and Abilities:
<ul><li>Working knowledge of copier and related equipment preferred.
</li><li>Ability to utilize a mixture of hardware and software for functions such as cost recovery, document management, and advanced workflow.
</li><li>Knowledge of shipping/receiving procedures and basic electronics preferred.
</li><li>Ability to work independently and flexibly to complete projects.
</li><li>Troubleshooting and problem-solving skills, and the ability to read and comprehend written technical information.
</li><li>Excellent customer relations and verbal communication skills.
</li>Professional demeanor and a service-oriented mindset, with a focus on hospitality and client engagement. 
<li>
</li></ul><div></div>Working Conditions, Mental and Physical Demands:
<ul><li>Frequent exposure to copier/fax machine noise, toner, and changes in room temperature.
</li><li>Exposure to various weather conditions when walking between buildings and potential for injuries or accidents.
</li><li>Dealing with tight deadlines and quick turnaround times imposes high stress levels.
</li><li>Some physical effort required, including standing, walking, bending, reaching, stretching, climbing, and lifting or moving items weighing up to 50 lbs. and pushing or pulling machines on wheels weighing up to 400 lbs.
</li>Daily telephone/in-person contact with customers, employees, managers, and occasional contact with vendors and equipment repair personnel. 
<li>
</li></ul><div></div>In this role, you will be at the forefront of innovation, providing solutions and exceptional service. If you are ready to make a meaningful impact and embark on a journey of growth, apply now to join us in shaping the future of service excellence.</div>

Reception & Administrative Assistant

Golden Gate Regional Center

<div>Administrative Assistant - Clinical Services
Starting Salary Range: $47,618 - $57,141
GGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole.
Responsibilities:
<ul><li>Department Support</li>
<li><ul><li>Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority.</li>
<li>Establish, maintain, and update files, databases, records and/or other documents develops, maintains and performs routine analyses and calculations of data for internal reports.</li>
<li>Compose and prepare highly specialized correspondence
</li><li>Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems.</li>
<li>Respond to internal and external inquiries by phone, email, and in person and redirect as necessary</li>
<li>Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such a subpoena for records and court ordered evaluations</li>
<li>Assists manager and staff in problem solving, project planning, and development and execution of stated goals and objectives.</li>
<li>Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings.</li>
<li>Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor.</li>
<li>Maintain files and confidential material for the Director, Clinical Services</li>
<li>Coordinate clinical service unit activities and staff schedules</li>
</ul></li><li>Clinical Administration</li>
<li><ul><li>Perform assigned functions in processing documents for final approval
</li><li>Collect information for data, compile reports in support of assigned projects and research activities</li>
<li>Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3)</li>
<li>Coordinate authorization and payments for amniocentesis (medical procedure used in prenatal diagnosis of chromosomal abnormalities and fetal infections, and also used for sex determination)
</li><li>Review and process requests for medical consent</li>
<li>Track completion of eligibility reports from clinical staff</li>
<li>Prepare and finalize specialized assessment medical and psychological reports when necessary</li>
<li>Prepare and maintain files for personnel supported Mortality Review Committee</li>
<li>Maintain and coordinate registration conferences for continuing education for staff, and make necessary travel arrangements</li>
<li>Assist other members of the Management Advisory Committee (MAC) as requested</li>
<li>Act as a backup support to Executive Administrative Assistant and Administrative Assistant-Regional Center Services as needed</li>
</ul></li><li>Participate in special projects, and assist with additional duties or tasks, as assigned</li>
<li>Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act</li>
</ul>
Requirements
Education/Experience
<ul><li>College education or equivalent
</li><li>Relevant work experience in healthcare field preferred</li>
</ul>
Competencies
<ul><li>Creative Problem Solving
</li><li>Customer service orientation</li>
<li>Organizational skills</li>
<li>Time management</li>
<li>Attention to detail</li>
<li>Adaptability
</li><li>Collaboration/teamwork</li>
<li>Self direction</li>
<li>Initiative
</li></ul>General Skills<ul>
<li>
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation</li>
<li>Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner</li>
<li>Ability to operate basic office equipment, including scanners, copiers, faxes, phones</li>
<li>Intermediate knowledge of MS Word&reg; (e.g. tables, mail merges, form creation), MS Excel&reg; (e.g. Pivot tables, Lookup graphing), MS PowerPoint&reg;, MS Outlook&reg; (e.g. group list management, multi-calendar management)</li>
<li>Ability to use internal records system
</li><li>Ability to type 60 wpm</li>
<li>Use of discretion and ability to maintain confidentiality</li>
</ul>
Desired Qualifications
<ul><li>Experience in multi-cultural settings and/or multi-lingual capacity</li></ul>
Benefits
What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous:
13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply:
GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.</div>

Administrative Assistant - Clinical Services

Executive Administrative Partner

TEEMA Group

<div>Role Summary
Under the direction of nursing leadership, the Scheduling Coordinator provides essential administrative and operational support to the home care department. This role plays a key part in ensuring high-quality, compassionate home care services through effective coordination, communication, and oversight of daily operations. It is an excellent opportunity for professionals passionate about supporting elderly or frail patients in a collaborative healthcare environment.
Duties<ul><li>
Facilitate and coordinate home care services for patients to ensure timely, effective support</li><li>
Assist with the supervision and evaluation of caregivers</li><li>
Oversee general home care operations to support quality and continuity of care</li><li>
Communicate clearly and professionally, both verbally and in writing, with providers, patients, family members, and the team</li><li>
Provide administrative support to the nursing department as needed</li><li>
Perform other related duties as assigned</li></ul>
Required Qualifications<ul><li>
Minimum of one (1) year of relevant work experience</li><li>
Prior experience working with elderly or frail populations is required</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Excellent verbal and written communication skills</li><li>
Demonstrated leadership ability, creativity, and flexibility</li><li>
Strong interest and proven ability to work with elderly or frail patients</li><li>
Ability to work independently and collaboratively as part of a team</li><li>
Basic computer proficiency, including Microsoft Word and Excel</li><li>
Working knowledge of basic medical terminology</li></ul>
Desired Qualifications<ul><li>
Experience supporting home care or community-based healthcare programs</li><li>
Prior exposure to caregiver coordination or healthcare operations</li><li>
Strong organizational and problem-solving skills</li></ul>
Type: Contract role
Location: On-site 
If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951.
I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!
#Workwolf</div>

Scheduling Coordinator

<div>Home Health Coordinator
Role Summary
Under the direction of nursing leadership, the Home Health Coordinator provides essential administrative and operational support to the home care department. This role plays a key part in ensuring high-quality, compassionate home care services through effective coordination, communication, and oversight of daily operations. It is an excellent opportunity for professionals passionate about supporting elderly or frail patients in a collaborative healthcare environment.
Duties<ul><li>
Facilitate and coordinate home care services for patients to ensure timely, effective support</li><li>
Assist with the supervision and evaluation of caregivers</li><li>
Oversee general home care operations to support quality and continuity of care</li><li>
Communicate clearly and professionally, both verbally and in writing, with providers, patients, family members, and the team</li><li>
Provide administrative support to the nursing department as needed</li><li>
Perform other related duties as assigned</li></ul>
Required Qualifications<ul><li>
Minimum of one (1) year of relevant work experience</li><li>
Prior experience working with elderly or frail populations is required</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Excellent verbal and written communication skills</li><li>
Demonstrated leadership ability, creativity, and flexibility</li><li>
Strong interest and proven ability to work with elderly or frail patients</li><li>
Ability to work independently and collaboratively as part of a team</li><li>
Basic computer proficiency, including Microsoft Word and Excel</li><li>
Working knowledge of basic medical terminology</li></ul>
Desired Qualifications<ul><li>
Experience supporting home care or community-based healthcare programs</li><li>
Prior exposure to caregiver coordination or healthcare operations</li><li>
Strong organizational and problem-solving skills</li></ul>
Type: Contract role
Location: On-site 
If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951.
I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!
#Workwolf</div>

Home Health Coordinator

<div>Home Care Coordinator
Role Summary
Under the direction of nursing leadership, the Home Care Coordinator provides essential administrative and operational support to the home care department. This role plays a key part in ensuring high-quality, compassionate home care services through effective coordination, communication, and oversight of daily operations. It is an excellent opportunity for professionals passionate about supporting elderly or frail patients in a collaborative healthcare environment.
Duties<ul><li>
Facilitate and coordinate home care services for patients to ensure timely, effective support</li><li>
Assist with the supervision and evaluation of caregivers</li><li>
Oversee general home care operations to support quality and continuity of care</li><li>
Communicate clearly and professionally, both verbally and in writing, with providers, patients, family members, and the team</li><li>
Provide administrative support to the nursing department as needed</li><li>
Perform other related duties as assigned</li></ul>
Required Qualifications<ul><li>
Minimum of one (1) year of relevant work experience</li><li>
Prior experience working with elderly or frail populations is required</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Excellent verbal and written communication skills</li><li>
Demonstrated leadership ability, creativity, and flexibility</li><li>
Strong interest and proven ability to work with elderly or frail patients</li><li>
Ability to work independently and collaboratively as part of a team</li><li>
Basic computer proficiency, including Microsoft Word and Excel</li><li>
Working knowledge of basic medical terminology</li></ul>
Desired Qualifications<ul><li>
Experience supporting home care or community-based healthcare programs</li><li>
Prior exposure to caregiver coordination or healthcare operations</li><li>
Strong organizational and problem-solving skills</li></ul>
Type: Contract role
Location: On-site 
If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951.
I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!
#Workwolf</div>

Home Care Coordinator

Law Office of Robert B. Jobe

We are seeking a full-time immigration attorney to join our team representing individuals in asylum and deportation defense matters. This role is primarily focused on Immigration Court, with occasional appearances at USCIS interviews.Our team is expanding to ensure continued coverage for our clients during a period of planned staff leave. This reminds a great time to join a busy, collaborative practice and step into active, meaningful cases with the support of experienced attorneys and staff.What you&rsquo;ll do<ul><li>Represent clients in Immigration Court</li><li>Prepare and present asylum and removal defense cases</li><li>Collaborate closely with attorneys, paralegals, and support staff</li><li>Occasionally attend USCIS interviews</li></ul>What we&rsquo;re looking for<ul><li>Admission to practice law in any U.S. state</li><li>Authorization to work in the United States</li><li>Ability to appear in Immigration Court upon hire</li><li>Strong organization and time-management skills</li><li>Interest in immigration and asylum law</li></ul>Preferred but not required:<ul><li>Ability to communicate in Spanish, Hindi, Punjabi, or Portuguese</li></ul>Position details<ul><li>This is an attorney position (not a law clerk or legal assistant role)</li><li>Full-time, hybrid schedule</li><li>Office located at 100 Bush Street, San Francisco, CA 94104</li><li>Relocation to San Francisco required prior to start</li></ul>Compensation &amp; benefits<ul><li>Salary based on experience, typically starting in the $110,000&ndash;$125,000 range</li><li>Health insurance</li><li>Paid time off</li></ul>How to applyPlease email:<ul><li>A PDF of your resume and cover letter, and</li><li>Paste both your resume and cover letter directly into the body of the email</li></ul>For more information about our firm, visit www.jobelaw.com.Job Type: Full-timePay: $110,000.00 - $125,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Ability to Relocate:<ul><li>San Francisco, CA 94104: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

Immigration Court Attorney — Be Part of the Solution

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