administrative assistant (front-office) Jobs in Sharjah United Arab Emirates

administrative assistant (front-office)

arabic front desk receptionist/administrative assistant Jobs in Sharjah United Arab Emirates

arabic front desk receptionist/administrative assistant

customer service representative Jobs in Sharjah United Arab Emirates

customer service representative

experienced female salon software reception Jobs in Sharjah United Arab Emirates

experienced female salon software reception

female gym receptionist (building facility) Jobs in Sharjah United Arab Emirates

female gym receptionist (building facility)

receptionist

Red Line Auto Maintenance LLC

We are seeking a professional and well-organized Receptionist to manage the front desk and provide administrative support. The ideal candidate will deliver excellent customer service and ensure smooth daily office operations.Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner.</li><li>Answer, screen, and transfer incoming calls.</li><li>Maintain a clean, organized, and presentable reception area.</li><li>Manage incoming/outgoing mail, couriers, and deliveries.</li><li>Schedule and coordinate meetings and appointments.</li><li>Maintain visitor logs and issue access/gate passes.</li><li>Assist with document filing, printing, and basic data entry.</li></ul>Requirements:<ul><li>High school diploma or equivalent.</li><li>Home-country experience as a receptionist or in a customer-service role.</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and positive attitude.</li><li>Candidates having own visa will be preferred</li><li>Language: English &amp; Hindi</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Annual leave and public holiday benefits as per UAE Labour Law..</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Receptionist

Pet Doctor Center

We are seeking a friendly, organized, and customer-oriented Veterinary Receptionist to join our team . As a Veterinary Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support in a fast-paced veterinary clinic or hospital environment. Your role will involve greeting clients, scheduling appointments, managing phone calls, handling financial transactions, and maintaining accurate records. The ideal candidate should possess excellent communication skills, strong organizational abilities, and a genuine passion for providing a positive experience for both clients and their pets.Responsibilities:Welcome and greet clients and visitors in a friendly and professional manner, ensuring a positive and welcoming atmosphere in the clinic or hospital.Answer incoming phone calls promptly and efficiently, addressing client inquiries, scheduling appointments, and providing information about services and procedures.Manage appointment scheduling, ensuring proper coordination of veterinarians' schedules and client preferences, optimizing the flow of appointments, and minimizing wait times.Collect and record accurate client and patient information, including personal details, medical history, and insurance information, maintaining confidentiality and privacy at all times.Assist with the check-in and check-out process for clients and their pets, ensuring accurate completion of necessary paperwork and updating records accordingly.Process financial transactions, including fee collection, insurance claims, and billing, ensuring accuracy and adherence to clinic policies and procedures.Maintain an organized and efficient front desk area, including managing patient files, medical records, and administrative documents.Communicate effectively with veterinary staff, ensuring smooth coordination and flow of information between reception and clinical areas.Provide general information and guidance to clients regarding clinic services, procedures, and requirements, demonstrating excellent knowledge and professionalism.Handle client concerns and complaints in a calm and empathetic manner, seeking appropriate solutions and escalating issues as necessary.Assist with inventory management, including ordering and stocking office and clinic supplies, ensuring availability of necessary resources.Coordinate with external service providers, such as laboratories and suppliers, to facilitate smooth operations and timely delivery of services.Maintain cleanliness and tidiness of the reception area, waiting room, and other public areas, ensuring a clean and comfortable environment for clients and their pets.Stay updated on veterinary industry trends, services, and products, and actively participate in training and development opportunities to enhance knowledge and skills.Qualifications:High school diploma or equivalent qualification required; additional certifications or courses in office administration or customer service is advantageous.Proven experience as a Receptionist or Customer Service Representative, preferably in a veterinary clinic, healthcare setting, or related field.Excellent communication skills, both verbal and written, with the ability to interact professionally and compassionately with clients and colleagues.Strong organizational abilities, including appointment scheduling, record-keeping, and multitasking in a fast-paced environment.Proficient computer skills, including working knowledge of electronic medical record (EMR) systems, scheduling software, and MS Office applications.Ability to handle financial transactions accurately, including fee collection, insurance claims, and billing procedures.Empathy and patience in dealing with clients and their pets, particularly in sensitive or stressful situations.Attention to detail and commitment to maintaining accurate and confidential client records and administrative documents.Professional demeanor and appearance, with excellent customer service and interpersonal skills.Ability to work effectively as part of a team, collaborating with veterinary staff and other receptionists.Fluency in English is required; knowledge of Arabic is advantageous.Must be eligible to work in the UAE.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>

GDS Prestige FZC

Job SummaryWe are seeking a well-presented and professional Emirati Receptionist to be the first point of contact for our regional luxury perfume distribution office. The ideal candidate will provide exceptional front-desk support, manage administrative tasks, and uphold the brand&rsquo;s premium standards.Key Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Manage incoming calls, emails, and enquiries.</li><li>Coordinate meeting room bookings and prepare for client visits.</li><li>Handle incoming and outgoing mail, courier services, and basic office logistics.</li><li>Maintain a clean and organized reception area that reflects our luxury brand image.</li><li>Assist with administrative tasks such as filing, data entry, and document preparation.</li><li>Support HR and management with day-to-day office coordination.</li><li>Ensure confidentiality and handle information with discretion.</li></ul>Qualifications &amp; Skills<ul><li>UAE National (Emirati).</li><li>High school diploma or diploma in Business Administration or related field.</li><li>Previous experience in reception or customer service is an advantage.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Professional appearance and friendly, welcoming demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and manage a fast-paced office environment.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li></ul>Preferred Attributes<ul><li>Interest in luxury brands, beauty, or fragrance industry.</li><li>Positive attitude, reliability, and a strong sense of responsibility.</li></ul>Job Types: Full-time, ContractPay: From AED5,000.00 per monthApplication Deadline: 22/11/2025 Expected Start Date: 03/12/2025

Sharjah General Contracting Company

A gym receptionist is responsible for managing the front desk, greeting members, handling administrative tasks, and being the first point of contact for inquiries about gym services. Key duties include checking in members, processing payments and new memberships, answering phone calls and emails, maintaining a clean reception area, and assisting with class and personal training scheduling. They must have excellent communication and customer service skills to ensure a positive experience for members.Key responsibilities<ul><li>Greet members and visitors, handle check-ins, and provide information on gym services, classes, and programs.</li><li>Answer phone calls and emails, schedule appointments, and maintain member records and databases.</li><li>Process new memberships, renewals, and payments, and handle cash and card transactions accurately.</li><li>Ensure the reception area is clean, organized, and welcoming, and keep necessary supplies stocked.</li><li>Monitor gym access, verify memberships, and enforce gym policies and rules to ensure a safe environment.</li><li>Collaborate with other gym staff and the manager to resolve member concerns and support daily operations.</li></ul>Required skills<ul><li>Customer service: Strong communication and interpersonal skills to provide a friendly and professional experience.</li><li>Organization: Ability to multitask, prioritize tasks, and stay organized in a fast-paced environment.</li><li>Technical proficiency: Computer literacy for managing member accounts, scheduling software, and processing payments.</li><li>Problem-solving: Ability to professionally address and resolve member issues and complaints.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Gym receptionist

Sharjah Art Foundation

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Answer incoming and outgoing phone calls in a professional manner.
 </li>
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 Welcome visitors and guests, and direct them to the appropriate department or contact.
 </li>
 <li>
 Send and track shipments company (Aramex, FedEx, DHL).
 </li>
 <li>
 Receive all types of incoming mail for the organization.
 </li>
 <li>
 Receive any incoming packages or documents at the reception, ensure they are photographed upon receipt, contact the concerned employee for immediate collection, and notify the Administration team with the date, time, type of package, and name of the recipient. Packages must not be kept at the reception for extended periods, and in case of any delay in collection, the Administration Department must be informed immediately.
 </li>
 <li>
 Organize meeting rooms and interview rooms.
 </li>
 <li>
 Coordinate and provide administrative support for department requirements.
 </li>
 <li>
 Secure office supplies and necessary materials.
 </li>
 <li>
 Create maintenance and incident reports when required.
 </li>
 <li>
 Receive and verify delivered materials and supplies for the department.
 </li>
 <li>
 Perform printing, scanning, and archiving tasks.
 </li>
 <li>
 Deliver verbal, written, and phone messages to employees.
 </li>
 <li>
 Follow up with drivers, organize their daily schedules, set priorities, track employee requests, and ensure approvals are obtained from the concerned line manager.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager or management.
 </li>
 <li>
 Prepare and issue official outgoing letters for all departments.
 </li>
 <li>
 Flexible to work during exhibitions, events, and biennales after working hours when required.
 </li>
 <li>
 Issue permits related to the organization from government entities for all departments.
 </li>
 <li>
 Issue and update employees&rsquo; business cards.
 </li>
 <li>
 Prepare weekly reports that include completed tasks and challenges, and submit them to the line manager along with relevant recommendations.
 </li>
 <li>
 Develop reception files, procedures, and systems to enhance service quality and improve the visitor and employee experience.
 </li>
 <li>
 Respond to general inquiries related to the organization and provide accurate information to employees, visitors, and external parties.
 </li>
 <li>
 Maintain the confidentiality of information and data related to calls and correspondence, and apply the organization&rsquo;s approved privacy policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Secretarial work, Office Management, or a related field.
 </li>
 <li>
 Fluency in both Arabic and English is mandatory (spoken and written).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in Reception, Administration, or Customer Service.
 </li>
 <li>
 Experience in handling calls, correspondence, and front-desk operations.
 </li>
 <li>
 Experience in coordinating with internal departments and external entities.
 </li>
 <li>
 Preferably experienced in meeting room bookings, reporting, and administrative logistics.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 
 
 <ul>
 <li>
 Excellent communication, interpersonal, and customer service skills.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Professional telephone etiquette and front-desk manners.
 </li>
 <li>
 Attention to detail and high accuracy in documentation and reporting.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Problem-solving abilities with a positive and proactive mindset.
 </li>
 <li>
 Ability to multitask and work under pressure while meeting deadlines.
 </li>
 <li>
 Team player with the ability to work independently when required.
 </li>
 <li>
 Flexibility and willingness to support administrative tasks beyond reception duties when needed. Flexibility of working hours and able to work overtime some occasions.
 </li>
 </ul>
</div>

Al Mawarid General Contracting

Position: Female Gym Receptionist (Building Facility) Location: Sharjah, UAE Employment Type: Full-Time Industry: Residential Building / Fitness Facility Department: Front OfficePosition OverviewWe are seeking a professional and friendly Female Gym Receptionist to manage the Front Office (FRO) operations of our building&rsquo;s fitness facility. The ideal candidate will be responsible for welcoming residents and guests, ensuring smooth gym operations, and providing excellent customer service at all times.Key Responsibilities<ul><li>Greet residents and visitors in a warm and professional manner</li><li>Manage the Front Office desk and ensure efficient check-in/out for gym users</li><li>Handle schedule bookings, inquiries, and class registrations</li><li>Process membership forms for residents (if applicable)</li><li>Maintain daily attendance logs and update member records</li><li>Ensure compliance with building and gym rules &amp; safety guidelines</li><li>Address resident concerns politely and professionally</li><li>Assist with coordination between the gym, building management, and maintenance teams</li><li>Keep the reception and gym waiting area clean and organized</li><li>Handle incoming calls, emails, and general communication</li><li>Monitor gym access and ensure only authorized users enter</li></ul>Requirements<ul><li>Female candidate</li><li>Previous experience in Front Office, customer service, or receptionist role</li><li>Experience in gyms, residential buildings, or facility management preferred</li><li>Professional appearance with excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Basic computer knowledge (MS Office, CRM/FMS systems is an advantage)</li><li>Fluent in English; other languages are a plus</li><li>Ability to work flexible schedules, including weekends if required</li></ul>Preferred Skills<ul><li>Customer-oriented attitude</li><li>Good problem-solving and time-management skills</li><li>Ability to stay calm under pressure</li><li>Team player with a proactive mindset</li></ul>Benefits<ul><li>Competitive salary</li><li>Annual leave &amp; standard UAE benefits</li><li>Friendly and supportive work environment</li><li>Opportunity to grow within building management or hospitality services</li></ul>How to ApplyPlease send your updated CV with a recent photo to hr4(at)almawariduae(dot)com or direct to 052-3653978 . Kindly mention &ldquo;Female Gym Receptionist &ndash; FRO Building&rdquo; in the subject line.Job Type: Full-timePay: Up to AED3,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Employment Status (Employed, Freelance, Family Visa, Cancelled or Tourist)? Your Notice period?_</li><li>What is your current salary?_</li><li>Our Offer is 3000 AED Full Package, will you proceed ? Yes / No:__</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Gym Receptionist: 2 years (Required)</li></ul>

Female Gym Receptionist (Building Facility)

Sustainable Solution Project Management

<ul><li>Greet and welcome visitors and clients professionally.</li><li>Manage check-in/check-out procedures &amp; maintain visitor logs.</li><li>Answer, screen, and forward phone calls to relevant departments.</li><li>Provide basic information about projects, company services &amp; locations.</li><li>Handle client inquiries and provide support to sales/admin teams.</li></ul>Job Type: Full-time

RECEPTIONIST (EMIRATISATION)

Explore 29+ Receptionist in Sharjah United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

29 receptionist jobs IN Sharjah United Arab Emirates

Receptionist

Receptionist

Receptionist

Gym receptionist

Receptionist

Female Gym Receptionist (Building Facility)

RECEPTIONIST (EMIRATISATION)