document controller

project manager

sales manager

maintenance supervisor

area manager

records manager

Bechtel

<div><p><b>Requisition ID: </b><b>286431</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: </b><b>Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><div>
Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme &ldquo;Foresight for Tomorrow,&rdquo; the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits.</div><div>
The 6 km&sup2; Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m&sup2; GFA, can accommodate up to 197 participating countries and 29 international organizations. Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project&rsquo;s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
This position is for a Senior Document Controller supporting the EXPO Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project.</p><p>
The Senior Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Provide document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents and/or records in accordance with established policies and procedures.</li><li>
Perform document and record entry using an enterprise content management system (ECMS).</li><li>
Assist with quality checks to ensure data entry accuracy.</li><li>
Interface with internal and external customers to resolve questions and issues related to documents and records.</li><li>
Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility.</li><li>
Assemble information for project activities, to support metrics, audits, and self-assessments.</li><li>
Provide input and update work instructions, plans, and procedures.</li><li>
Contribute ideas to improve work process efficiency and assist with data migrations when needed.</li><li>
Attend Subcontractor/Supplier kickoff meetings, <b>if required</b></li><li>
Stay informed on the department's available technologies, techniques, and services.</li><li>
Provide technical guidance and training to project team members on the effective use of automated document management tools.</li><li>
Perform / Assist in other general Document Management administrative activities, as required</li><li>
Creates and distributes document processing reports, as requested</li><li>
May assist with data migrations and post-migration validation efforts</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Experience with document management principles and the ability to use Electronic Document Management Systems (EDMS), specifically Aconex.</li><li>
Knowledge of quality issues related to document control, specifically regarding revision control and formatting.</li></ul><p><b>
Addendum:</b></p><ul><li>
Grade 23 &ndash; Requires 5-6 years of related experience</li><li>
Grade 24 &ndash; Requires 6+ years of related experience</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Must have experience performing document management and/or document control processes, obtained within the past 3 years.</li><li>
Hands-on knowledge of ECMS platforms (e.g., SharePoint, Aconex)</li><li>
Understanding of system configuration for numbering, permissions, workflows, and search functions.</li><li>
Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.</li><li>
Understanding of document lifecycle management (creation, revision, archival, disposal).</li><li>
Knowledge of quality checks for accuracy, completeness, and procedural compliance.</li><li>
Ability to identify workflow bottlenecks and propose efficiency improvements.</li><li>
Capacity to troubleshoot system or process issues related to document handling.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to work as part of a team and individually.</li><li>
Must be self-motivated and be able to work under minimum supervision.</li><li>
Must be able to organize and prioritize assigned document management tasks</li><li>
Strong organizational skills, with attention to detail and to accuracy.</li><li>
Have strong interpersonal and customer service skills.</li><li>
Have ability to work flexibly and collaboratively across all levels of the organization.</li><li>
Must be flexible and able to accept and quickly adapt to changes in work focus.</li><li>
Must be willing and able to work overtime with little or no notice as necessary.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Document Controller

<div><p><b>Requisition ID: </b><b>286424</b></p><ul><li><b>
Relocation Authorized: </b><b>National/International - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: </b><b>Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><div>
Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme &ldquo;Foresight for Tomorrow,&rdquo; the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits.</div><div>
The 6 km&sup2; Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m&sup2; GFA, can accommodate up to 197 participating countries and 29 international organizations. Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project&rsquo;s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
This position is for a Senior Document Controller supporting the EXPO Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project.</p><p>
The Senior Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools.</li><li>
Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support.
</li><li>Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records
</li><li>Design, implement, and refine document control processes and workflows across project.</li><li>
Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650).</li><li>
Monitors and reviews data entry accuracy for self and support staff.</li><li>
Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them.</li><li>
Creates/updates desktop work instructions, plans and procedures.</li><li>
Provides training on work processes and tools.
</li><li>Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues.</li><li>
Knowledge of job role-based distribution/ communication matrix.</li><li>
Experience with record retention and project closeout activities.</li><li>
May develop and lead implementing records retention and turnover plans.</li><li>
Interacts and trouble-shoot document control and system issues with contractors and suppliers.</li><li>
Assists with access issues due to SSO or other authentication tools/processes.</li><li>
Understands the functionality of two-step verification (2SV) authentication processes.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Requires a bachelor&rsquo;s degree (or international equivalent) and a minimum of 10 years of relevant experience.</li><li>
Preferred Experience</li><li>
Intermediate experience of SQL Server.</li><li>
Intermediate experience in using Power BI dashboards and publishing them through the Power BI App.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Advance proficiency in ECMS (e.g., Aconex, Unifier).</li><li>
Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning).</li><li>
Designs, implements, and improves document control processes and workflows.</li><li>
Performs detailed QA/QC of project documents; may lead audits and compliance reviews.</li><li>
Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI.</li><li>
Strong understanding of industry standards (e.g., ISO 9001, ISO 19650).</li><li>
Experience Training and supporting junior team members.</li><li>
Detail-oriented with the ability to meet deadlines under pressure.</li><li>
Proactive, adaptable, and committed to continuous improvement.</li><li>
Strong team player with a focus on excellence and agility in dynamic environments.</li><li>
Analytical mindset, able to identify process gaps and drive improvements.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Senior Document Controller

WSP in the Middle East

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 WSP Middle East is seeking a document Controller who is responsibilities include managing, storing, and distributing project documents and ensuring all documentation processes are in line with company policies and project needs. The role focuses on maintaining accurate, up-to-date and easily accessible documentation to ensure effective communication and compliance with industry and company standards.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize, maintain, and track documents, ensuring their accuracy, integrity, and accessibility both online and offline.
  </li>
  <li>
   Version Control: Manage document versions and ensure that only the latest versions are available to relevant stakeholders.
  </li>
  <li>
   Review documents for completeness, accuracy, and compliance with organizational standards and regulatory requirements.
  </li>
  <li>
   Distribute documents both online and offline to authorized personnel while maintaining confidentiality and data security.
  </li>
  <li>
   Retrieve documents documents both online and offline as needed by authorized personnel, ensuring timely access to information.
  </li>
  <li>
   Maintain detailed records of document transactions, including distributions, revisions, and approvals.
  </li>
  <li>
   Provide necessary inputs for progress reports and report generation for MIS.
  </li>
  <li>
   Follow up with designated personal for time bound turnaround of documents flow.
  </li>
  <li>
   Ensure that documents adhere to quality standards and follow established procedures.
  </li>
  <li>
   Provide training and support to staff members on document management systems and procedures.
  </li>
  <li>
   Ensure all documents are accurate and free from errors, maintaining high standards of quality.
  </li>
  <li>
   Maintain an orderly system for document storage and retrieval, ensuring easy access to information. Maintain Track of Minutes of Meetings, collate signatures from stake holder representatives and circulate to attendees of the meeting.
  </li>
  <li>
   Support the Project team in preparing or Audits
  </li>
  <li>
   Familiarity with document management software and tools such as Wrench, Think Project, SharePoint, Documentum, and Aconex.
  </li>
  <li>
   Strong verbal and written communication skills to effectively interact with team members and stakeholders.
  </li>
  <li>
   Ability to manage multiple tasks and prioritize effectively to meet deadlines.
  </li>
  <li>
   Address and resolve issues related to document management efficiently.
  </li>
  <li>
   Understand and apply regulatory requirements and standards related to document control, such as ISO 9001.
  </li>
  <li>
   Oversee the accuracy, consistency, and reliability of company documents through established standards and procedures.
  </li>
  <li>
   Proficiency in entering and managing data accurately within document management systems.
  </li>
  <li>
   Maintain detailed records of document transactions, including distributions, revisions, and approvals.
  </li>
  <li>
   Adapt to changing circumstances and requirements in document management processes.
  </li>
  <li>
   Top-class typing and report writing skills.
  </li>
  <li>
   Detail-focused document organizing abilities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor's degree in business administration, document management, and record management.
  </li>
  <li>
   5-10 years of experience in document management, archive management, or records management.
  </li>
  <li>
   Minimum 5 years experience in CCGT or OCGT or Oil and gas or other industrial projects.
  </li>
  <li>
   Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
  </li>
  <li>
   Proficiency in document capturing systems like CAPSYS Captue and Xerox DocuShare.
  </li>
  <li>
   An excellent grasp of Microsoft Office programs.
  </li>
  <li>
   Familiarity with the relevant regulations regarding document keeping and handling.
  </li>
  <li>
   Able to proactively manage database changes using software management systems.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Imagine a better future for you and a better future for us all.
  <br/>
  <br/>
 </strong>
 Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
 <br/>
 <br/>
 <strong>
  With us, you can. Apply today.
 </strong>
</div>


Sourcing Unicorns

<div><h4 class="jobSectionHeader"><b>ABOUT US!</b></h4><p>
At Sourcing Unicorns, we recruit globally across the creative and experiential industry, always on the lookout for exceptional talent to bring bold ideas to life. For this opportunity, we&rsquo;re proud to collaborate with the team at <b>Moment Factory</b> to find the unicorn, the one who will truly make a difference. Together, we ensure a smooth and human-centered hiring experience that reflects the studio&rsquo;s vision.</p><h4 class="jobSectionHeader"><b>
A FEW WORDS ABOUT MOMENT FACTORY</b></h4><p></p><p>
We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.</p><p></p><h4 class="jobSectionHeader"><b>
YOUR MISSION
</b></h4><p>The documentalist plays an essential role in the management, organization, and dissemination of information throughout a project. Their primary responsibilities revolve around establishing a robust documentation structure, managing document lifecycle, ensuring their accessibility and compliance, and providing direct support during project meetings.
</p><p></p><p><b>Establishing the Documentation Structure</b>
</p><p>One of the documentalist's first responsibilities is to define and implement the classification structure and naming conventions for project documents. This structure can be established either by the client or by Moment Factory. Regardless of who establishes it, the documentalist works in close collaboration with the Moment Factory project team to ensure this structure is logical, intuitive, and adapted to the project's specific needs. They make sure it facilitates information retrieval and access for all stakeholders.
</p><p></p><p><b>Document Management and Organization</b>
</p><p></p><p>Once the structure is defined, the documentalist is responsible for <b>the creation, collection, organization, and maintenance of all relevant documentation.</b> This includes:
</p><ul><li><b>Identifying Needs:</b> Determining the types of documents required (plans, reports, technical specifications, meeting minutes, contracts, user manuals, etc.).
</li><li><b>Centralization:</b> Ensuring all documents are stored in a single, accessible repository (such as an Electronic Document Management System - EDMS).
</li><li><b>Version Control:</b> Managing different document versions to ensure only the most recent and approved version is used, and to allow for tracking of modification history.
</li><li><b>Archiving:</b> Organizing the archiving of documents at project completion, in accordance with organizational policies and legal requirements.
</li></ul><p></p><p><b>Information Dissemination, Accessibility, and Quality</b>
</p><p></p><p>The documentalist ensures that the right information is available to the right people at the right time. Their tasks include:
</p><ul><li><b>Proactive Dissemination:</b> Distributing relevant documents to team members and stakeholders, both internal and external, according to their roles and needs.
</li><li><b>Access Management:</b> Defining and managing document access rights to ensure the security and confidentiality of sensitive information.
</li><li><b>User Support:</b> Training teams on how to use document management tools and assisting them in their information searches.
</li><li><b>Standardization and Compliance:</b> Ensuring documents comply with predefined project standards and templates, as well as applicable legal, regulatory, and contractual requirements. They perform checks to guarantee the integrity and completeness of documents.
</li></ul><p></p><p><b>Project Meeting and Communication Support</b>
</p><p></p><ul><li>The documentalist provides direct and crucial support for project communication:
</li><li>Meeting Attendance: Attending project meetings between Moment Factory and the client.
</li><li>Note-Taking and Minutes Drafting: Capturing key information, decisions, and action items during these meetings.
</li><li>Minutes Validation: Ensuring notes and minutes are validated by project managers to confirm their accuracy.
</li><li>Minutes Distribution: Disseminating validated meeting documents to relevant stakeholders, ensuring they are accessible quickly and efficiently.
</li></ul><p></p><p>In summary, the documentalist is the guardian of information and the guarantor of project document reliability, an indispensable role for smooth operations and the success of projects.<br>
</p><br>
<br>
<h4 class="jobSectionHeader"><b>QUALIFICATIONS
</b></h4><p></p><ul><li>Bachelor&rsquo;s degree : While specific majors can vary, a bachelor's degree in fields like Library and Information Science, Documentation and Archiving, Business Administration, Management, Project management, History, English, or even relevant technology/information degrees can be a good foundation
</li><li>Advanced proficiency in English/ Arabic and another language, both written and spoken (French is a plus) Strong understanding of information management principles and practices.
</li><li>Excellent organizational, analytical, and problem-solving skills.
</li><li>Attention to detail and accuracy.
</li><li>Software Proficiency: Familiarity with integrated document management systems, archive management software, and general office systems (e.g., MS Office) is crucial.
</li><li>Strong written and oral communication skills.
</li><li>Ability to work independently and collaboratively.
</li><li>Extended general knowledge applicable to the fields of activity of the company's clientele
</li><li>Cultural intelligence and adaptability, especially in international contexts.
</li><li>Demonstrated ability to handle and carry out multiple projects simultaneously, to work under pressure and in a team
</li></ul><p></p><p><b>Specialized Training and Certifications, nice to have:</b>
</p><ul><li><b>Archival Coursework:</b> in archival theory, methods, appraisal, arrangement, description, preservation, reference services, outreach, legal concerns, and ethics.
</li><li>PMP certification
</li><li><b>Digital Archiving/Preservation:</b> Given the shift to digital information, knowledge and certifications in digital archives (e.g., Digital Archives Specialist (DAS) Certificate) are increasingly important.
</li><li><b>Records Management:</b> Training in records management and information governance (e.g., ARMA certifications) is also valuable.</li></ul></div><p></p>

Documentalist - MF

Turner & Townsend Pty Limited

<div><b>Company Description</b><p><br>
Turner &amp; Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people&rsquo;s lives. Working in partnership makes it possible to deliver the world&rsquo;s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.</p><p><br>
We are majority-owned by CBRE Group, Inc., the world&rsquo;s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner &amp; Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.<br>
Please visit our website: www.turnerandtownsend.com</p><b><br>
Job Description</b><p><br>
We are looking for a Document Controller to prepare, manage and file documents for our projects.</p><p>
Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you&rsquo;ll support our procedures maintaining transparent, up-to-date and easily traceable documents.</p><p>
To comply with the Saudization law in the KSA, Turner and Townsend is looking for young, ambitious and career driven KSA nationals to join our fast-growing business and develop their career.</p><p></p><p><br>
Key responsibilities</p><ul><li>
Copy, scan and store documents</li><li>
Check for accuracy and edit files, like contracts</li><li>
Review and update technical documents (e.g. manuals and workflows)</li><li>
Distribute project-related copies to internal teams</li><li>
File documents in physical and digital records</li><li>
Create templates for future use</li><li>
Retrieve files as requested by employees and clients</li><li>
Manage the flow of documentation within the organization</li><li>
Maintain confidentiality around sensitive information and terms of agreement</li><li>
Prepare ad-hoc reports on projects as needed</li></ul><p></p><b><br>
Qualifications</b><br>
<p></p><ul><li>
Proven work experience as a Document Controller or similar role</li><li>
Basic familiarity with project management methodology</li><li>
Hands-on experience with MS Office and MS Excel</li><li>
Proficient typing and editing skills</li><li>
Data organisation skills</li><li>
Attention to detail</li><li>
Proven track record dealing with issues, proactively and in a timely fashion, along with the ability to communicate complex information to all stakeholders.</li></ul><br>
<b>
Additional Information</b><div></div><p><br>
Join our social media conversations for more information about Turner &amp; Townsend and our exciting future projects:</p><p>
Twitter</p><p>
Instagram</p><p>
LinkedIn</p>
<p><i>
It is strictly against Turner &amp; Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner &amp; Townsend will ask candidates to pay a fee at any time.</i></p><p><i>
Any unsolicited resumes/CVs submitted through our website or to Turner &amp; Townsend personal e-mail accounts, are considered property of Turner &amp; Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner &amp; Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.</i></p></div>

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><div><div><p>We are seeking an experienced Document Control Lead to join our team on a large-scale facility relocation and infrastructure development program.
</p><p></p><p>In this role you will get to oversee the document control function on the project, ensuring that all documents are properly recorded, stored, and distributed to the relevant parties in a timely manner. This role requires strong leadership, organizational skills, and a deep understanding of document management processes. The Document Control Lead will implement best practices, and ensure compliance with industry standards, all while improving processes and systems to drive efficiency.
</p><p></p><p><b>What You&rsquo;ll Be Doing:
</b></p><p></p><p><b>Document Control System Management:
</b></p><ul><li><p>Lead and maintain the document control system to ensure all documents (e.g., contracts, drawings, reports, specifications) are properly organized, classified, and stored in accordance with company policies and project requirements.
</p></li><li><p>Ensure that documents are correctly labeled, indexed, and easily accessible to authorized users.
</p></li><li><p>Develop and implement document control procedures and systems to manage both paper-based and electronic documents across multiple projects.
</p></li></ul><p></p><p><b>Team Leadership and Supervision:
</b></p><ul><li><p>Supervise, mentor, and train the document control team, ensuring they are equipped with the necessary skills to manage document-related tasks efficiently.
</p></li><li><p>Assign and monitor team responsibilities, ensuring proper work distribution and the timely completion of tasks.
</p></li><li><p>Conduct regular performance evaluations and provide guidance on best practices in document control.
</p></li></ul><p></p><p><b>Document Distribution and Coordination:
</b></p><ul><li><p>Oversee the timely distribution of documents to project stakeholders, ensuring that all relevant parties have access to the most up-to-date information.
</p></li><li><p>Coordinate with internal teams, clients, contractors, and other external stakeholders to facilitate the exchange and review of documentation.
</p></li><li><p>Maintain a tracking system for document submissions and approvals, ensuring that documents are reviewed and approved in a timely manner.
</p></li></ul><p></p><p><b>Quality Control and Compliance:
</b></p><ul><li><p>Ensure that all project documentation complies with regulatory requirements, client specifications, and industry standards (e.g., ISO 9001, contract specifications).
</p></li><li><p>Conduct regular audits of the document control system to identify discrepancies or missing information and take corrective action.
</p></li><li><p>Maintain and enforce document control procedures to ensure accuracy, consistency, and compliance with company policies.
</p></li></ul><p></p><p><b>Version Control and Archiving:
</b></p><ul><li><p>Manage version control for all documents, ensuring that the most current and relevant version is available for review and use.
</p></li><li><p>Implement an effective system for archiving and retrieving documents at the end of each project phase or at project completion.
</p></li><li><p>Develop and maintain a secure system for the long-term storage of project documents in compliance with legal and organizational requirements.
</p></li></ul><p></p><p><b>Reporting and Documentation Tracking:
</b></p><ul><li><p>Generate and maintain regular reports on document control activities, including the status of document submissions, approvals, and revisions.
</p></li><li><p>Provide updates to management on document control performance and highlight any issues or concerns that may affect the project schedule or document flow.
</p></li><li><p>Monitor and ensure compliance with the document review and approval process, ensuring all necessary signatures and approvals are obtained.
</p></li></ul><p></p><p><b>Continuous Improvement:
</b></p><ul><li><p>Identify opportunities for process improvements in document control, including software tools, procedures, and workflows.
</p></li><li><p>Stay up-to-date with the latest document management technologies and trends, implementing new tools and solutions to improve efficiency and accuracy.
</p></li><li><p>Provide recommendations to management on best practices and strategies for optimizing document control processes.
</p></li></ul><p></p><p><b>Document Security and Confidentiality:
</b></p><ul><li><p>Ensure that sensitive or confidential documents are handled and stored securely, in line with company policies and relevant regulations.
</p></li><li><p>Oversee access controls, ensuring that only authorized individuals can access specific documents or files.
</p></li><li><p>Maintain confidentiality of sensitive information and ensure that documents are not altered or distributed without proper authorization.
</p></li></ul><p></p><p><b>What Required Skills You&rsquo;ll Bring:
</b></p><ul><li><p><b>Education </b>: Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.
</p></li></ul><ul><li><p><b>Experience </b>:
</p><ul><li><p>Minimum of 10 years of experience in document control or records management, with at least 2-3 years in a leadership or supervisory role.
</p></li><li><p>Proven experience in managing document control systems and teams for large-scale projects or organizations.
</p></li><li><p>Experience with document management software such as Aconex, Procore, SharePoint, or similar platforms.
</p></li></ul></li></ul><ul><li><p><b>Skills &amp; Knowledge </b>:
</p><ul><li><p>In-depth knowledge of document control procedures, standards, and regulations (ISO, industry-specific standards).
</p></li><li><p>Strong organizational skills, with the ability to manage large volumes of documents efficiently.
</p></li><li><p>Excellent attention to detail, ensuring accuracy and completeness of all documents.
</p></li><li><p>Ability to lead and manage a team, ensuring productivity and compliance with project deadlines.
</p></li><li><p>Strong communication skills, both written and verbal, to facilitate communication with stakeholders at all levels.
</p></li><li><p>Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with document management systems.
</p></li></ul></li></ul><p></p><p><b>What Desired Skills You&rsquo;ll Bring:
</b></p><ul><li><p>Certification in document control (e.g., Certified Document Controller or ISO 9001) or records management.
</p></li><li><p>Experience in the construction, engineering, or oil and gas industries is a plus.
</p></li><li><p>Familiarity with contract management and engineering documentation.
</p></li><li><p>Strong knowledge of legal and regulatory document retention requirements.
</p></li><li><p>Familiarity with the integration of document control systems with project management and enterprise resource planning (ERP) software.
</p></li></ul></div></div><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Document Control Lead (Saudi National)

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
  </li>
  <li>
   Developing and implementing a document control system for the program.
  </li>
  <li>
   Developing and delivering information management policies, processes and procedures across the projects.
  </li>
  <li>
   Providing communication and training to roll out the developed processes within the project.
  </li>
  <li>
   Reviewing the information management function to deliver ongoing service improvement and the maintenance of quality standards.
  </li>
  <li>
   Developing and managing staff within the document control function
  </li>
  <li>
   Implementing a programmatic approach to document control
  </li>
  <li>
   Aligning the document control with other information requirements and mandatory compliance requirements.
  </li>
  <li>
   Ensuring all information is exchangeable, available and useable by the relevant individuals.
  </li>
  <li>
   Reviewing continuously the availability common data environment (CDE) to ensure that the most appropriate and suitable system is in use across the program.
  </li>
  <li>
   Establishing information management process and approach for use by the supply chain.
  </li>
  <li>
   Providing, supporting and enhancing a common data environment for use by the supply chain.
  </li>
  <li>
   Linking to the BIM agenda and ensuring alignment of the common data environment to other information requirements.
  </li>
 </ul>
</div>


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