admin – operations & facility management Jobs in Mumbai India

admin – operations & facility management

office administration manager Jobs in Mumbai India

office administration manager

operations manager

operations- associate/manager Jobs in Mumbai India

operations- associate/manager

residential operations manager

PSIPL [Property Solutions (India) Pvt. Ltd.]

<div>
 
 
 
 Company Overview:-
 
 
 
 
 PSIPL offers a comprehensive range of smart, innovative facilities management solutions that target cost effective, sustainable results at our clients&rsquo; facilities and workplaces. Our offerings include technical solutions, soft services solutions, pest management solutions, security management, business support solutions and specialized services solutions delivered across a variety of sectors and clients. At PSIPL, we combine a large pool of trained resources and incisive industry expertise to meet the requirements of our clients, who are from diverse business sectors.
 
 
 We at PSIPL are driven to provide our clients with compelling value-based solutions through our comprehensive services management approach and benchmarking to create workspaces built on our cherished principles of quality, trust and service excellence.
 
 
 The ISO 9001:2015, OHSAS 18001:2007, EMS 14001:2015 and EnMS 50001:2011 certifications are a testament to our quest for quality, safety and environmental sustainability.
 
 
 
 
 
 
 Vision of the organization
 
 :
 
 
 To be the first choice in delivering excellence in integrated solutions &amp; experiences.
 
 
 
 
 
 
 Values that we stand by:
 
 
 <ul>
 <li>
 Continuous Improvement
 </li>
 <li>
 Entrepreneurial Spirit
 </li>
 <li>
 Respect For People
 </li>
 <li>
 Being Responsible and Accountable
 </li>
 <li>
 Team Work
 </li>
 <li>
 Business Ethics
 </li>
 </ul>
 
 
 
 
 
 
 Role Summary
 
 
 
 
 Leadership Operations role based in Mumbai. It will oversee and manage all operations for residential properties in the Western region. This leadership role focuses on driving operational excellence with facility management during construction phase/ post construction phase ensuring compliance with industry standards, and enhancing customer satisfaction. The ideal candidate should have extensive experience in facilities management, specifically for residential complexes with a blend of hospitality acumen, customer-centric thinking, and operational excellence.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Operational Management:
 
 
 
 <ol>
 <li>
 Oversee the daily operations of residential properties across the Western region.
 </li>
 <li>
 Ensure smooth functioning of services, including housekeeping, maintenance, security, landscaping, and utilities.
 </li>
 <li>
 Implement standard operating procedures (SOPs) to maintain consistency and efficiency.
 </li>
 </ol>
 
 
 
 
 
 
 Team Leadership and Development:
 
 
 
 <ol>
 <li>
 Lead, train, and mentor regional teams, including property managers and on-site staff.
 </li>
 <li>
 Build a high-performing team culture focused on accountability and customer satisfaction.
 </li>
 </ol>
 
 
 
 
 
 
 Customer Service Excellence:
 
 
 
 <ol>
 <li>
 Act as the point of escalation for resident complaints and ensure prompt resolution.
 </li>
 <li>
 Regularly engage with Resident Welfare Associations (RWAs)and property owners to understand and address their concerns.
 </li>
 </ol>
 
 
 
 
 
 
 Budgeting and Financial Management:
 
 
 
 <ol>
 <li>
 Prepare and manage the regional operational budget, ensuring cost control without compromising quality.
 </li>
 <li>
 Oversee vendor contracts, payments, and procurement for the region.
 </li>
 </ol>
 
 
 
 
 
 
 Compliance and Risk Management:
 
 
 
 <ol>
 <li>
 Ensure compliance with statutory and regulatory requirements for residential properties.
 </li>
 <li>
 Conduct regular audits and risk assessments to maintain safety and security standards.
 </li>
 </ol>
 
 
 
 
 
 
 Vendor and Stakeholder Management:
 
 
 
 <ol>
 <li>
 Manage relationships with key vendors and service providers to ensure high-quality service
 </li>
 <li>
 Coordinate with internal stakeholders, including HR, finance, and corporate teams, for smooth operations.
 </li>
 </ol>
 
 
 
 
 
 
 Continuous Improvement:
 
 
 
 <ol>
 <li>
 Identify and implement innovations and best practices to enhance the living experience for residents.
 </li>
 <li>
 Monitor KPIs and prepare regular performance reports for senior management.
 </li>
 </ol>
 
 
</div>

Residential Operations Manager

House of Hiranandani

<div>
 
 
 Job Summary:
 
 
 
 The role will be responsible for evaluating new land proposals across multiple asset classes, i.e. Residential, Commercial &amp; Warehousing, building robust financial models, and providing strategic insights to support business decisions. The incumbent will also collaborate with cross-functional teams, monitor ongoing project cash flows, and track industry trends to strengthen the company&rsquo;s growth agenda.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ol>
 <li>
 Evaluate feasibility of new land proposals across Residential, Commercial, and Warehousing, ensuring compliance with DCPR 2034 and UDCPR 2020.
 </li>
 <li>
 Build detailed financial models (RERA-compliant) covering area statements, FSI purchase schedules, cash flows, capital structure, profitability, IRR/NPV analysis, and JV partner payouts.
 </li>
 <li>
 Monitor and update project cash flows periodically to assess requirements, profitability, and business impact.
 </li>
 <li>
 Collaborate with Business Development, Liaison, Legal, Sales, and other teams for project evaluation, deal structuring, and implementation.
 </li>
 <li>
 Conduct real estate market research, track competition, and prepare transaction documents, presentations, and strategic reports to support decision-making.
 </li>
 </ol>
 
 
 
 
 
 Key Skills Required:
 
 
 <ol>
 <li>
 Deal Structuring
 </li>
 <li>
 Excellent Business communication
 </li>
 <li>
 Number crunching
 </li>
 <li>
 Real Estate Analytics
 </li>
 <li>
 Well versed in preparation of Financial Model
 </li>
 </ol>
 
 
 
 
 
 Desired Work Experience and Qualification:
 
 
 <ol>
 <li>
 Minimum 3 years of relevant experience in financial modelling, feasibility studies, and deal structuring (DM, JV, JDA, outright).
 </li>
 <li>
 Exposure to real estate regulations (DCPR 2034, UDCPR 2020) and RERA compliance.
 </li>
 <li>
 Graduate/Postgraduate in Management, Finance, Economics, or related discipline.
 </li>
 </ol>
 
 
 
 
 
 Job Location :
 
 Powai, Mumbai
 
 
 
 Role Type:
 
 Individual Contributor
 
</div>

Assistant Manager – Corporate Strategy

Godrej Properties Limited

<div>
 
 
 Location:
 
 Mumbai, HO
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Review of structural schemes for various residential projects in terms of structural efficiency and buildability
 </li>
 <li>
 In-house peer review of structural engineering deliverables from consultants - design basis reports, geotechnical report, analysis models, design calculations, reinforcement detailing &amp; GFC drawings.
 </li>
 <li>
 Literature survey/study on structural analysis &amp; design advancements, national and international codes/standards, current global trends, new technology etc.
 </li>
 <li>
 Cross-functional collaboration to support costing, contracts and procurement, planning, quality, safety etc. to have control over project cost, time, quality and safety.
 </li>
 <li>
 Review of retrofitting scheme.
 </li>
 <li>
 Engineering management process development
 </li>
 <li>
 In-house work on organizational level initiatives such as standardization, cost optimization, reduction of construction time etc.
 </li>
 <li>
 Structural quantity validation
 </li>
 <li>
 Providing expert advice in Structural systems, design and detailing of various structural elements &ndash; isolated/combined footings, raft, pile, pile-raft, columns, shear walls, slabs, beams, retaining walls etc.
 </li>
 <li>
 In-depth study of design aspects and relative advantages of different construction methodologies &amp; creating guidelines - RCC, structural steel, precast, composite construction etc.
 </li>
 <li>
 Managing external consultants and collaboration with cross-functional teams.
 </li>
 <li>
 Design and detailing standardization
 </li>
 <li>
 Comparison of different structural systems like framed structure, shear wall, flat slab, flat plate, waffle slab and arriving at cost effective alternative
 </li>
 <li>
 Evaluating new construction technology and materials.
 </li>
 <li>
 Compliance with company defined guidelines and processes.
 </li>
 <li>
 Adherence to project timelines
 </li>
 <li>
 Identification of processes/procedures in own work area that need improvement.
 </li>
 <li>
 Recommendation of process improvement ideas to streamline efficiency/costs/productivity.
 </li>
 <li>
 Implementation of process improvement activities in own work area.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience::
 
 
 <ol>
 <li>
 Applicants should be
 
 M. Tech/M.E (structures) OR B.Tech/B.E Civil
 
 from a reputed institution.
 </li>
 <li>
 5 to 12 years with relevant experience in managing Structural design for high-rise residential/ township projects.
 </li>
 <li>
 Hands-on experience with software such as ETABS, SAFE, STAAD, BIM 360 etc.
 </li>
 <li>
 Knowledge of value engineering in design of structures at various design stages
 </li>
 </ol>
</div>

Deputy Manager- Structures

Cushman & Wakefield

<div>
 
 Job Title
 
 
 
 Project Coordinator
 
 
 
 Job Description Summary
 
 
 
 This role is responsible for the coordination between various stakeholders of the project and preparing management information reports. This includes working closely with the project head and other team members of the project.
 
 
 
 Job Description
 
 
 
 
 About the Role:
 
 
 
 <ul>
 <li>
 Prepare various reports including daily, weekly, monthly project reports.
 </li>
 <li>
 Provide administrative support to project managers, including scheduling meetings, preparing presentations, preparing agendas, and taking minutes.
 </li>
 <li>
 Assist project managers in planning and executing construction projects.
 </li>
 <li>
 Assist in the coordination of permits, inspections, and approvals required for construction projects.
 </li>
 <li>
 Monitor project progress and track milestones to ensure timely completion.
 </li>
 <li>
 Prepare and maintain project documentation, including contracts, drawings, specifications, permits, etc.
 </li>
 <li>
 Communicate project status to stakeholders and escalate issues, as necessary.
 </li>
 <li>
 Conduct site visits to monitor progress and ensure compliance with safety and quality standards.
 </li>
 <li>
 Coordinate and track project change orders, ensuring all changes are documented and communicated to relevant stakeholders.
 </li>
 <li>
 Working with the QS team to compile the cost reports and cash flows in the project. Monitor and report on project financial performance, including tracking expenses and forecasting costs.
 </li>
 <li>
 Compile all the checklist in the project.
 </li>
 <li>
 Prepare risk log and track the same in the project.
 </li>
 <li>
 Facilitate communication and collaboration between project teams, including architects, engineers, contractors, and subcontractors.
 </li>
 <li>
 Assist the project manager in the pre-construction phase and post-construction of the project.
 </li>
 <li>
 Support project closeout activities, including compiling project documentation.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Postgraduate in Construction Management with Civil Engineering/B.Arch.
 </li>
 <li>
 Experience in Residential, Commercial Buildings, Hospitality or Healthcare projects.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Ability to prioritize tasks and manage time effectively in a fast-paced environment.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and problem-solving skills.
 
 
 </li>
 </ul>
 
 Why join Cushman &amp; Wakefield?
 
 
 
 As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman &amp; Wakefield means you will benefit from;
 
 
 <ul>
 <li>
 Being part of a growing global company;
 </li>
 <li>
 Career development and a promote from within culture;
 </li>
 <li>
 An organisation committed to Diversity and Inclusion
 
 
 </li>
 </ul>
 We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
 
 
 We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
 
 
 
 We have a vision of the future, where people simply belong.
 
 
 
 
 That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
 
 
 
 
 We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
 
 
 
 INCO: &ldquo;Cushman &amp; Wakefield&rdquo;
</div>

Project Coordinator

Livspace

<div>
 
 
 JOB DESCRIPTION
 
 
 
 
 
 
 As an Interior Designer, you should have excellent creative thinking skills and be able to create Modular designs based on conversations with a client. You should be confident communicating regularly with clients in order to assess their needs and be able to adjust a given approach based on feedback. You should maintain familiarity with the Interior Design landscape and trends in order to provide the best idea for the client.
 
 
 
 
 
 &bull; To own the Sales funnel &amp; drive Sales Closure.
 
 
 &bull; To own Customer Experience during a project.
 
 
 &bull; To lead and own quality &amp; accuracy of design deliverables.
 
 
 &bull; To own an end to end Project lifecycle.
 
 
 
 
 
 
 EXPERTISE AND QUALIFICATIONS
 
 
 
 
 
 
 &bull; Graduation / relevant Diploma.
 
 
 &bull; Minimum Experience 1.5 years as an Interior Designer.
 
 
 &bull; Led and delivered minimum 5 to 6 Turnkey / Full Home Residential projects.
 
 
 &bull; Holds excellent knowledge of design tools, PPT presentation, AutoCAD.
 
 
 &bull; Holds design expertise in Conceptual design (Layout, Style, Moodboard)
 
 
 &bull; Technical design (Material knowledge, Execution and Drawing Preparation)
 
 
 &bull; Modular design (Material knowledge, aesthetics &amp; functionality, module planning)
 
 
 &bull; Civil works &amp; Services (specifications &amp; installation details)
 
 
 &bull; Holds project expertise in Creating BoQ for customers, Coordinating with internal &amp; external agencies.
 
 
 &bull; Holds sales expertise in Sales Closure by way of logical &amp; trusted Sales pitch, Driving and leading the Design meetings with the customers.
 
 
 &bull; Holds behavioural attributes of Result oriented, Team work, Integrity &amp; Ethics, Crisp &amp; meaningful communication.
 
 
 &bull; Holds a high degree of willingness to learn, ability to drive performance among independent team members.
 
</div>

Interior Designer

Reliance Industries Limited

<div>
 
 Job Description
 
 
 
 
 Job Role:
 
 Senior Buyer
 
 
 
 Job Role ID
 
 
 
 
 SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
 
 
 
 
 Job Role Variant:
 
 Senior Buyer
 
 
 
 Manager Job Position
 
 
 
 
 Job Position ID:
 
 
 
 
 Value Stream:
 
 Money, Materials &amp; Compliance
 
 
 
 Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Sub-Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Grade/Level
 
 
 
 
 Location:
 
 
 
 
 SECTION II: JOB ROLE SCOPE
 
 
 
 
 Number Of Direct Reportees
 
 
 
 
 Financial Metrics (Budget, Revenue, etc.):
 
 
 
 
 Number Of Indirect Reportees
 
 
 
 
 Geographic Scope (Global, Regional, Domestic - mention countries in scope):
 
 Domestic (India)
 
 
 
 SECTION III: PURPOSE OF THE ROLE
 
 
 
 To execute the ordering and delivery process for materials / equipment as per established specifications, budget, qualitative and quantitative standards by identifying, selecting, negotiating and managing vendors, in line with overall MM&amp;C guidelines, objectives and goals
 
 
 
 SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
 
 
 
 
 Responsibilities
 
 
 
 
 Policies, Processes and Procedures
 
 
 
 <ul>
 <li>
 Conduct day-to-day procurement activities and follow all relevant policies, processes, standard operating procedures and instructions so that procurement work is carried out in a consistent and controlled manner
 </li>
 <li>
 Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
 
 
 </li>
 </ul>
 
 Procurement Operations
 
 
 
 <ul>
 <li>
 Liaise with the end user on the monthly/ quarterly annual procurement plans
 </li>
 <li>
 Review the purchase requisitions (PRs) for understanding technical specifications, delivery timelines, budget, qualitative and quantitative parameters
 </li>
 <li>
 Prepare internal cost estimates (ICE) as per established guidelines, process and procedures
 </li>
 <li>
 Evaluate offers on techno-commercial aspects and evaluate areas of opportunity and seek for reducing costs where possible in line with set procedures and guidelines
 </li>
 <li>
 Conduct negotiation with the vendor for a specific category of item and give details to Buying manager for finalizing the deal with the vendor in line with specified cost, quality and delivery targets
 </li>
 <li>
 Prepare the term sheet/ note for approval with recommendation for placement of purchase orders (POs)
 </li>
 <li>
 Order finalized items and make appropriate entries in SAP system as per established instructions and procedures
 </li>
 <li>
 Provide timely response and resolution of internal and external audit issues related to procurement and escalate to Buying Manager on need basis
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Identify probable vendors, evaluate capabilities, assess risks and qualify as per established standards, goals &amp; objectives
 </li>
 <li>
 Float enquiries for the assigned items (depending on the user requirement) in line with given specifications, budget and quality requirement
 </li>
 <li>
 Match the technical requirements given by the user vis-a-vis the requirements given by the vendor for accuracy and raise any shortcomings to the buying manager as per the set guidelines
 </li>
 <li>
 Follow up and ensure delivery of materials / equipment as per targeted dates and organization requirements
 </li>
 <li>
 Assess vendor performance in line with set standards and contract compliance and ensure timely payment to vendor
 </li>
 <li>
 Guide Buyers on identification, selection, negotiation and management of vendors in compliance to established procedures, policies and company guidelines
 </li>
 <li>
 Co-ordinate with category teams and ARC teams for negotiation strategies and vendor development &amp; review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
 
 
 </li>
 </ul>
 
 SECTION V: SUCCESS METRICS
 
 
 
 N/A
 
 
 
 SECTION VI: OPERATING NETWORK
 
 
 
 
 Internal:
 
 - P&amp;C, MM&amp;C, asset operations, engineering, etc.
 
 
 
 External:
 
 - Vendors, etc.
 
 
 
 SECTION VII: KNOWLEDGE AND COMPETENCIES
 
 
 
 
 Education Qualifications
 
 
 
 <ul>
 <li>
 Bachelor of Engineering / Bachelor of Technology (Mechanical / Electrical / Chemical / Civil / Instrumentation / Electronics)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3-7 years of experience in category based purchasing
 
 
 </li>
 </ul>
 
 Functional / Behavioral Competencies Required To Execute The Role
 
 
 
 
 FUNCTIONAL COMPETENCIES
 
 
 
 
 SECTION VIII: CAREER MOVEMENTS
 
 
 
 
 Feeder Roles:
 
 Buyer
 
 
 
 Possible Next Role Movement:
 
 Buying Manager
</div>

Buyer

<div>
 
 
 Location: Kharghar, Navi Mumbai
 
 
 
 
 Role &amp; responsibilities:
 
 
 
 
 Financial
 
 
 <ul>
 <li>
 Budgeting: Provides inputs pertaining to sales performance, manpower requirements, market competition, sales projections as an input to AOP
 </li>
 <li>
 Estimates marketing budget for the site as an input to AOP including promotions/sales manpower/ broker commissions
 </li>
 <li>
 Recommends allocations from budget
 </li>
 <li>
 Sales Planning: Creates and recommends a sales strategy for achievement of assigned sales targets e.g launch plan for new project
 </li>
 </ul>
 
 
 Operational
 
 
 <ul>
 <li>
 Channel Partners: Meets &amp; monitors channel partners, screens potential partners &amp; communicates company terms and conditions
 </li>
 <li>
 Assigns sales targets to team
 </li>
 <li>
 Tracks the Sales Inventory
 </li>
 <li>
 Setting Channel Distribution &amp; Driving Channel Business
 </li>
 <li>
 Interacts with customers in converting potential leads and negotiates with customers
 </li>
 <li>
 Lead Generation: Generate and manage leads &amp; lead management
 </li>
 <li>
 Explores new opportunities in corporate sales in the region
 </li>
 <li>
 Sales Admin: Ensures management of all aspects of after-sales relationship with customers, systemic input &amp; management of data
 </li>
 <li>
 Ensure site experience as per Brand norms
 </li>
 </ul>
 
 
 People
 
 
 <ul>
 <li>
 Defines and sets work objectives for team members
 </li>
 <li>
 Balances work allocation in team
 </li>
 <li>
 Reviews tasks completed by team members and conduct regular performance reviews
 </li>
 <li>
 Completes performance appraisals of team
 </li>
 <li>
 Carries out team building &amp; engagement activities
 </li>
 </ul>
 
 
 Process Adherence &amp; Improvement
 
 
 <ul>
 <li>
 Identifies processes/procedures in own work area that need improvement
 </li>
 <li>
 Recommends process improvement ideas to streamline efficiency/costs/productivity
 </li>
 <li>
 Undertakes process improvement activities in own work area
 </li>
 <li>
 Complies with company defined guidelines and processes
 </li>
 <li>
 Adheres to project timeline
 </li>
 </ul>
 
 
 Learning and Development
 
 
 <ul>
 <li>
 Identifies self-development needs
 </li>
 <li>
 Take concrete steps to pursue self-development through training, education, projects etc.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience
 
 :
 
 <ol>
 <li>
 MBA in Marketing &amp; Sales, 8-15 years relevant experience in sales in closing &amp; sourcing for real estate/ construction industry.
 </li>
 <li>
 Must have minimum 6+ years of experience in managing sales for Navi Mumbai residential projects.
 </li>
 </ol>
</div>

Site Head Sales- Kharghar

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