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assistant secretary

secretary

Al-hattab Group of Companies

Location: Doha, Qatar Industry: Construction &amp; Contracting Position: Secretary Employment Type: Full-time Salary: QAR 3,000 &ndash; 4,000 (based on experience) Availability: Must be currently in Qatar with valid visa and ready to join immediatelyA leading construction company in Qatar is looking for a well-experienced Female Secretary to handle all secretarial and administrative tasks. The ideal candidate must be currently in Qatar and fully familiar with handling emails, coordination, document control, and general office work.Key Responsibilities:<ul><li>Manage all email communications and official correspondence</li><li>Prepare reports, letters, and maintain organized filing systems</li><li>Schedule meetings, appointments, and manage calendars</li><li>Answer phone calls and follow up with clients, consultants, and suppliers</li><li>Support project teams and senior management with admin tasks</li><li>Maintain confidentiality and handle sensitive information</li><li>Coordinate internally between departments and externally with vendors</li><li>Assist with HR, procurement, and document submissions when needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of experience as a Secretary (preferably in a construction company)</li><li>Excellent written and verbal communication in English (Arabic is a plus)</li><li>Strong skills in Microsoft Office (Word, Excel, Outlook, etc.)</li><li>Professional attitude, well-organized, and detail-oriented</li><li>Must be currently residing in Qatar</li><li>Transferable visa (NOC) and ready to join immediately</li></ul>Job Type: Full-timePay: From QAR4,000.00 per month

Secretary

Manforce Group

<div>
 
 Job Description:
 
 Responsible for accurate data entry, document handling and
 
 
 general administrative support. Must be detail-oriented, fast and proficient in
 
 
 MS
 
 
 Office applications. Handle confidential information with discretion.
 
 
 Salary: QAR 4,000 (Full Package)
 
 
 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
 
 
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
 
 
 
 Apply Now
 
 
 
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
</div>

Assistant Secretary

Aamal Services

Job Description: Facilities Management SecretaryCompany: Maintenance and Management Solutions Location: Doha, West Bay Job Type: Permanent Reports to: General ManagerCompany OverviewMMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.Position SummaryWe are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.Key ResponsibilitiesAdministrative Support:<ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul>Vendor and Inventory Management:<ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul>Communication and Reporting:<ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul>Qualifications and SkillsRequired:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR5,000.00 per month

Secretary/Receptionist

Al Adyat consultancy

Job Summary:The Executive Secretary provides high-level administrative support to the executive team, ensuring the efficient operation of the office through effective coordination, communication, and documentation. The role involves managing executive schedules, preparing reports, handling confidential information, and facilitating smooth communication between departments and external stakeholders.Key Responsibilities:&middot; Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.&middot; Prepare and edit correspondence, reports, presentations, and other documents.&middot; Organize and maintain electronic and physical filing systems for easy access and retrieval.&middot; Screen and prioritize incoming communications, emails, and phone calls, responding where appropriate.&middot; Coordinate and follow up on tasks and projects assigned by the executive team.&middot; Prepare meeting agendas, take minutes, and distribute them promptly.&middot; Liaise with internal departments and external partners to ensure timely information flow.&middot; Handle sensitive and confidential information with discretion.&middot; Ensure smooth day-to-day operations of the executive office.&middot; Manage office supplies and ensure availability of necessary materials.&middot; Support the preparation and coordination of company events, conferences, and business meetings.&middot; Assist in preparing executive reports, summaries, and briefings.&middot; Maintain accurate records of decisions, approvals, and communications.&middot; Track project progress and deadlines, providing regular status updates.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.&middot; Minimum of 3&ndash;5 years of experience in a similar executive or administrative support role.&middot; Strong command of English (both written and verbal); proficiency in other languages is a plus.&middot; Excellent organizational, time management, and multitasking skills.&middot; High level of professionalism, integrity, and discretion.Skills and Competencies:&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong interpersonal and communication skills.&middot; Attention to detail and problem-solving abilities.&middot; Ability to work under pressure and meet tight deadlines.&middot; Strong sense of initiative and self-motivation.Working Conditions:Full-time position, typically office-based with standard working hours. May require occasional overtime or travel depending on executive needs.Job Type: Full-timePay: QAR13,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary or administrative support role: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>degree in Business Administration, Office Management (Required)</li></ul>

Executive Secretary

Al Dana Enterprise LLC

Key Responsibilities<ul><li>Communication Management: Answering phone calls, responding to emails, and greeting visitors.</li><li>Scheduling: Managing calendars, booking appointments, and coordinating meetings.</li><li>Document Handling: Preparing, proofreading, and filing documents; maintaining records.</li><li>Office Support: Ordering supplies, organizing files, and ensuring the workspace is tidy.</li><li>Data Entry: Updating databases and handling correspondence.</li><li>Liaison Duties: Acting as a point of contact between departments, clients, and external partners.</li></ul>Required Skills and Qualifications<ul><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>Time management and multitasking capabilities.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>Job Type: Full-timePay: QAR2,000.00 - QAR2,500.00 per month

Grams Restrand

Hiring Now: Female Bilingual Secretary We are looking for a professional and organized Female Bilingual Secretary to join our team! The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office.Employment Type: Full-time Languages Required: English &amp; Arabic (both spoken and written)Key Responsibilities:<ul><li>Handle correspondence, phone calls, and emails in both English and Arabic.</li><li>Prepare and manage documents, reports, and meeting schedules.</li><li>Coordinate appointments, meetings, and travel arrangements.</li><li>Maintain filing systems and ensure data confidentiality.</li><li>Assist management with day-to-day administrative tasks.</li></ul>Qualifications:<ul><li>Female candidate</li><li>Fluent in English and Arabic (spoken &amp; written)</li><li>Minimum 2 years of administrative or secretarial experience</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent communication and organizational skills</li><li>Presentable, detail-oriented, and able to multitask</li></ul>If you are interested, kindly send you CV through WhatsApp 974 60003723 or email us on recruitment@hj-holding.comJob Type: Full-timePay: Up to QAR1.00 per month

Female Secretary- Bilingual

Explore 51+ Secretary in Qatar Moph License Jobs In Qatar Moph License Jobs In Room Dining Jobs In Qatar Moph License Jobs In Qatar this November. Find roles across top companies and apply now to boost your career.

51 secretary jobs IN Qatar Moph License Jobs In Qatar Moph License Jobs In Room Dining Jobs In Qatar Moph License Jobs In Qatar

Secretary

Assistant Secretary

Assistant Secretary

Secretary/Receptionist

Executive Secretary

Secretary

Female Secretary- Bilingual