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Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Target Engineering Construction Co LLC

<div>
 
 
 NOTE : This role will be based at our office in Ruwais Industrial City, Abu Dhabi, UAE.
 
 
 
 
 
 
 Are you an organized, detail‑oriented professional with a passion for supporting large‑scale engineering projects? We are looking for a proactive Secretary to join our team and provide administrative and clerical support for EPC (Engineering, Procurement &amp; Construction) projects within the oil and gas sector.
 
 
 This is a great opportunity for someone who thrives in a fast‑paced, project‑driven environment and enjoys being the backbone of smooth operations.
 
 
 
 
 
 
 Who We are?
 
 
 
 Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Secretary
 
 , you will
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to the EPC project team
 </li>
 <li>
 Prepare, format, and manage project documentation, reports, and correspondence
 </li>
 <li>
 Organize and maintain project files, records, and databases
 </li>
 <li>
 Arrange meetings, prepare minutes, and follow up on action items
 </li>
 <li>
 Handle travel arrangements, schedules, and calendar coordination for project managers
 </li>
 <li>
 Assist in tracking project deliverables, deadlines, and communication flows
 </li>
 <li>
 Manage office supplies, logistics, and general clerical tasks
 </li>
 <li>
 Coordinate with internal departments and external stakeholders as needed
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive project information
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience as a Secretary/Administrative Assistant (preferably in EPC, engineering, or oil &amp; gas projects)
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in Business Administration or related field
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time‑management skills
 </li>
 <li>
 Excellent communication skills (verbal and written)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Experience with document control systems is an advantage
 </li>
 <li>
 Ability to work under pressure and meet strict project deadlines
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
 
 
 
 Ready to be part of our team?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 Note : Immediate joiner and candidates available in the UAE will be preferred.
 
 
 
 
 
 Candidates are encouraged to apply directly to our careers portal :
 
 
 https://apps.target.ae/ords/f?p=149:6
 
 
 
</div>

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Ajman Markets Cooperative

Qualifications &amp; Skills:<ul><li>Experience: Minimum 2&ndash;3 years as a secretary or administrative assistant, preferably in a corporate environment.</li><li>Skills:</li><li>Excellent written and spoken Arabic (mandatory)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time management skills</li><li>Professional appearance and communication</li><li>Ability to handle multiple tasks and work under pressure</li><li>Preferred: Male Arabic candidate to ensure ease of communication with clients and staff in certain cultural/business contexts.</li></ul>Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and correspondence professionally.</li><li>Schedule appointments, meetings, and maintain the manager&rsquo;s calendar.</li><li>Prepare, edit, and proofread documents, reports, and presentations.</li><li>Maintain and organize physical and electronic files, records, and office supplies.</li><li>Assist in preparing official letters, memos, and internal communications.</li><li>Coordinate with internal departments and external stakeholders for smooth office operations.</li><li>Handle confidential information with discretion.</li><li>Ensure smooth communication between management, employees, and clients.</li></ul>Job Type: Full-time

NMC Health plc

<div><div>Communication Management:
 
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
 
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
 
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
 
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
 
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
 <div><div>Communication Management:
 
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
 
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
 
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
 
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
 
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
 <div>High School Diploma</div>

CONTRACTING LLC

Job Title: Secretary &ndash; Construction Company (Dubai)Job Description: A contracting company in Dubai is looking for a Secretary with experience in the construction industry to join our team.Responsibilities:<ul><li>Follow up on supplier invoices and contractor bills.</li><li>Prepare and manage Purchase Orders (PO).</li><li>Maintain administrative records and correspondence.</li><li>Provide administrative support to engineering and management teams.</li><li>Assist in basic financial tracking and reporting.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in construction or contracting companies.</li><li>Proficiency in Microsoft Office (Excel, Word).</li><li>Strong organizational and communication skills.</li><li>Ability to work with suppliers and within a team.</li><li>Knowledge of accounting or project management software is a plus.</li></ul>Location: Dubai, UAE Employment Type: Full-timeHow to Apply: Please send your CV to info@cecdubai.aeJob Type: Full-timePay: From AED4,000.00 per month

Secretary/Receptionist

Tradeit Marketing Management

Secretary Job DescriptionPosition OverviewSecretary serves as the first point of contact for clients, visitors, and team members, ensuring smooth day-to-day administrative operations. This role involves managing front-desk duties, handling correspondence, maintaining records, and supporting management with clerical and organizational tasks.⸻Key Responsibilities<ul><li>Greet and assist clients, visitors, and staff in a professional and friendly manner.</li><li>Answer, screen, and direct phone calls and emails promptly.</li><li>Manage appointment scheduling, meeting coordination, and calendars.</li><li>Prepare, organize, and maintain office files, records, and correspondence.</li><li>Draft letters, memos, and reports as directed by management.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Handle incoming and outgoing mail and courier services.</li><li>Support HR and administrative departments with document processing and data entry.</li><li>Order and manage office supplies and inventory.</li><li>Assist in preparing meeting materials, minutes, and follow-ups.</li><li>Uphold confidentiality and professionalism in all matters.</li></ul>⸻Skills and Qualifications<ul><li>High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred).</li><li>Proven experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.</li><li>Professional appearance and positive attitude.</li><li>Attention to detail and ability to handle sensitive information discreetly.</li><li>Time management and problem-solving skills.</li></ul>⸻Work Environment<ul><li>Office-based role (full-time or part-time as required).</li><li>Interaction with clients, management, and cross-functional teams.</li><li>May occasionally assist with events or special projects.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per month

Executive Secretary

Explore 105+ Secretary in Uae Jobs In United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

105 secretary jobs In Uae Jobs In United Arab Emirates

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