senior administrative assistant

Inspire Management Training Center

We are looking for a mature, highly professional, and self-driven Secretary to support the General Manager in day-to-day executive functions. This role extends beyond routine administrative tasks &mdash; it requires someone who can anticipate needs, make independent decisions, and communicate confidently on behalf of the General Manager. The ideal candidate will possess strong organizational and interpersonal skills and be able to handle sensitive information with the utmost discretion and professionalism.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle confidential and sensitive information with strict discretion.</li><li>Prepare correspondence, reports, memos, presentations, and other required documents.</li><li>Arrange domestic and international travel, accommodations, and logistics for the GM.</li><li>Organize and support meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the first point of contact for the GM&rsquo;s office &mdash; screen calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative assistance and support executive-level projects as assigned.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>Minimum 7&ndash;10 years of experience in a senior administrative or executive assistant position, preferably supporting C-level or senior leadership.</li><li>Proven ability to work independently, show initiative, and make well-informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to manage pressure, tight deadlines, and confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems or SharePoint is an advantage.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us?<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/executive assistant to C-level executives: 7 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Top Events Organization

Office Management &amp; Operations<ul><li>Oversee day-to-day office operations to ensure efficiency and compliance with company policies</li><li>Manage office supplies, vendors, facilities, and service contracts</li><li>Coordinate maintenance, repairs, and health &amp; safety requirements</li><li>Implement and improve administrative systems and procedures</li></ul>Administrative Support<ul><li>Provide senior-level administrative support to management and executives</li><li>Manage calendars, meetings, travel arrangements, and correspondence</li><li>Prepare reports, presentations, and documentation</li><li>Handle confidential and sensitive information with discretion</li></ul>Team Coordination &amp; Leadership<ul><li>Supervise, train, and support junior administrative staff</li><li>Allocate tasks and ensure deadlines are met</li><li>Act as a point of escalation for administrative issues</li></ul>Financial &amp; Record Management<ul><li>Assist with budgeting, expense tracking, invoicing, and purchase orders</li><li>Maintain accurate records, filing systems, and databases</li><li>Support payroll and HR administration as required</li></ul>Communication &amp; Liaison<ul><li>Act as the first point of contact for internal and external stakeholders</li><li>Coordinate meetings, events, and company activities</li><li>Ensure clear and professional communication across departments</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Admin : 5 years (Required)</li></ul>

Senior Office Admin

Tivoli Group

Admin Assistant &ndash; Job Description Summary1. Administrative Duties<ul><li>Manage daily tasks in the office and factory.</li><li>Maintain project, procurement, and inventory records (both paper and digital).</li><li>Coordinate with the Factory Manager, Procurement Manager, Design Team, and Site Team.</li><li>Handle files, invoices, delivery data, and approvals.</li></ul>2. Procurement Responsibilities<ul><li>Source materials, tools, and consumables for the factory or projects.</li><li>Prepare and process purchase requests and purchase orders.</li><li>Obtain quotations, negotiate prices, and evaluate suppliers.</li><li>Coordinate with suppliers to ensure on-time delivery.</li><li>Follow up on purchase orders and verify invoices against purchase orders and delivery notes.</li></ul>3. Inventory &amp; Store Support<ul><li>Maintain accurate inventory records (raw materials, fixtures, accessories).</li><li>Monitor stock levels and inform management when reordering is required.</li><li>Coordinate material distribution for the production and project teams.</li></ul>4. Coordination &amp; Compliance<ul><li>Facilitate coordination between the factory, site, accounts, and procurement team.</li><li>Ensure procurement and inventory processes comply with company policies.</li><li>Support cost control by minimizing waste and monitoring material usage.</li></ul>5. Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, or a related field.</li><li>1&ndash;3 years of experience in administration and procurement (preferably in finishing or construction).</li><li>Basic knowledge of inventory and store management.</li><li>Proficient in MS Office (Excel, Word) and ERP systems, if available.</li><li>Good communication and negotiation skills.</li><li>Ability to multitask and work under tight deadlines.</li><li>Strong organizational and record-keeping skills.</li><li>Familiarity with factory or workshop operations.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you been involved in procurement and inventory processes? If yes, please describe your experience, including tasks such as sourcing suppliers, preparing purchase orders, maintaining inventory records, and monitoring stock levels.</li></ul>

Administrative Assistant

Raytheon

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Senior Administrator & Office Coordinator

QatarEnergy

<div>Primary Purpose of the Job:
<div>
The Senior Personal Assistant provides essential administrative and organizational support to the LNG Trading department. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and handling travel and meeting arrangements. The position is critical in enabling the Manager to focus on strategic priorities while maintaining efficiency and professionalism across all administrative tasks.</div>
Required Experience and Skills:
<div>
Experience: 
Minimum 5 years of experience in secretarial or administrative roles, preferably supporting senior management. 
Technical Skills:<ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong typing and document preparation skills</li><li>
Familiarity with SAP or similar enterprise systems</li></ul>
Soft Skills:<ul><li>
Excellent written and verbal communication skills</li><li>
Strong organizational and time management abilities</li><li>
Ability to handle multiple priorities and adapt to changing situations</li><li>
Professional discretion and interpersonal skills</li></ul></div>
Educational Qualifications:

Completion of Secondary School Education</div>

SR. PERSONAL ASSISTANT

<div>
 
 Primary Purpose Of The Job
 
 
 
 The Senior Personal Assistant provides essential administrative and organizational support to the LNG Trading department. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and handling travel and meeting arrangements. The position is critical in enabling the Manager to focus on strategic priorities while maintaining efficiency and professionalism across all administrative tasks.
 
 
 
 Experience
 
 
 
 
 Required Experience and Skills
 
 
 
 Minimum 5 years of experience in secretarial or administrative roles, preferably supporting senior management.
 
 
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong typing and document preparation skills
 </li>
 <li>
 Familiarity with SAP or similar enterprise systems
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and time management abilities
 </li>
 <li>
 Ability to handle multiple priorities and adapt to changing situations
 </li>
 <li>
 Professional discretion and interpersonal skills
 
 
 </li>
 </ul>
 
 Educational Qualifications
 
 
 
 Completion of Secondary School Education
</div>

itialuS Doha

We are seeking a highly organized, discreet, and proactive Executive Secretary &amp; Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.Key Responsibilities&Oslash; Maintain accurate records, files, and confidential information.&Oslash; Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.&Oslash; Manage calendars, schedule meetings, and coordinate appointments.&Oslash; Assist with personal tasks as required.&Oslash; Monitoring and requesting office supplies.&Oslash; Handle correspondence, emails, phone calls, and document preparation.&Oslash; Assisting HR department for all matters related to operations of the employee.&Oslash; Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.&Oslash; Monitor deadlines and follow up on action items.&Oslash; Perform general office administration and support tasks&Oslash; Payroll processing, compensation and benefits.&Oslash; Household recruitment (onboarding &amp; offboarding)&Oslash; Employee relations and focal contact for employees.Requirements &amp; Qualifications<ul><li>Proven experience as a Secretary, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism, discretion, and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)</li><li>Ability to multitask and work under minimal supervision</li><li>Strong problem-solving and interpersonal skills</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Experience supporting senior executives</li><li>Familiarity with office management systems and procedures</li><li>HR/Admin/Secretarial experience.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Executive Secretary/Personal Assistant

Explore 523+ Senior administrative assistant in Doha Qatar this January. Find roles across top companies and apply now to boost your career.

523 senior administrative assistant jobs IN Doha Qatar

Executive Secretary to General Manager

Senior Office Admin

Administrative Assistant

Senior Administrator & Office Coordinator

SR. PERSONAL ASSISTANT

SR. PERSONAL ASSISTANT

Executive Secretary/Personal Assistant